Cleaning and Care of Interstate Rest Area-Spearfish, SD

The South Dakota Department of Transportation is requesting proposals for maintenance and care of the Spearfish single-site interstate rest area on Interstate 90 at milepost 1.0 (Kingsbury County), with proposals due September 21, 2026 at 3:00 PM CDT and mandatory site visits to be completed by September 14, 2026.

The scope encompasses daily restroom cleaning and disinfection, mechanical equipment and lighting inspection, building and grounds maintenance (lawn care, sidewalk edging, native grass areas, trees and shrubs, walkways, parking areas, picnic shelters, trash and recycling containers, pet exercise areas, water systems, and trailer waste stations), plumbing and electrical repairs, kiosk and video surveillance system maintenance, annual deep cleaning, snow and ice removal for non-parking areas, water supply monitoring and treatment, and sewage lagoon management. During peak season (May 17 through September 19), contractors must maintain on-duty presence with a minimum of three hours prior to 11:00 AM and three hours after 3:00 PM daily; during off-peak months, the building must be cleaned prior to 10:00 AM with afternoon checks as needed. The Department provides major repairs, electricity, heating fuel, chlorine, water softener salt, fertilizer, and standard cleaning supplies; the contractor furnishes all equipment, supplies, vehicles, and fuel for normal operations at their own expense.

The contract term runs two years from November 1, 2026 through October 31, 2028. Pricing is submitted as firm yearly amounts for contract years 2026/2027 and 2027/2028. Contractors must maintain commercial general liability insurance of $1 million per occurrence, professional liability insurance of $1 million, and business automobile liability of $1 million per accident. Liquidated damages of $200 per occurrence and up to $1,200 per week may be assessed for failure to maintain satisfactory conditions. Evaluation criteria include cost, experience and reliability, personnel expertise, availability to project locale, and familiarity with the project locale. Proposals require an original and two identical sealed copies submitted to 700 Broadway Avenue East, Pierre, South Dakota 57501. The anticipated award decision is October 12, 2026. Inquiries must be emailed to Lexi Lassle at lexi.lassle@state.sd.us with subject line "RFP #26RFP19914" prior to the question deadline.