Amendment 0003 .pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is: to update the Notes to Offerors section from SF 30 to SF 33 form; to add a short Q&A section; to add a Family Housing paragraph; and to update PWS 2.2.2.1.4.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 73

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 29-Nov-2022

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W912ES22R0011

X 9B. DATED (SEE ITEM 11)

02-Nov-2022

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

29-Nov-2022

CODE

CONTRACTING DIVISION

USACE, ST PAUL

332 MINNESOTA STREET

SUITE E1500

ST PAUL MN 55101-1323

W912ES 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912ES22R0011

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The following have been modified:

NOTES TO OFFERORS

This is a competitive 100% set-aside for 8(a) firms.

** SITE VISIT: An organized site visit has been scheduled for:

November 17, 2022 at 9:00am central

Participants will meet at:

2171 S 8th Avenue Conference Room A Fort McCoy, WI 54656

** Participants should complete and send in the MCC Form 451 and 452 at least a few business days prior to the site visit in order to allow enough time for a background check before entering Fort McCoy.

Completed forms shall be sent via email to justin.h.rose@usace.army.mil or by mail / courier / hand delivered to the following:

U.S. Army Corps of Engineers Attn: Contracting Division 1st National Bank Building 332 Minnesota Street, Suite E1500 St. Paul, MN 55101-1323

The Offeror shall submit their proposal via e-mail to justin.h.rose@usace.army.mil or by mail / courier / hand delivered to:

U.S. Army Corps of Engineers Attn: Contracting Division

1st National Bank Building 332 Minnesota Street, Suite E1500 St. Paul, MN 55101-1323

Proposals shall have a “wet” signature or a verifiable digital signature on the SF 33 Form and “Fort McCoy Facility Maintenance Services, W912ES22R0011” written on the outer packaging.

All pricing shall be in whole penny amonts.

All extensions of the unit prices shown will be subject to verification by the Government. In case of a discrepancy between the unit price and the extension, the unit price will govern.

Contractors may use the “Blank Price Schedule” spreadsheet to input unit pricing and utilize as part of their price proposal.

Unbalanced Proposals: The Government may reject as non-responsive any proposal that is materially unbalanced between contract line item numbers or sub-items on the pricing schedule. A proposal is materially unbalanced when it is based on prices that are significantly less than cost for some work and significantly more than cost for other work. A materially unbalanced proposal may be rejected if the Contracting Officer has a reasonable doubt as to whether the proposal will result in the lowest overall cost to the Government even though it may be the low evaluated proposal. Additionally, a proposal that is unbalanced so as to be tantamount to an advance payment will be rejected as non-responsive even if acceptance of the proposal would result in the lowest overall cost to the Government.

NOTE: Attachments 5 and 17 were not necessary and removed from list of attachments.

Offerors shall be registed in SAM (System for Award Management), www.sam.gov

Vendor should note there is a Collective Bargaining Agreement (CBA) in place from a predecessor contract, see wage rates and review FAR 52.222-41(f). Construction wage rates (Davis-Bacon Act) may apply to construction work under Request for Proposal (RFP) line items (X005), individual wage rates will be sent with each RFP as necessary.

INQUIRIES. Any prospective offeror desiring an explanation or interpretation of the solicitation, attachments, etc., must submit their questions using the ProjNet system at https://www.projnet.org

All inquiries must be submitted in writing. To submit a new inquiry or to view inquiries submitted by other prospective offerors, users must be registered and signed into the ProjNet system. Offerors may register online at https://www.projnet.org (click on “Register”). The following information will be needed to submit or view inquiries:

Managing Agency: USACE The Solicitation Number is: W912ES22R0011 The Bidder Inquiry “Key” Number is: TNUT9M-DK5AJ3

Offerors should submit inquiries not later than 7 days prior to the solicitation closing date in order to ensure adequate time is allotted to form an appropriate response and amend the solicitation if necessary. Those who submit an inquiry should receive a system-generated email acknowledgement. All answers to inquiries will be posted in ProjNet after they have been reviewed by the USACE technical team. Offerors are advised to review the solicitation in its entirety and to review all previously submitted questions and responses prior to submitting a new inquiry.

Question & Answers Section: During the site visit, a contractor requested the current employees along with their contact information. This information has been requested from the union, but not yet received.

