(25-0548-REQ)_CPM_Groundskeeping_New_Contract_Fiscal_Review_(1).docx

This is a fiscal review document for a new groundskeeping contract issued by Pinellas County, Florida for comprehensive mowing, landscaping, irrigation, and tree maintenance services across 37 county-owned facilities divided into five geographic zones. The procurement solicitation requires proposals for routine mowing, trimming, edging, debris removal, irrigation system maintenance and repair, tree and shrub pruning, pest control, and fertilization services across three maintenance classes with service frequencies ranging from 4 to 36 annual maintenance cycles depending on facility classification. The non-mandatory site visit is scheduled for March 4, 2026, with a question submission deadline of March 12, 2026 at 3:00 p.m., and proposals must be submitted electronically by March 24, 2026 at 3:00 p.m. The initial contract term is 36 months with two optional 12-month extension periods for a potential total of 60 months. The anticipated contract award date is March 22, 2026.

The new contract is valued at $4,565,858 over the five-year term with an annualized cost of $913,171.60, though the three-year base term is estimated at $1,235,953.80 with an annualized cost of $411,984.60. Yellowstone Landscape Southeast LLC (DBA Yellowstone Landscape Southeast Primescape) is the current incumbent contractor with existing service contracts 189-0354, 189-0363, and 189-0360. The FY26 budgeted amount is $549,556.53, distributed across multiple account strings including Other Contractual Services ($535,960), Projected/As-needed Routine and Preventative Maintenance ($11,551.89), and Operating Supplies ($2,044.64). As of September 30, 2025, cumulative costs for this vendor totaled $649,596.55, with FY24 final costs of $779,433.24. Pricing shall be submitted on a per-cycle basis for routine maintenance with additional line items for miscellaneous labor services and per-quoted event services, with annual price adjustments not to exceed the lesser of the Consumer Price Index or 5 percent. Required qualifications include three references demonstrating similar commercial or governmental groundskeeping projects, a permanent business office within Pinellas County or convenient proximity, and certifications including Best Management Practices training, Pest Control Operator certification, and Certified Arborist credentials for tree work.