Solicitation Fort McCoy Fac Maint Services .pdf

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until 03:00 PM local time 02 Dec 2022

A X B X C

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X G F 132 - 140

141 - 142 X H 143 - 147

Justin.H.Rose@usace.army.mil

RATING PAGE OF PAGES

7. ISSUED BY

(Date)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

Previous Edition is Unusable 33-134 STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA FAR (48 CFR) 53.214(c)

1 147

(If other than Item 7)

15A. NAME 16. NAME AND TITLE OF PERSON AUTHORIZED TO

AND

ADDRESS

SIGN OFFER (Type or print)

OF

OFFEROR

AMENDMENT NO. DATE

15B. TELEPHONE NO (Include area code) 17. SIGNATURE15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

18. OFFER DATE

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

2. CONTRACT NO.

W912ES 8. ADDRESS OFFER TO

See Item 7

9. Sealed offers in original and 0 copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and

USACE Contracting Division conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME (NO COLLECT CALLS)

JUSTIN H ROSE 651-290-5422

11. TABLE OF CONTENTS

SOLICITATION/ CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/ COSTS

1 - 3 4 - 11

X I CONTRACT CLAUSES

DESCRIPTION/ SPECS./ WORK STATEMENT

PACKAGING AND MARKING

12 - 91 J LIST OF ATTACHMENTS

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

X K

REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

CONTRACT ADMINISTRATION DATA X

SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror) 94 - 107 X M

L INSTRS., CONDS., AND NOTICES TO OFFERORS

EVALUATION FACTORS FOR AWARD

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments

AMENDMENT NO. DATE

to the SOLICITATION for offerors and related documents numbered and dated):

FACILITY

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period

SOLICITATION, OFFER AND AWARD

X

(X) SEC. DESCRIPTION (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

EMAIL:TEL: (Signature of Contracting Officer)

CODE CODE

B. TELEPHONE (Include area code) C. E-MAIL ADDRESS

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( ) (4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

PART IV - REPRESENTATIONS AND INSTRUCTIONS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

108 - 131

PART II - CONTRACT CLAUSES

CONTRACTING DIVISION

USACE - ST PAUL

332 MINNESOTA STREET

SUITE E1500

SAINT PAUL MN 55101-1323

651-290-5414

FAX:

TEL:

FAX:

TEL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

6. REQUISITION/PURCHASE NO.5. DATE ISSUED

02 Nov 2022

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

[ X ]

3. SOLICITATION NO.

W912ES22R0011

Section A - Solicitation/Contract Form

NOTES TO OFFERORS

This is a competitive 100% set-aside for 8(a) firms.

** SITE VISIT: An organized site visit has been scheduled for:

November 17, 2022 at 9:00am central

Participants will meet at:

2171 S 8th Avenue Conference Room A Fort McCoy, WI 54656

** Participants should complete and send in the MCC Form 451 and 452 at least a few business days prior to the site visit in order to allow enough time for a background check before entering Fort McCoy.

Completed forms shall be sent via email to justin.h.rose@usace.army.mil or by mail / courier / hand delivered to the following:

U.S. Army Corps of Engineers Attn: Contracting Division 1st National Bank Building 332 Minnesota Street, Suite E1500 St. Paul, MN 55101-1323

The Offeror shall submit their proposal via e-mail to justin.h.rose@usace.army.mil or by mail / courier / hand delivered to:

U.S. Army Corps of Engineers Attn: Contracting Division 1st National Bank Building 332 Minnesota Street, Suite E1500 St. Paul, MN 55101-1323

Proposals shall have a “wet” signature or a verifiable digital signature on the GGG form and fort mccoy facility maintenance services w912es22R0011 written on the outer packaging.

All pricing shall be in whole penny amonts.

All extensions of the unit prices shown will be subject to verification by the Government. In case of a discrepancy between the unit price and the extension, the unit price will govern.

Contractors may use the “Blank Price Schedule” spreadsheet to input unit pricing and utilize as part of their price proposal.

Unbalanced Proposals: The Government may reject as non-responsive any proposal that is materially unbalanced between contract line item numbers or sub-items on the pricing schedule. A proposal is materially unbalanced when it is based on prices that are significantly less than cost for some work and significantly more than cost for other work. A materially unbalanced proposal may be rejected if the Contracting Officer has a reasonable doubt as to whether the proposal will result in the lowest overall cost to the Government even though it may be the low evaluated proposal. Additionally, a proposal that is unbalanced so as to be tantamount to an advance payment will be rejected as non-responsive even if acceptance of the proposal would result in the lowest overall cost to the Government.

NOTE: Attachments 5 and 17 were not necessary and removed from list of attachments.