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

PERFORMANCE WORK STATEMENT

Performance Work Statement (PWS)

Facility Maintenance and Repair Services

Fort McCoy, WI

Annex A-Overarching

Table of Contents

1.0 INTRODUCTION

1.1 Background

1.1.1 Population

1.1.2. Planned Building, Structures and Facilities

1.1.3. Electricity

1.1.4. Water and Wastewater

1.1.5. Nature Gas and Liquid Propane Gas

1.1.6. Roads and Grounds

1.2. Objectives

1.3 Climatic Conditions

1.4 Facility Access

1.5 Traffic Flow

1.6 Drainage

1.7 Restoration of Landscape Damage

2.0. REQUIREMENTS

2.1 Description of Services

2.1.1 Non-Personal Services

2.1.2 General Information

2.1.3 Place of Performance and Hours or Operation

2.1.4. Federal Holidays

2.1.5. Emergency Services

2.1.6. Contract Administration and Management

2.1.7 Contracting Officers Representative Tracking Tools

2.1.8 Subcontract Management

2.1.9. Contractor Employees

2.1.11 Business Relations

2.1.12. Data Rights

2.1.14 Media Information

2.1.15 Government Performance of Service

2.1.16. Payments

2.2 Work Management and Control

2.2.1 Work Reception Center (WRC)

2.2.2 Service Orders (SO)

2.2.3. Scheduling Coordination, Tracing and Reporting

2.2.4 Close-outs and completed work

2.2.5 Work Clearance

2.2.6 General Fund Enterprise Business Systems (GFEBS)

2.3 As-Builts and Geospatial Information Systems (GIS)

2.3.1 Main As-Builts

2.3.2 Real Property Records Updates

2.3.3 GIS Support Services

2.4 Network Access

2.4.1 Access to Government Information Systems

2.5 Historic Property or Archaeological Site

2.6 Repair and Replacement

2.7 Salvage

2.8 Security

2.8.1 Access and General Protection/Security Policy and Procedures

2.8.2 Access to Secured Areas

2.8.3 Physical Security

2.9 Administrative Office Areas

2.10 Motor Vehicle Operators

2.11 Contractor Vehicle Registration

2.12 Parking

2.13 Staging Areas/Contractors Space

2.14 Key Control

2.14.1 Keys

2.14.2 Lock Combinations

2.15 Security Training

2.15.1 Antiterrorism (AT) Level 1 Awareness Training

2.15.2 Operations Security (OPSED) Training

2.15.3 iWATCH Training

2.15.4 Threat Awareness and Reporting Program (TARP) Training

2.16 Safety

2.16.1 Safety Plan

2.16.2 Occupational Safety and Health

2.17 Training, Physical Requirements or other Expertise Required

2.17.2 Certifications, Licensure and Special Qualifications

2.17.3 New Equipment Training

2.18 Environmental Requirements

2.18.1 Green Procurement

2.18.2 Environmental Compliance

2.18.3 Spill Response Plan

2.18.4 Enterprise Environmental, Safety and Occupational Health-Management Information (EESOH-MIS)

2.19 Contingency Plans

2.19.1 General

2.19.2 Mobilization Contingency Plan

2.19.3 Disaster Contingency Plan

2.19.4 Dispute Contingency Plan

2.19.5 Plan Updates

2.20 Project/Other Support

2.20.1 Self Help Materials

2.20.2 Engineer Troop Training (Job Shadowing)

3.0 PERFORMANCE REQUIRMENTS AND STANDARDS

3.1 High Level Objectives (HLO)

3.1.1 Quality Assurance

3.1.2 Quality Control Plan (QCP)

3.1.3 Performance Task Requirements Standards and Acceptable Quality Levels (AQLs)

3.2 Transition (Phase In/Phase Out)

3.3 Service Contract Reporting (SCR)

3.4 Performance

4.0 PERFORMANCE REQUIRMENTS SUMMARY (PRC) MATRIX

4.1 Performance Requirement Summary Description

5.0 COMMON LEVELS OF SERVICE (CLS)

6.0 DELIVERABLES

7.0 RELATED DOCUMENTS

7.1 Definitions

7.1.2 Acronyms

7.2 Applicable Directives and Publications

7.2.1 References

7.3 Attachments, Technical Exhibits (TE) and Technical Library (TL)

7.3.1 Technical Exhibits

7.3.2 Technical Library

7.3.3 Attachments

7.4 Government Furnished Property, Equipment, Items and Services

7.4.1 Services

7.4.2 Facilities

7.4.3 Government Furnished Equipment (GFE)

7.4.4 Automation Equipment

7.4.5 GFP Joint Inventory

7.4.6 Utilities

7.5 Contractor-Furnished Material (CFM)/Property (CFP)/Equipment (CFE)

7.5.1 Contractor Furnished Vehicles and Equipment

7.5.2 Identification

7.5.3 Fuels and Lubricants

7.5.4 Contractor Furnished Automated Data Processing and Cellular Phone Equipment

7.5.5 Contractor Furnished Materials

7.5.6 Warranty

7.5.7 Administrative Supplies

7.5.8 Removal of Contractor Property

7.5.9 Personal Safety Equipment

7.5.10 Telephone, Fax Machine, Copiers and Reproduction Services

7.5.11 Housekeeping

7.5.12 Contractor Facilities

8.0 . Attachments

1.0 Introduction. This is a non-personal services contract to provide Facility Maintenance (FM) and Repair Services at Fort McCoy, Wisconsin. The Government will not exercise any supervision or control over the contract service providers performing the services herein. The Contractor shall perform to the standards specified in this Performance Work Statement (PWS). Contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. The Contractor shall provide non-personal services, to include all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and services necessary to perform services in accordance with (IAW) the terms and conditions of the contract and consistently with the established standards in this PWS and contract. The Contractor shall comply with all applicable Federal, regional, State, and local laws, codes, regulations, directives, industry, and commercial standards.

