26-0255-REQ_CPM_Groundskeeping_New_Contract_Fiscal_Review.docx

This is a Fiscal Review document for a new groundskeeping contract issued by Pinellas County, Florida for comprehensive countywide mowing, landscaping, and irrigation services across 37 county-owned facilities divided into five geographic zones. The contract encompasses three maintenance classes with varying service frequencies: Class 1 facilities (20 locations) requiring 36 annual cycles, Class 2 facilities (15 locations) requiring 24 annual cycles, and Class 3 facilities (6 radio shelter locations) requiring 12 annual cycles or 4 seasonal cycles. Services include routine mowing, trimming, edging, debris removal, irrigation system maintenance and repair, tree and shrub pruning, pest control, and fertilization. The solicitation was issued with a non-mandatory site visit on March 4, 2026, a question submission deadline of March 12, 2026, and a proposal submission deadline of March 24, 2026 at 3:00 p.m. via OpenGov. The contract term is 36 months with two optional 12-month extension periods for up to 60 months total. Evaluation criteria include Approach (10%), Statement of Work (20%), Compensation/Pricing (30%), Qualifications (20%), and Firm Experience with Similar Projects (20%).

The total contract value is $1,235,953.80 over three years with an annualized cost of $411,984.60, funded through the CPM Department Operating Budget with allocations distributed across multiple account strings totaling $549,556.53 for FY26. Yellowstone Landscape Southeast LLC DBA Yellowstone Landscape is the incumbent contractor with prior fiscal year expenditures of $422,219.05 in FY25 and $74,025.51 through December 31, 2025. Pricing shall be submitted on a per-cycle basis for routine maintenance with additional line items for miscellaneous labor services and per-quoted event services, with annual price adjustments not to exceed the lesser of the Consumer Price Index or 5 percent effective 12 months after award. The contract will not affect the FY26 Adopted Budget but will be programmed into the FY27 Budget. Required contractor qualifications include at least three references for similar commercial or governmental groundskeeping projects, a permanent business office within or near Pinellas County, and certifications including Best Management Practices training, Pest Control Operator certification, and Certified Arborist credentials. Contractors must also comply with Common Carrier Attestation, Human Trafficking Affidavit, and Foreign Country of Concern Affidavit requirements.