Offerors shall be registered in SAM (System for Award Management), www.sam.gov

Vendor should note there is a Collective Bargaining Agreement (CBA) in place from a predecessor contract, see wage rates and review FAR 52.222-41(f). Construction wage rates (Davis-Bacon Act) may apply to construction work under Request for Proposal (RFP) line items (X005), individual wage rates will be sent with each RFP as necessary.

Section B - Supplies or Services and Prices

CLINS

Price Schedule

DPW Fort McCoy, WI Facility Maintenance and Repair Services

BASE

PERIOD

CLIN SHORT DESCRIPTION QUANTITY UNIT UNIT PRICE AMOUNT

0001 PROJECT MANAGEMENT 11.0 MONTH $

0002 Emergency Service Orders

0002AA CARPENTRY 112 EA $

0002AB PLUMBING 611 EA $

0002AC HVAC 676 EA $

0002AD ELECTRIC 777 EA $

0002AE FULL ACTIVATION EMERGENCY 10 EA $

0002AF ACTIVATE HVAC ONLY 10 EA $

0002AG ACTIVATE WATER ONLY 10 EA $

0002AH LOCATES 83 EA $

0002AI APPLIANCES 67 EA $

0003 Urgent Service Orders

0003AA CARPENTRY 692 EA $

0003AB PLUMBING 941 EA $

0003AC HVAC 545 EA $

0003AD ELECTRIC 942 EA $

0003AE DEACTIVATE HVAC ONLY 10 EA $

0003AF DEACTIVATE WATER ONLY 10 EA $

0003AG ACTIVATE HVAC ONLY 10 EA $

0003AH ACTIVATE WATER ONLY 10 EA $

0003AI LOCATES 619 EA $

0003AJ APPLIANCES 186 EA $

0004 Routine Service Orders

0004AA CARPENTRY 1482 EA $

0004AB PLUMBING 663 EA $

0004AC HVAC 486 EA $

0004AD ELECTRIC 1817 EA $

0004AE FULL ACTIVATION NON EMERGENCY 299 EA $

0004AF FULL DEACTIVATIONS 317 EA $

0005 RFP Service Orders 1 JOB $ 200,000.00 $ 200,000.00

0006 Preventive Maintenance 11 MONTH $

0007 Materials Cost Reimbursible 1 JOB $ 750,000.00 $ 750,000.00

0008 Bonds (Other than Construction) 1 JOB $

0009 Phase-In 2 WEEKS $

Total Base Period $

OPTION PERIOD 1

CLIN SHORT DESCRIPTION QUANTITY UNIT UNIT PRICE AMOUNT

1001 PROJECT MANAGEMENT 12.0 MONTH $

1002 Emergency Service Orders

1002AA CARPENTRY 112 EA $

1002AB PLUMBING 611 EA $

1002AC HVAC 676 EA $

1002AD ELECTRIC 777 EA $

1002AE FULL ACTIVATION EMERGENCY 10 EA $

1002AF ACTIVATE HVAC ONLY 10 EA $

1002AG ACTIVATE WATER ONLY 10 EA $

1002AH LOCATES 83 EA $

1002AI APPLIANCES 67 EA $

1003 Urgent Service Orders

1003AA CARPENTRY 692 EA $

1003AB PLUMBING 941 EA $

1003AC HVAC 545 EA $

1003AD ELECTRIC 942 EA $

1003AE DEACTIVATE HVAC ONLY 10 EA $

1003AF DEACTIVATE WATER ONLY 10 EA $

1004AG ACTIVATE HVAC ONLY 10 EA $

1004AH ACTIVATE WATER ONLY 10 EA $

1003AI LOCATES 619 EA $

1003AJ APPLIANCES 186 EA $

1004 Routine Service Orders

1004AA CARPENTRY 1482 EA $

1004AB PLUMBING 663 EA $

1004AC HVAC 486 EA $

1004AD ELECTRIC 1817 EA $

1004AE FULL ACTIVATION NON EMERGENCY 299 EA $

1004AF FULL DEACTIVATIONS 317 EA $

1005 RFP Service Orders 1 JOB $ 200,000.00 $ 200,000.00

1006 Preventive Maintenance 12 MONTH $

1007 Materials Cost Reimbursible 1 JOB $ 750,000.00 $ 750,000.00

1008 Bonds (Other than Construction) 1 JOB $

Option 1 Total

OPTION PERIOD 2

CLIN SHORT DESCRIPTION QUANTITY UNIT UNIT PRICE AMOUNT