1.1 Background. Fort McCoy is located in Monroe County, Wisconsin in the Coulee Region of West Central Wisconsin. It is located along Hwy 21 between the cities of Tomah and Sparta. The associated worksite includes:

Fort McCoy Installation Cantonment Area (North Post) Fort McCoy Family Housing Area (South Post) Fort McCoy’s Airfield (South Post) North Post Range and Training Areas (North Post) South Post Range and Training Areas (South Post)

Fort McCoy’s primary mission is to underpin readiness of the Force by serving as a training center, and when called upon, is a support site for power projection missions. Attachment 2 contains detailed Fort McCoy Base data.

1.1.1 Population. Fort McCoy consists of approximately 60,000 acres and over 1400 buildings. The Population consists of over 3,000 permanent military, Government civilian, and contractor personnel, as well as up to an additional 15,000 transient troop personnel on a given training exercise. The Contractor shall support the Directorate of Public Works (DPW) in performing Real Property Maintenance Activity (RPMA) services on current and future facilities, structures, and grounds on the installation as part of this contract.

1.1.2 Planned Buildings, Structures, and Facilities. Fort McCoy’s buildings, structures, and facilities inventory will be changing throughout the term of the contract.

1.1.3 Electricity. The primary electrical distribution system on Fort McCoy is privatized, owned and operated by Xcel Energy. Auxiliary generators and Uninterruptible Power Supplies (UPS) are used for backup power sources for various critical functions, and are Government owned and operated.

1.1.4 Water and Wastewater. The water storage and distribution system and wastewater collection systems on Fort McCoy are Government owned and operated. There are two separate municipal water distribution systems and one wastewater collection system servicing the majority of Fort McCoy. Local systems serve areas not serviced by the main domestic water and wastewater systems.

1.1.5 Natural Gas and Liquid Propane Gas. Natural Gas lines are currently owned and operated by Xcel Energy.

Liquid Propane (LP) gas is supplied by contract, to those facilities serviced. Xcel Energy and the LP gas contractor are responsible for their systems to the meter or regulator.

1.1.6 Roads and Grounds. Ground improvements, including all access transportation facilities, roads and other paved areas, such as sidewalks and vehicular parking areas, non-paved areas such as trails and gravel storage areas are maintained year round. There are approximately 180 miles of paved roads; approximately 250 miles of unpaved roads; 100 miles of tank trails; 8 miles of railroad track with 9 loading ramps; 10 vehicle bridges; 1 paved airfield, E- W Runway 4,700 LF and N-S Runway of 4,200 LF with supporting aprons and taxiways; 1 Gravel Air Assault Strip, 6,350 LF and taxiway; 78,000 SY of Sidewalks; and both paved and gravel equipment storage lots. There are approximately 2,960,000 square yards (SY) of combined paved roadway/lot areas and approximately 3,510,000 SY of combined gravel surfaced roadway/lot areas at Fort McCoy. There are approximately 2,600 acres of grounds that are maintained with grass cutting operations throughout the growing season with various levels of maintenance.

1.2. Objectives. The Contractor shall ensure all work accomplished in the performance of this PWS meets all maintenance and repair, standards consistent with the original equipment manufacturer’s recommendations, and all applicable Federal, State, and local laws, regulations, and directives to include, but not limited to, the publications in Section 7, Related Documents.The Contractor shall compile historical data, prepare required reports, and submit all information as specified by the Deliverables presented in the contract. The Contractor shall ensure all work in support of mission requirements tendered to the Government for acceptance conform to the measurable performance standards of quality, timeliness, and quantity specified in the PWS of this contract. Without additional expense to the Government, the Contractor shall obtain/ensure subcontractors obtain all licenses and permits required to perform this work under this contract.

The intent is to establish work requirements that are performance-based and results-oriented. The PWS is written to define “what” is required and leaves it to the Contractor the decision of “how to perform the work”. This approach is intended to allow the Contractor to determine the best and most cost effective ways to fulfill Facility Maintenance and Repair Services and their component needs, emphasizing innovation and commercial best practices. The nature of the work requires the Contractor to use flexible employment and scheduling techniques, to minimize cost and maximize performance outcomes, to adapt to varying workload requirements. This will require work outside normal duty hours including 24-hour operations and shift work to meet mission requirements and the unscheduled and/or emergency work. The Contractor may be required to coordinate with installation garrison and non-garrison (e.g.

tenant activities), or other DPW contractors to accomplish service projects.

