(25-0548-REQ)_CPM_Groundskeeping_New_Contract_Fiscal_Review_(1).docx

This is a fiscal review document prepared by Pinellas County, Florida regarding a new groundskeeping services contract. The county is procuring comprehensive mowing, landscaping, irrigation, and tree maintenance services for 37 county-owned facilities across five geographic zones organized into three maintenance classes with varying service frequencies. The initial contract term is 36 months with two optional 12-month extension periods for a potential total of 60 months. Proposals were due March 24, 2026 at 3:00 p.m., with a non-mandatory site visit scheduled for March 4, 2026 and a question submission deadline of March 12, 2026. The anticipated award date is March 22, 2026. Class 1 locations require 36 annual maintenance cycles, Class 2 locations require 24 annual cycles, and Class 3 locations require 12 annual cycles or 4 seasonal cycles depending on facility type.

The new contract is valued at $4,565,858 over the five-year term with annualized expenditures of $913,171.60, though a separate three-year procurement estimate references $1,235,953.80 total value or $411,984.60 annually. Yellowstone Landscape Southeast LLC (DBA Yellowstone Landscape Southeast Primescape) is the current incumbent contractor under contract numbers 189-0354, 189-0363, and 189-0360, with FY25 expenditures of $649,596.55 as of September 30, 2025 and FY24 final costs of $779,433.24. The contract is budgeted within the CPM Department Operating Budget, with FY26 allocations of $549,556.53 distributed across various account codes for contractual services, routine maintenance, and operating supplies. Required contractor qualifications include at least three references for similar projects, a permanent business office within or near Pinellas County, and certifications in Best Management Practices, Pest Control Operations, and Certified Arborist credentials. Annual price adjustments are permitted not to exceed the lesser of the Consumer Price Index or 5 percent effective 12 months after award and annually thereafter.