Insurance Requirements for Groundskeeping - Mowing, Landscape, and Irrigation Services

This document outlines insurance requirements for a Request for Proposals issued by Pinellas County, Florida for comprehensive countywide groundskeeping, mowing, landscaping, and irrigation services. The RFP encompasses 37 county-owned facilities across five geographic zones, categorized into three maintenance classes with varying service frequencies. Class 1 locations (20 facilities) require 36 annual maintenance cycles with full-service maintenance; Class 2 locations (15 facilities) require 24 annual cycles with reduced service scope; and Class 3 locations (6 facilities) require 12 annual cycles or 4 seasonal cycles. The contractor must provide all labor, materials, equipment, and resources for routine mowing, trimming, edging, debris removal, irrigation system maintenance and repair, tree and shrub pruning, pest control, and fertilization services. Proposals must be submitted electronically via OpenGov by March 24, 2026 at 3:00 p.m., with a non-mandatory site visit scheduled for March 4, 2026 and a question submission deadline of March 12, 2026 at 3:00 p.m. The initial contract term is 36 months with two optional 12-month extension periods for up to 60 months total.

The total contract value is estimated at $1,235,953.80 for the three-year term, with an annualized cost of $411,984.60. Pricing shall be submitted on a per-cycle basis for routine maintenance, with additional line items for miscellaneous labor services and per-quoted event services, including annual price adjustments not to exceed the lesser of the Consumer Price Index or 5 percent effective 12 months after award. Required qualifications include at least three references demonstrating similar commercial or governmental groundskeeping projects, a permanent business office within Pinellas County or convenient proximity, and certifications including Best Management Practices training, Pest Control Operator certification, and Certified Arborist credentials. Evaluation criteria are weighted as follows: Approach (10%), Statement of Work (20%), Compensation and Pricing (30%), Qualifications (20%), and Firm Experience with Similar Projects (20%). Contractors must comply with multiple compliance affidavits and certifications, including Common Carrier Attestation, Human Trafficking Affidavit, and Foreign Country of Concern Affidavit. Yellowstone Landscape Southeast LLC DBA Yellowstone Landscape appears to be the current incumbent contractor based on fiscal review documents.