1.3. Climatic Conditions. Fort McCoy is in Monroe County, WI which is in the Upper Mississippi River Valley of the Midwest with relatively hilly terrain and bluffs. The area experiences a temperate climate with both warm and cold season extremes.

Winter months can bring occasional heavy snows, intermittent freezing precipitation or ice, and prolonged periods of cloudiness. While true blizzards are rare, winter storms impact the area on average about 3 to 4 times per season.

Occasional arctic outbreaks bring extreme cold and dangerous wind chills.

Temperatures between river valleys and surrounding ridges can vary greatly. Typically high temperatures on ridges are 3° to 5°F colder than valleys. This can lead to slightly more average snowfall on ridge tops and occasionally a difference in winter precipitation types from ridge to valley. Temperatures in lowlands, or bogs, are often 10 to 15 degrees colder at night and can even freeze in summer.

Thunderstorms occur on average 30 to 50 times a year, mainly in the spring and summer months. The strongest storms can produce associated severe weather like tornadoes, large hail, or damaging wind. Heat and high humidity is occasionally observed in June, July, or August.

The autumn season usually has the quietest weather. Valley fog is most common in the late summer and early fall months. On calm nights, colder air settles into valleys leading to colder low temperatures compared to ridge top locations.

Below are basic climatology figures for the Monroe County area. Data is valid for Ft McCoy, WI based on a 30-year period (1981-2010).

Month

Normal Maximum

Temperature

Normal Minimum

Temperature

Average Temperature

Precipitation

Snowfall

JAN 25.8 6.1 15.9 0.61” 10.4”

FEB 31.6 11.1 21.3 0.80” 7.6”

MAR 43.2 22.7 32.9 1.57” 5.8”

APR 57.9 34.5 46.2 3.32” 1.9”

MAY 69.4 45.5 57.4 4.32” 0.0”

JUN 79.0 55.6 67.3 4.69” 0.0”

JUL 83.1 60.1 71.6 4.43” 0.0”

AUG 81.1 58.1 69.6 4.41” 0.0”

SEP 72.8 48.8 60.8 3.87” 0.0”

OCT 59.9 36.5 48.3 2.30” 0.2”

NOV 44.0 25.7 34.8 2.21” 3.4”

DEC 29.7 11.2 20.5 1.03” 9.7”

Year 56.3 34.9 45.6 32.86” 40.1”

1.4 Facility Access. The Contractor shall ensure access to all fire detection and suppression systems in case of emergencies or for other Fire Department purposes. The Contractor shall inform the Contracting Officer’s Representative (COR), prior to outages that will impact the function of the system, special problems, or circumstances, which require Fire Department inspection. The Fire Department will reset alarm systems to operational status.

1.5 Traffic Flow. The Contractor shall maintain the free flow of traffic during maintenance and repairs. The Contractor shall notify the COR, in writing, a minimum of fourteen (14) calendar days in advance of any scheduled closure of streets. Emergency road closures shall be coordinated with the COR. The Contractor shall provide road closure and detour signage as required to perform maintenance and repair activities if traffic cannot be maintained to free flow during surfaced area maintenance.

1.6 Drainage. Maintenance and repair work performed under this contract shall not impede drainage.

1.7 Restoration of Landscape Damage. Trees, turf, or other landscape features damaged by the Contractor’s operations shall be restored at no additional cost to the Government. The Contracting Officer will decide the method of restoration for trees or whether damaged trees will be removed.

2.0 Requirements.

2.1 Description of Services. See Section 5.0 for the specific Common Level of Support (CLS) or Functional Area (FA).

2.1.1 Non-Personal Services. The personnel rendering the services are not subject; either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. Non-personal service contracts are authorized by the Government in accordance with (IAW) Federal Acquisition Regulation (FAR) Subpart 37.104, under general contracting authority, and do not require specific statutory authorization.

2.1.2 General Information.

2.1.2.1 Type of Contract. The Government will award a Firm Fixed Price Services Contract. The quantity shown per Contractor Line Item Number (CLIN) is an estimate that is not to be exceeded without prior approval in the form of a contract modification from the Contracting Officer. The Service Order (SO) quantity shown per CLIN is not guaranteed; and any unused quantities may be removed by contract modification at the end of the date range covered by the CLIN. The Government pays only for the actual quantities ordered and received. This contract is subject to Incremental Funding in accordance with contract clause 252.232-7007. The Contractor shall not provide services exceeding the funded value of the CLINs.

2.1.2.2 Period of Performance (PoP). The PoP consists of a two-week phase-in and an eleven-month base period, 4 one-year option periods, and a potential six-month option to extend services.

2.1.2.3 Transition (Phase In). The Contractor shall prepare and submit a Phase In Plan to be implemented by the Contractor to include IT/Network accounts and access with the appropriate Government organizations to the Contracting Officer (KO) and COR within fourteen (14) calendar days after contract award.

