Notice_of_Intent_to_Sole_Source_07-25-2023.pdf

This is a Notice of Intent to Sole Source procurement document issued by Pinellas County, Florida's Administrative Services Purchasing & Risk Management Division for countywide groundskeeping, mowing, landscaping, and irrigation services across 37 county-owned facilities. The solicitation seeks comprehensive maintenance services including routine mowing, trimming, edging, debris removal, irrigation system maintenance and repair, tree and shrub pruning, pest control, and fertilization across five geographic zones and three maintenance classes with varying service frequencies. The Request for Proposals requires electronic submission via OpenGov by March 24, 2026 at 3:00 p.m., with a non-mandatory site visit scheduled for March 4, 2026 and a question submission deadline of March 12, 2026 at 3:00 p.m. The initial contract term is 36 months with two optional 12-month extension periods for a potential total of 60 months. Contractors must submit convincing technical data to demonstrate they can meet or exceed stated requirements, with responses used to determine whether bona fide competition exists.

The estimated contract value is $1,235,953.80 for the three-year initial term, or approximately $411,984.60 annually, with pricing submitted on a per-cycle basis for routine maintenance and per-quoted event services, allowing annual price adjustments not to exceed the lesser of the Consumer Price Index or 5 percent. Evaluation criteria are weighted as follows: Approach (10%), Statement of Work (20%), Compensation/Pricing (30%), Qualifications (20%), and Firm Experience with Similar Projects (20%). Required qualifications include at least three references for similar commercial or governmental projects, a permanent business office within Pinellas County or convenient proximity, and certifications including Best Management Practices training, Pest Control Operator certification, and Certified Arborist credentials. Yellowstone Landscape Southeast LLC appears to be the current incumbent contractor. Contractors must comply with multiple compliance affidavits including Common Carrier Attestation, Human Trafficking Affidavit, and Foreign Country of Concern Affidavit certifying non-ownership or control by specified foreign countries including China, Russia, Iran, North Korea, Cuba, Venezuela, or Syria.