26-0255-REQ_CPM_Groundskeeping_New_Contract_Fiscal_Review.docx

This is a fiscal review document for a new groundskeeping contract issued by Pinellas County, Florida, covering countywide mowing, landscaping, and irrigation services for 37 county-owned facilities across five geographic zones. The procurement requires comprehensive services including routine mowing, trimming, edging, debris removal, irrigation system maintenance and repair, tree and shrub pruning, pest control, and fertilization across three maintenance classes with varying service frequencies. The contractor must provide all labor, materials, equipment, and resources necessary to deliver services ranging from 4 to 36 annual maintenance cycles depending on facility classification, with Class 1 locations (20 facilities) requiring 36 annual cycles, Class 2 locations (15 facilities) requiring 24 annual cycles, and Class 3 locations (6 facilities) requiring 12 or 4 seasonal cycles. Proposals were due electronically by March 24, 2026 at 3:00 p.m., with a non-mandatory site visit held on March 4, 2026 and a question submission deadline of March 12, 2026. The initial contract term is 36 months with two optional 12-month extension periods for up to 60 months total.

The total contract value is $1,235,953.80 for the three-year term with an annualized cost of $411,984.60. Yellowstone Landscape Southeast LLC DBA Yellowstone Landscape is the awarded vendor and apparent incumbent contractor with prior fiscal year expenditures of $422,219.05 in FY25 and $74,025.51 as of December 31, 2025. The contract is budgeted through the CPM Department Operating Budget and will not affect the FY26 Adopted Budget but will be programmed into the FY27 Budget beginning in March 2026. Pricing is structured on a per-cycle basis for routine maintenance with additional line items for miscellaneous labor services and per-quoted event services, with annual price adjustments capped at the lesser of the Consumer Price Index or 5 percent effective 12 months after award. The County reserves the right to add or delete locations and services during the contract term, with all added work performed at contracted rates subject to written authorization via purchase order. Required qualifications include at least three references for similar projects, a permanent business office within or near Pinellas County, and certifications including Best Management Practices training, Pest Control Operator certification, and Certified Arborist credentials.