2.1.2.3.1 Workforce. The Contractor shall commence all operations required by the contract as of the first day of the contract period. Therefore, on the initial day of performance, the Contractor shall provide a work force which is fully qualified and capable of performing all work required under this contract. During the thirty (30) calendar day period immediately prior to the end of the contract (if the Contractor is not awarded the subsequent contract for this service), the Contractor shall permit the successor contractor (and the successor contractor's employees) to observe and become familiar with any and all operations under the contract. The Contractor shall not defer any needed repairs or maintenance for the purpose of transferring responsibility to the successor contractor. The Contractor shall fully cooperate with the successor contractor and the Government so as not to interfere with their work or duties.

2.1.3 Place of Performance and Hours of Operation.

2.1.3.1 Place of Performance. The work to be performed under this contract is Fort McCoy, WI.

2.1.3.2 Hours of Operation. Unless otherwise specified, the Government’s regular (normal) duty hours shall be 0700 to 1630, Monday through Friday. However, the Contractor is cautioned that operating hours may be different for each function and will vary during the period of performance to meet mission requirements. The Contractor shall provide fully qualified personnel to perform services and respond to emergencies as dictated by mission requirements as outlined in the Performance Work Statement. Support may require services 24-hours, 365 days per year. The Contractor is expected to provide an innovative approach to allow the maximum flexible work hours for any work required. The Contractor shall provide the COR and Work Reception Center (WRC) with emergency telephone numbers for those individuals determined by the Contractor to be notified after normal duty hours within 30 days after the contract award. When emergency Point of Contact (POC) changes occur, the Contractor shall update the roster and provide it to the KO, COR, and the WRC within one (1) business day.

2.1.3.3 Compensation for Other than Normal Duty Hour Work. Periodically, requirements including emergencies support, supporting mobilization/demobilization, and seasonal requirements may require work to be accomplished at times other than normal duty hours. The Contractor shall use flexible work scheduling techniques to accomplish the after-hours support required to successfully perform the contract function. Should the Contractor decide to use overtime or shift premiums to complete the requirements under this contract in lieu of flexible work scheduling techniques, those costs shall be identified in the Contractor’s price proposal and included as part of the unit price for each Sub-element and corresponding contract line item number (CLIN).

2.1.3.4 Outside Normal Hours. The Contractor shall provide 24 hour personnel support as required, including weekends and holidays, to support the Directorate of Public Works (DPW) mission (Reference Annex A, section

2.2.2.1.1 Emergency Service Order) . The Project Manager (PM) shall be available after normal hours to serve as the central point of contact for Contractor operations.

2.1.3.5 Installation Closures. When an unforeseen installation closure occurs on a regularly scheduled day of work, the Contractor shall:

a. Reschedule the work to be performed the following day unless the following day is a Saturday, Sunday, a legal public holiday, and when routine work is not scheduled for that day; or

b. Reschedule the work on any day mutually satisfactory.

2.1.3.6 Inclement Weather Delay. If the Contractor determines unsafe weather conditions for continued operations, then the Contractor shall notify the COR telephonically and follow-up with an email, if inclement weather suspends operations within two (2) hours. The Contractor shall resume operations with COR approval.

2.1.4. Federal Holidays. The Contractor’s performance shall not be required on the Federal public holidays listed below, except in emergency situations. Holidays occurring on weekends will be observed as directed by the Federal calendar (5 U.S.C. 6103).New Year’s Day 1 January (see note)

Martin Luther King Jr. Day 3rd Monday in January Presidents Day 3rd Monday in February Memorial Day Last Monday in May Juneteenth 19 June (see note) Independence Day 4 July (see note) Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veterans Day 11 November (see note) Thanksgiving Day 4th Thursday in November Christmas Day 25 December (see note)

NOTE: If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed. If a holiday falls on a regular business day, routine services shall be rescheduled to ensure mission requirements are met.

Executive Orders authorizing Government military and civilian time off DO NOT apply to Private Sector operations.

The Contractor shall determine appropriate staffing levels to ensure services are provided in accordance with the PWS.

2.1.5. Emergency Services.

2.1.5.1 Emergency Medical Treatment. The Contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor shall notify the KO and COR immediately, not later than thirty (30) minutes of the incident. However, the Government will provide, on an emergency basis, medical services for injuries incurred while an employee is performing under the contract. The Contractor shall reimburse the Government for emergency medical services provided, upon receipt of invoice from the medical entity.

Reimbursement shall be made to the U.S. Government.

2.1.5.2 The Contractor shall be responsible for the emergency medical treatment services for Contractor personnel.

However, the Government will provide, on an emergency basis medical services for injuries incurred while an employee is performing under the contract. The Contractor shall reimburse the Government for emergency medical services provided, upon receipt of invoice from the medical entity.

