Non-Competitive_Oversight_Committee_Justification_Form.docx

This is a Non-Competitive Oversight Committee Justification Form related to Pinellas County, Florida's Request for Proposals for comprehensive countywide groundskeeping, mowing, landscaping, and irrigation services. The solicitation covers 37 county-owned facilities across five geographic zones with services categorized into three maintenance classes: Class 1 facilities (20 locations) requiring 36 annual maintenance cycles; Class 2 facilities (15 locations) requiring 24 annual cycles; and Class 3 facilities (6 radio shelter facilities) requiring 12 annual cycles or 4 seasonal cycles. The initial contract term is 36 months with two optional 12-month extension periods for up to 60 months total. Proposals must be submitted electronically via OpenGov by March 24, 2026 at 3:00 p.m. A non-mandatory site visit is scheduled for March 4, 2026 at three locations, and questions must be submitted by March 12, 2026 at 3:00 p.m. The contractor shall provide all labor, materials, equipment, and resources necessary for routine mowing, trimming, edging, debris removal, irrigation system maintenance and repair, tree and shrub pruning, pest control, and fertilization services.

Evaluation criteria are weighted as follows: Approach (10%), Statement of Work (20%), Compensation/Pricing (30%), Qualifications (20%), and Firm Experience with Similar Projects (20%). Required qualifications include at least three references for similar commercial or governmental groundskeeping projects, a permanent business office within Pinellas County or convenient proximity, and certifications including Best Management Practices training, Pest Control Operator certification, and Certified Arborist credentials. The total contract value for the three-year term is estimated at $1,235,953.80 with an annualized cost of $411,984.60. Pricing shall be submitted on a per-cycle basis for routine maintenance with additional line items for miscellaneous labor services and per-quoted event services, with annual price adjustments not to exceed the lesser of the Consumer Price Index or 5 percent effective 12 months after award and annually thereafter. Yellowstone Landscape Southeast LLC DBA Yellowstone Landscape is the apparent incumbent contractor. The form itself is a template requiring completion of project name, budget estimate, duration, project manager, requisitioning department, justification for non-competitive procurement, vendor history, and approval signatures from committee members Merry Celeste, Don Crowell, Chris Rose, and the Department ACA.