26-0255_-_Insurance_Requirements_-_RFP_-_New_Contract-Existing_Services_-_Groundskeeping_-_Mowing,_Landscape,_and_Irrigation_Services.docx

This is an Insurance Requirements document for a Request for Proposals issued by Pinellas County, Florida for countywide groundskeeping, mowing, landscaping, and irrigation services across 37 county-owned facilities organized into five geographic zones. The contractor shall provide all labor, materials, equipment, and resources necessary to deliver routine mowing, trimming, edging, debris removal, irrigation system maintenance and repair, tree and shrub pruning, pest control, and fertilization services. Services are stratified across three maintenance classes with varying annual service cycles: Class 1 locations (20 facilities) require 36 annual cycles with comprehensive full-service maintenance, Class 2 locations (15 facilities) require 24 annual cycles with reduced service scope, and Class 3 locations (6 radio shelter facilities) require 12 annual cycles or 4 seasonal cycles with minimal maintenance. Proposals must be submitted electronically via OpenGov by March 24, 2026 at 3:00 p.m., with a non-mandatory site visit scheduled for March 4, 2026 at three locations and a question submission deadline of March 12, 2026 at 3:00 p.m. The initial contract term is 36 months with two optional 12-month extension periods for up to 60 months total. Evaluation criteria are weighted as Approach (10%), Statement of Work (20%), Compensation/Pricing (30%), Qualifications (20%), and Firm Experience with Similar Projects (20%).

Required qualifications include at least three references demonstrating similar commercial or governmental groundskeeping projects, a permanent business office within Pinellas County or convenient proximity, and certifications including Best Management Practices training, Pest Control Operator certification, and Certified Arborist credentials for tree work. The total contract value for the three-year term is estimated at $1,235,953.80 with an annualized cost of $411,984.60. Pricing shall be submitted on a per-cycle basis for routine maintenance with additional line items for miscellaneous labor services and per-quoted event services, with annual price adjustments not to exceed the lesser of the Consumer Price Index or 5 percent effective 12 months after award. Yellowstone Landscape Southeast LLC DBA Yellowstone Landscape appears to be the current incumbent contractor. Contractors must comply with multiple compliance affidavits including a Common Carrier Attestation, Human Trafficking Affidavit, and Foreign Country of Concern Affidavit certifying non-involvement with specified foreign countries including China, Russia, Iran, North Korea, Cuba, Venezuela, or Syria. The County reserves the right to add or delete locations and services during the contract term, with all added work performed at contracted rates subject to written authorization via purchase order.