2.1.5.3 Accident Reporting. The Contractor shall comply with Operational Safety and Health Administration (OSHA) for record keeping and reporting of all accidents resulting in death, injury, occupational disease, or adverse environmental impact. The Contractor shall notify the KO or COR immediately, not later than thirty (30) minutes of the accident for each such occurrence. The Contractor shall report contract employees’ accidents and injuries to the Contractor’s PM or Assistant Project Manager (APM), the KO, the COR, and the Fort McCoy Installation Safety Office in accordance with Fort McCoy Regulation 385-10. A completed typed original plus one (1) copy of ENG FORM 3394 United States Army Corps of Engineers Accident Investigation Report shall be delivered to the KO and COR within three (3) business days of occurrence, whenever an accident involving personal injury or government owned vehicles occurs.

2.1.5.3.1 Traffic Accident. If the Contractor is involved in a traffic accident, on Government property, the Contractor shall notify the Directorate of Emergency Services (DES) immediately, and provide the KO, COR and Installation Safety Office, a verbal report within four (4) hours and a complete written report of each occurrence within three (3) business days of each occurrence. The Contractor is responsible for all tickets, fees, and other costs associated with traffic violations or accidents that are incurred by the Contractor. DES contact numbers: Ambulance/Fire/Police Emergencies, 911; Law Enforcement Non-Emergency, 608-388-2266.

2.1.6 Contract Administration and Management.

2.1.6.1 Post Award Conference/Periodic Progress Meetings. The Contractor shall attend the post award conference convened by the contracting activity or contract administration office IAW FAR Subpart 42.5. The KO, COR, and other Government personnel may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Government will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. Written minutes of meetings will be recorded by the KO and signed by both the Program Manager and the KO. The written minutes will be distributed within five (5) workdays after the meeting. If the Contractor does not concur with any portion of the minutes, recorded by the Government, the non-concurrence shall be provided in writing to the KO within two (2) calendar days following receipt of the minutes. The Contractor shall be required to send appropriate representative(s) to training meetings for the purpose of acquiring knowledge of new automated systems. These meetings shall be at no additional cost to the Government. Notwithstanding the Contractor’s responsibility for total management during the performance of this contract, the administration of the contract requires maximum coordination and cooperation between the Government and the Contractor.

2.1.6.2 Roles and Respective Authority. The following provides the roles and their respective authority during the performance of the contract:

2.1.6.2.1 Director, Directorate of Public Works (DPW). The DPW acts as the Garrison Commander's (GC) principal staff officer for all matters pertaining to facilities engineering and RPMA services required under the contract. The Director plans, programs, prioritizes, and coordinates all facilities engineering and RPMA services required under the contract.

2.1.6.2.2 Operations and Maintenance (O&M) Division. The Operations and Maintenance Division consists of the CORs and in coordination with other DPW Divisions direct, supervise, and coordinate facilities engineering activities related to all RPMA services required under the contract.

2.1.6.2.3 Business and Operations Integration Division (BOID). The BOID Division provides support to all internal Public Works customers in the areas of Information Technology, Administration, Budget, Training, Security, and Process Measurement and Improvement in relation to the DPW.

2.1.6.2.4 Contracting Officer (KO). The KO is the only person authorized to direct changes in any of the requirements under this contract, and, notwithstanding any provisions contained elsewhere in this contract, said authority remains solely with the KO. In the event the Contractor makes any change at the direction of any person other than the KO, the change shall be considered to have been made without authority and solely at the risk of the Contractor. All contract administration will be effected by the KO. Communications pertaining to contractual administrative matters shall be addressed to the KO. No changes in or deviation from the terms and conditions shall be affected, without a written modification to the contract, executed by the KO authorizing such changes. The KO will approve all submittals and plans required in this PWS.

2.1.6.2.5 Contracting Officer’s Representative (COR). The KO will appoint a COR during the performance of this contract. Additional Government personnel may be assigned to assist in contract oversight IAW AR 70-13, Management and Oversight of Service Acquisitions. Other surveillance personnel may be designated as COR, Alternate Contracting Officer’s Representative (ACOR), and shall be trained and appointed IAW DoDI 5000.72, DoD Standard for Contracting Officer’s Representative (COR) Certification and DFARS 201.602-2. The ACOR will serve as on-site representatives of the COR in performance of actual contract surveillance, if they meet all COR training, experience requirements, and are appointed by the KO as an ACOR. The COR/ACOR will provide assistance in identification and resolution of problems, conflicts in priority, subtask requirement definitions, and other operations type problems. The COR/ACOR will perform IAW the responsibilities and duties identified in the appointment letter.

2.1.6.2.5.1 COR Authority. A letter of designation will be issued to the COR by the KO. A copy of the letter will be sent to the Contractor. The letter of designation states the responsibilities and limitations of the COR, especially with regard to changes in cost, price estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions with regard to cost, quantity, or schedule of the resulting order.

