Yellowstone_Mowing_Charlies_Reference.xlsx

This is a reference pricing document prepared by the incumbent contractor, Yellowstone Landscape Southeast LLC, for Pinellas County, Florida's groundskeeping, mowing, landscaping, and irrigation services contract. The document details comprehensive maintenance scope across 32 county-owned locations organized into four geographic groups (Group 1: 11 locations in Clearwater; Group 2: 5 locations in St. Petersburg; Group 3: 6 locations in Clearwater; Group 4: 5 locations in Largo) plus four additional specialized locations. The contract requires 38 annual maintenance cycles for most locations, with specific locations requiring 24, 12, or 4 seasonal cycles. The total scope encompasses 56.25 acres of turf grass area, 113,598 linear feet of hard edge maintenance, and 38,279 linear feet of soft edge maintenance across the primary four groups. Additional locations include tax collector facilities, pond maintenance, and specialized sites, with variable cycle frequencies. The initial contract term is 36 months with two optional 12-month extension periods available for up to 60 months total.

The total estimated contract value is $1,235,953.80 for the three-year initial term, with an annualized cost of $411,984.60. Pricing is structured on a per-cycle basis with individual location costs varying by site specifications, supplemented by additional line items for miscellaneous labor services including general labor, irrigation labor, and installation services. The reference document indicates the incumbent contractor's current pricing structure across all locations, with provisions for annual price adjustments not to exceed the lesser of the Consumer Price Index or 5 percent, effective 12 months after award and annually thereafter. Proposals for this countywide procurement were due electronically by March 24, 2026 at 3:00 p.m., with a non-mandatory site visit scheduled for March 4, 2026 and a question submission deadline of March 12, 2026. Yellowstone Landscape Southeast LLC serves as the current incumbent contractor, with evaluation criteria weighted toward compensation and pricing (30%), statement of work (20%), firm experience with similar projects (20%), qualifications (20%), and approach (10%).