Janitorial Services Spearfish, SD

The State of South Dakota Department of Social Services is soliciting proposals for janitorial services at its Spearfish field office located at 120 Industrial Drive, covering approximately 16,493 square feet of office space. The scope of work includes five-times-weekly cleaning services (trash collection, floor maintenance, dusting, carpet care, restroom sanitation, and security checks), once-weekly deep cleaning (office vacuuming and high-surface dusting), monthly weed spraying, quarterly maintenance (door and light fixture cleaning), twice-yearly exterior window washing, and yearly interior wall wiping. The successful contractor must provide all cleaning supplies and equipment, maintain direct employee supervision, and ensure quality performance throughout the contract term. Evaluation criteria include specialized expertise, available resources, past performance, project management techniques, cost proposals, and familiarity with the Spearfish locale. Key deadlines include a non-binding Letter of Intent due March 17, 2026; questions must be submitted by March 24, 2026; SFTP access requests due April 7, 2026; and complete proposals due April 8, 2026 at 5:00 PM CT. Site visits are encouraged between March 31 and April 8, 2026, with an anticipated award decision on May 5, 2026. The contract commences June 1, 2026 and concludes May 31, 2027, with options for renewal for up to three additional one-year periods at the State's discretion based on performance and fund availability.

The RFP does not specify any set-aside designations or restrictions limiting participation to particular enterprise categories. The contractor must comply with all federal, state, and local laws and utilize environmentally preferred cleaning products per State policy. Insurance requirements include commercial general liability coverage of at least $1,000,000 per occurrence, professional liability insurance of at least $1,000,000, business automobile liability insurance of at least $1,000,000 per accident, and workers' compensation insurance as required by South Dakota law. The RFP does not identify any incumbent vendor or current contractor information. The contract amount is subject to negotiation and dependent upon annual legislative appropriations, with no specific budget range provided in the solicitation. The State reserves the right to negotiate with the highest-ranked offeror and, if necessary, successively lower-ranked offerors until an agreement is reached. Either party may terminate the agreement with thirty days' written notice, though the State may terminate immediately for breach.