26-0255-REQ_CPM_Groundskeeping_New_Contract_Fiscal_Review.docx
DOCX document 89 KB Posted
- Attached to
- Groundskeeping - Mowing, Landscape & Irrigation Services State and local contract opportunity
- Solicitation number
- 26-0255-RFP
- Issued by
- Pinellas County, Florida
About this file
This is a fiscal review document for a new groundskeeping contract awarded by Pinellas County, Florida. The contract, numbered 189-0354/189-0363, is with Yellowstone Landscape Southeast LLC DBA Yellowstone Landscape for countywide mowing, landscaping, and irrigation services. The scope of work encompasses comprehensive mowing, landscape maintenance, and irrigation system repairs, along with maintenance of related site systems and structures. The contractor is responsible for providing all labor, materials, equipment, and resources necessary to perform these services, including required reporting, coordination, and administrative functions. The contract term is three years, commencing October 1, 2026, and concluding October 1, 2029.
The total contract amount is $1,235,953.80, with an annualized cost of $411,984.60. The contract is currently budgeted within the CPM Department Operating Budget, with FY26 budgeted at $549,556.53 and FY25 expenditures totaling $422,219.05. As of December 31, 2025, costs associated with the vendor totaled $74,025.51. The fiscal analysis indicates that while this new contract will not affect the FY26 Adopted Budget due to the October 2026 start date, it will be incorporated into the FY27 budget submission scheduled for March 2026. Funding is allocated across multiple account strings under object codes 534 (Other Contractual Services), 546 (Routine/Preventative and Projected/As-needed Repair and Maintenance), and 552 (Operating Supplies). Any budget overages will be absorbed by the department or addressed through budget amendment procedures.
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Text version
CPM OpenGov Procurement Contracts Fiscal Review New Contract
| 1. Contract Title: | Groundskeeping - Mowing, Landscape & Irrigation Services | |||
| 2. Vendor Name: | Yellowstone Landscape Southeast LLC DBA Yellowstone Landscape | |||
| 3. Contract Number: | 189-0354 / 189-0363 | |||
| 4. Granicus ID (if applicable): | N/A | |||
| 5. BPA number (if applicable): | N/A | |||
| 6. Term: | 3 YRS (10/1/26-10/1/29) | |||
| 7. Contract Amount: | $1,235,953.80 |
8. Currently budgeted? (Y/N) Y (CPM Department Operating Budget)
a. Amount Budgeted: FY26: $549,556.53
i. $535,960 (534-Other Contractual Serv)
ii. $0 (546-Routine/Preventative R&M)
iii. $0 (546-Planned Projects (PP))
iv. $11,551.89 (546-Projected/As-needed R&M)
v. $2,044.64 (552-Operating Supplies)
FY25: $520,008.24
1. $431,130 + $81,150 (534-Other Contractual Serv)
1. $0 (546-Routine/Preventative R&M)
1. $0 (546-Planned Projects (PP))
1. $5,683.6 (546-Projected/As-needed R&M)
1. $2,044.64 (552-Operating Supplies)
b. Account String(s): 0001.361310.1391.000000.5340001 – $0 | $512,280
0001.361410.1902.000000.5340001 – $0 | $0
0001.361501.1903.000000.5340001 – $133,990 | $1,286.48 0001.361525.1903.000000.534/546/5520001 – $133,990 / 11,551.89 / 2,044.64| $5,155.28
0001.361530.1903.000000.5340001 – $133,990 | $1,286.48
0001.361540.1882.000000.5340001 – $133,990 | $0
9. Analysis (annual impact based on contract modification date)
· The fiscal impact of this new contract is an overall cost of $1,235,953.80 and a YoY cost of $411,984.60 (based on a 3-year contract). Due to the timing of this new contract (which will affect FY27 and onward based on the anticipated start date (10/1/26) of the existing contract), this item WILL NOT AFFECT the FY26 Adopted Budget BUT WILL BE BETTER PROGRAMMED into CPM’s FY27 Budget (once submitted in March 2026). As of 12/31/25, the costs associated with this vendor for groundskeeping services totaled $74,025.51. In FY25, the final costs associated with this vendor totaled $422,219.05. Any overages would be absorbed by the department or addressed via a budget amendment.
10. Overall Fiscal Impact
· Contract Amount: $1,235,953.80
i. Annual Estimated Expenditure: $411,984.60
· Contract Modification Amount: $0
i. Annual Estimated Expenditure: $0
· New Contract Amount: $0
i. Annual Estimated Expenditure: $0
11. Amount Expended in FY26 (as of 12/31/25): $74,025.51
12. Amount Expended in FY25: $422,219.05 image1.png image2.png
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