(25-0548-REQ)_CPM_Groundskeeping_New_Contract_Fiscal_Review_(1).docx
DOCX document 159 KB Posted
- Attached to
- Groundskeeping - Mowing, Landscape & Irrigation Services State and local contract opportunity
- Solicitation number
- 26-0255-RFP
- Issued by
- Pinellas County, Florida
About this file
This is a fiscal review document for a new groundskeeping contract with Pinellas County, Florida. The contract covers countywide mowing, landscape maintenance, and irrigation services, including irrigation system repairs and maintenance of related site systems and structures. The contract is awarded to Yellowstone Landscape Southeast Primescape under contract numbers 189-0354, 189-0363, and 189-0360, with an anticipated award date of March 22, 2026. The contract term is 5 years.
The total contract amount is $4,565,858 with an annual estimated expenditure of $913,171.60. The contract is currently budgeted within the CPM Department Operating Budget, with FY26 budgeted amounts of $549,556.53 and FY25 amounts of $520,008.24. Funds are allocated across multiple account codes, primarily under "Other Contractual Services" (534) and various maintenance and operating supplies categories (546 and 552). Historical expenditures with this vendor totaled $779,433.24 in FY24 and $649,596.55 as of September 30, 2025. The fiscal review notes that while this new contract is not consistent with the FY26 Adopted Budget due to its anticipated award date timing, it will be programmed into CPM's FY27 Budget. Any overages beyond budgeted amounts will be absorbed by the department or addressed through a budget amendment.
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Text version
CPM OpenGov Procurement Contracts Fiscal Review New Contract
| 1. Contract Title: | Groundskeeping - Mowing, Landscape, Irrigation & Tree Maintenance Services | |||
| 2. Vendor Name: | Yellowstone Landscape Southeast Primescape | |||
| 3. Contract Number: | 189-0354, 189-0363, 189-0360 | |||
| 4. Granicus ID (if applicable): | N/A | |||
| 5. BPA number (if applicable): | N/A | |||
| 6. Term: | 5 YRS (?) | |||
| 7. Contract Amount: | +$4,565,858 |
8. Currently budgeted? (Y/N) Y (CPM Department Operating Budget)
a. Amount Budgeted: FY26 $549,556.53
i. $535,960 (534-Other Contractual Serv)
ii. $0 (546-Routine/Preventative R&M)
iii. $0 (546-Planned Projects (PP))
iv. $11,551.89 (546-Projected/As-needed R&M)
v. $2,044.64 (552-Operating Supplies)
FY25: $520,008.24
i. $431,130 + $81,150 (534-Other Contractual Serv)
ii. $0 (546-Routine/Preventative R&M)
iii. $0 (546-Planned Projects (PP))
iv. $5,683.6 (546-Projected/As-needed R&M)
v. $2,044.64 (552-Operating Supplies)
b. Account String(s): 0001.361310.1391.000000.5340001 – $512,280 | 0
0001.361410.1391.000000.5340001 – 0 | 0 0001.361501.1903.000000.546/5340001 – $1,286.48/ $133,990 0001.361525.1903.000000.546/552/5340001 – $5,155.28 / $147,586.53 0001.361530.1903.000000.546/5340001 – $1,286.48 / $133,990 0001.361540.1882.000000.546/534/5520001 – 0 / $133,990
9. Analysis (annual impact based on contract modification date)
· The fiscal impact of this new contract is an overall cost of $4,565,858 and a YoY cost of $913,171.6 (based on a 5 YR term). Due to the timing of this modification (which will affect FY26 based on the anticipated award date of 3/22/26) this item IS NOT consistent with the FY26 Adopted Budget but WILL BE PROGRAMMED into CPM’s FY27 Budget, once submitted in March 2026. As of 9/30/25, the costs associated with this vendor for ground maintenance totaled $649,596.55. In FY24, the final costs associated with this vendor totaled $779,433.24. Any overages would be absorbed by the department or addressed via a budget amendment.
10. Overall Fiscal Impact
a. Contract Amount: $4,565,858
i. Annual Estimated Expenditure: $913,171.6
b. Contract Modification Amount: $0
i. Annual Estimated Expenditure: $0
c. New Contract Amount: $4,565,858
i. Annual Estimated Expenditure: $913,171.6
11. Amount Expended in FY25 (as of 09/30/25): $649,596.55
12. Amount Expended in FY24: $779,433.24 image1.png image2.png
File details come from the government source that posted it. Updated .