2.1.6.2.5.2 COR Functions. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance;

maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements; monitor, document, and report Contractor's performance and notify both the KO and Contractor of any deficiencies; coordinate availability of Government-Furnished Property, and coordinate site entry of Contractor personnel.

2.1.6.2.5.3. The Contractor shall not in any way represent the United States (U.S.) Government, or that it has the authority to contract or procure supplies for the account of the United States of America (USA).

2.1.7 The Contracting Officer Representative Tracking Tools (SPM/JAM) (https://cac.piee.eb.mil/-JAM) shall be used for nomination, tracking, documentation, and management of CORs IAW DoDI 5000.72, DFARS 201.602-2 and PGI 201.602-2.

2.1.8 Subcontract Management. The awarded Contractor is solely responsible for any subcontracted worked performed.

2.1.9 Contractor Employees.

2.1.9.1 Key Personnel. The following personnel are considered key personnel by the Government and shall be on-site during the performance of the contract: Project Manager (PM), Alternate Project Manager (APM), Quality Control Manager (QCM), and Site Safety and Health Officer (SSHO). A person assigned to a key position shall only perform the duties of that position and not assume duties of other key positions, with the exception: the QCM and SSHO may be the same person if addressed as such in the individual supporting PWS annexes. Individuals proposed for any key personnel position shall be the only personnel for consideration by the Government. Failure to provide any / all key personnel as proposed may be grounds for an unacceptable rating or termination if after award.

2.1.9.1.1 Project Manager (PM) and Alternate Project Manager (APM). The Contractor shall provide a Project Manager and an Alternate Project Manager who is responsible for the performance of the work. The PM and APM shall have full authority to act for the Contractor on all contract matters relating to daily operation of the contract. The PM or APM shall actively manage and be available on site between 7:30 am and 4 pm Monday through Friday except Federal holidays or when the Government facility is closed for administrative reasons. The PM and APM shall have a minimum of three (3) years documented satisfactory experience and performance managing relevant to base support management, facility maintenance projects, or a contract similar in scope to the requirements of this contract such as the ability to manage and coordinate facility maintenance efforts and must be able to supervise, resolve conflict, and communicate effectively. The name of the PM and APM shall be provided by the Contractor to the COR. The APM shall meet or exceed the same qualifications as the PM. The PM and any individuals designated as key personnel shall be able to understand, speak, read, and write the English language.

2.1.9.1.1.1 A Phase Out Plan shall be submitted six months prior to the end of contract performance to the KO and COR. The plan shall specify a training program and a date for transferring responsibilities for the work and shall be subject to KO approval. The Contractor shall provide sufficient experienced personnel during the phase-out period to ensure that the services are maintained at the required level of proficiency. During the weeks prior to follow on contract full performance start, the Contractor's key personnel shall allow observance of all operations pertinent to the requirements of the PWS, to include office functions, procedures, and operations, repair/maintenance operations, and any other operations as deemed necessary by the Contractor that will enable the follow-on Contractor personnel to become both knowledgeable in, and familiar with, their assigned areas of responsibility.

2.1.9.1.2 Quality Control Manager (QCM), and Site Safety and Health Officer (SSHO). The Contractor shall provide a QCM and SSHO, who perform their functions on this contract independent of conflict of interest supervision from the PM or APM. The QCM shall also be designated in writing to the KO. The QCM shall have a minimum experience of three (3) years in quality control inspection on service or construction projects and possess formal QC training within the past 3 years. The SSHO shall have a minimum of three (3) years’ experience and completed the thirty (30) hour OSHA Construction Safety Class or equivalent, Competent Person Training, and Hazardous Waste Operations and Emergency Responders (HAZWOPER) training within the past three (3) years.

2.1.9.1.3 Successor PM, APM, QCM, and SSHO shall meet or exceed the qualifications of the original designees, and shall be designated in writing to the COR and KO, with all supporting documentation, no later than fourteen (14) calendar days upon notification of the replacement of a PM/APM/QCM/SSHO.

2.1.9.2 Personnel Roster, Organization Chart, and Strength Report. The Contractor shall provide a Personnel Roster to the KO and COR by functional area, all employees and their respective job titles at least two (2) business days prior to the contract full performance date. The Contractor shall also maintain a current Organizational Chart showing functional responsibilities. The roster shall also identify the employee’s name, position title, department, full-time / part-time / seasonal / temporary / security clearance (if applicable), date of hire, date of termination, the status of each employee’s security clearance or Trustworthy National Agency Check (TNAC) as appropriate and include a separate tab to identify corresponding Common Levels of Support (CLS) categories. Strength Report: the Contractor shall update the roster and organizational chart electronically and provide it to the COR no later than the 5th of each month. This report shall include sub-contractors employed during the month being reported.

2.1.10 Contractor Requirements.

2.1.10.1 National Agency Check (NAC). Contracting personnel shall have, at a minimum, a favorable National Agency Check, see Attachment 20 and 21.

