Non-Competitive_Oversight_Committee_Justification_Form.docx

This is a Non-Competitive Oversight Committee Justification Form related to Pinellas County, Florida's Request for Proposals for countywide groundskeeping, mowing, landscaping, and irrigation services. The RFP covers 37 county-owned facilities organized into five geographic zones and three maintenance classes, with Class 1 locations requiring 36 annual maintenance cycles, Class 2 locations requiring 24 cycles, and Class 3 radio shelter facilities requiring 12 or 4 seasonal cycles. Proposals must be submitted electronically via OpenGov by March 24, 2026 at 3:00 p.m., with a non-mandatory site visit scheduled for March 4, 2026 and a question submission deadline of March 12, 2026. The initial contract term is 36 months with two optional 12-month extension periods for up to 60 months total. Evaluation criteria are weighted as follows: Approach (10%), Statement of Work (20%), Compensation/Pricing (30%), Qualifications (20%), and Firm Experience with Similar Projects (20%).

Required qualifications include at least three references for similar commercial or governmental groundskeeping projects, a permanent business office in or near Pinellas County, and certifications in Best Management Practices, Pest Control Operations, and Certified Arborist credentials. The total contract value is estimated at $1,235,953.80 for the three-year initial term, with an annualized cost of $411,984.60. Pricing shall be submitted on a per-cycle basis with additional line items for miscellaneous labor services and per-quoted event services, with annual price adjustments capped at the lesser of the Consumer Price Index or 5 percent effective 12 months after award. Yellowstone Landscape Southeast LLC DBA Yellowstone Landscape appears to be the current incumbent contractor. Contractors must comply with multiple affidavits including Common Carrier Attestation, Human Trafficking Affidavit, and Foreign Country of Concern Affidavit certifying non-ownership or control by specified foreign countries including China, Russia, Iran, North Korea, Cuba, Venezuela, or Syria.