2.1.10.2 U.S. Residency. All Contractor employees shall be legal U.S. residents. The Contractor shall immediately remove any employee that is not a legal U.S. resident. The Contractor personnel shall be able to communicate clearly in the English language.

2.1.10.3 Common Access Card (CAC). Certain administrative personnel will require a Common Access Card (CAC) to access Government systems. CAC permits installation access to all contract employees. Before CAC issuance, the Contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or higher investigation in accordance with Army Directive 2014-05. The Contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DOD facility and access, via logon, to DOD networks on-site or remotely; (2) Remote access, via logon, to a DOD network using DOD-approved remote access procedures; Enterprise Environmental Safety and Occupational Health-Management Information System (EESOH-MIS) or (3) Physical access to multiple DOD facilities or multiple non-DOD federally controlled facilities on behalf of the DOD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI. The Contractor will designate in writing a Contractor Company Representative who will serve as their company’s single point of contact to the appropriate Government Trusted Agent. The Contractor shall retrieve and turn in Government issued Common Access Cards (CAC) to the Trusted Agent (TA) prior to employees clearing the Installation.

2.1.10.4 Qualification Standards. The Contractor shall inspect, repair, and maintain systems and components associated with facilities listed in real property records as required throughout this contract utilizing properly trained, skilled, and qualified employees or subcontractor personnel. The Contractor shall provide objective evidence of key personnel qualifications and years of experience to the KO for review and acceptance.

2.1.10.5 Contractor Identification. The Contractor (to include subcontractors) shall provide each employee an Identification (ID) Badge, which includes at a minimum, the Company Name, Employee Name and a color photo of the employee. ID Badges shall be worn at all times during which the employee is performing work under this contract.

Each Contractor (to include subcontractors) employees shall wear the ID Badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit. The Contractor (to include subcontractors) shall be responsible for collection of ID Badges upon completion of the contract or termination of employee. A listing of issued identification cards shall be furnished to the Contracting Officer prior to the contract full performance date and updated as needed to reflect Contractor and Subcontractor personnel changes. All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

2.1.10.6 Correspondence. The Contractor shall not submit any contractor correspondence directly to the Command Group or higher headquarters directly, all correspondence will be directed to COR/KO. Any correspondence generated via email shall clearly identify the sender as a contractor employee, including company name, and employee title. Contractor letterhead or logo shall not be affixed to forms or documents used in performance of services to include, but not limited to: Technical Library documents.

2.1.10.7 Standards of Conduct. The Contractor personnel’s conduct shall not reflect discredit upon the Government.

The Contractor shall ensure all personnel present a professional appearance while working on the Government installation. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor shall ensure all Contractor employees, providing services under this contract, conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove, from the job site, any employee for reasons of misconduct or security. The Contractor shall ensure employee conduct complies with 41 USC 423, Procurement Integrity. The Contractor shall also ensure that no Contractor employees conduct political related activities or events on the installation. The removal of such a person shall not relieve the Contractor of the requirement to provide personnel to perform adequate and timely service.

2.1.10.8 Contractor Hiring Restrictions. The Contractor shall not hire or sub-contract with off duty or former Government employees whose employment would result in a conflict with AR 600-50, Standards of Conduct.

2.1.11 Business Relations. The Contractor shall successfully integrate and coordinate all activity needed to execute the requirement of this PWS. The Contractor shall manage the timeliness, completeness, and quality of problem identification to a degree acceptable to the Government. The Contractor shall provide to the COR corrective action plans, timely identification of issues, and effective management of subcontractors within seven (7) days or at a mutually agreed upon date. The Contractor shall ensure customer satisfaction and professional and ethical behavior of all Contractor personnel.

2.1.12 Data Rights. All records, files, documents, and working papers, both hard copy and electronic, provided by the Government and/or generated by the Contractor during performance of this contract become and remain Government property. Records shall be disposed of only as authorized by the Government. All records may be subject to the Freedom of Information Act and/or Privacy Act of 1974. All reports, records, files, documents, contractor policies/operating instructions, and working papers, both hard copy and electronic, shall be made available to the Contracting Officer, Contracting Officer’s Representatives (COR), Defense Investigative Service (DIS) staff, and other authorized Government representatives, for up to six (6) years and four (4) months after the expiration of the contract.. The Contractor shall obtain Contracting Officer approval before releasing any information input or stored, generated, or archived related to this contract to the Contractor’s corporate or other off-site offices, to other Government activities, agencies, or to other contractors or private parties. The Contractor shall provide technical advice, attend Government meetings, and provide access to data generated by the Contractor at the request of the Government. The Contractor shall prepare and deliver to the COR, as requested, data and reports that are associated with any and all parts of the Public Works operation, and the reports specified in the contract Deliverables.

2.1.12.1 Un-programmed Requirements. Upon notification and within required time frames,…