2001 PROJECT MANAGEMENT 12.0 MONTH $

2002 Emergency Service Orders

2002AA CARPENTRY 112 EA $

2002AB PLUMBING 611 EA $

2002AC HVAC 676 EA $

2002AD ELECTRIC 777 EA $

2002AE FULL ACTIVATION EMERGENCY 10 EA $

2002AF ACTIVATE HVAC ONLY 10 EA $

2002AG ACTIVATE WATER ONLY 10 EA $

2002AH LOCATES 83 EA $

2002AI APPLIANCES 67 EA $

2003 Urgent Service Orders

2003AA CARPENTRY 692 EA $

2003AB PLUMBING 941 EA $

2003AC HVAC 545 EA $

2003AD ELECTRIC 942 EA $

2003AE DEACTIVATE HVAC ONLY 10 EA $

2003AF DEACTIVATE WATER ONLY 10 EA $

2004AG ACTIVATE HVAC ONLY 10 EA $

2004AH ACTIVATE WATER ONLY 10 EA $

2003AI LOCATES 619 EA $

2003AJ APPLIANCES 186 EA $

2004 Routine Service Orders

2004AA CARPENTRY 1482 EA $

2004AB PLUMBING 663 EA $

2004AC HVAC 486 EA $

2004AD ELECTRIC 1817 EA $

2004AE FULL ACTIVATION NON EMERGENCY 299 EA $

2004AF FULL DEACTIVATIONS 317 EA $

2005 RFP Service Orders 1 JOB $ 200,000.00 $ 200,000.00

2006 Preventive Maintenance 12 MONTH $

2007 Materials Cost Reimbursible 1 JOB $ 750,000.00 $ 750,000.00

2008 Bonds (Other than Construction) 1 JOB $

Option 2 Total

OPTION PERIOD 3

CLIN SHORT DESCRIPTION QUANTITY UNIT UNIT PRICE AMOUNT

3001 PROJECT MANAGEMENT 12.0 MONTH $

3002 Emergency Service Orders

3002AA CARPENTRY 112 EA $

3002AB PLUMBING 611 EA $

3002AC HVAC 676 EA $

3002AD ELECTRIC 777 EA $

3002AE FULL ACTIVATION EMERGENCY 10 EA $

3002AF ACTIVATE HVAC ONLY 10 EA $

3002AG ACTIVATE WATER ONLY 10 EA $

3002AH LOCATES 83 EA $

3002AI APPLIANCES 67 EA $

3003 Urgent Service Orders

3003AA CARPENTRY 692 EA $

3003AB PLUMBING 941 EA $

3003AC HVAC 545 EA $

3003AD ELECTRIC 942 EA $

3003AE DEACTIVATE HVAC ONLY 10 EA $

3003AF DEACTIVATE WATER ONLY 10 EA $

3004AG ACTIVATE HVAC ONLY 10 EA $

3004AH ACTIVATE WATER ONLY 10 EA $

3003AI LOCATES 619 EA $

3003AJ APPLIANCES 186 EA $

3004 Routine Service Orders

3004AA CARPENTRY 1482 EA $

3004AB PLUMBING 663 EA $

3004AC HVAC 486 EA $

3004AD ELECTRIC 1817 EA $

3004AE FULL ACTIVATION NON EMERGENCY 299 EA $

3004AF FULL DEACTIVATIONS 317 EA $

3005 RFP Service Orders 1 JOB $ 200,000.00 $ 200,000.00

3006 Preventive Maintenance 12 MONTH $

3007 Materials Cost Reimbursible 1 JOB $ 750,000.00 $ 750,000.00

3008 Bonds (Other than Construction) 1 JOB $

Option 3 Total

OPTION PERIOD 4

CLIN SHORT DESCRIPTION QUANTITY UNIT UNIT PRICE AMOUNT

4001 PROJECT MANAGEMENT 12.0 MONTH $

4002 Emergency Service Orders

4002AA CARPENTRY 112 EA $

4002AB PLUMBING 611 EA $

4002AC HVAC 676 EA $

4002AD ELECTRIC 777 EA $

4002AE FULL ACTIVATION EMERGENCY 10 EA $

4002AF ACTIVATE HVAC ONLY 10 EA $

4002AG ACTIVATE WATER ONLY 10 EA $

4002AH LOCATES 83 EA $

4002AI APPLIANCES 67 EA $

4003 Urgent Service Orders

4003AA CARPENTRY 692 EA $

4003AB PLUMBING 941 EA $

4003AC HVAC 545 EA $

4003AD ELECTRIC 942 EA $

4003AE DEACTIVATE HVAC ONLY 10 EA $

4003AF DEACTIVATE WATER ONLY 10 EA $

4004AG ACTIVATE HVAC ONLY 10 EA $

4004AH ACTIVATE WATER ONLY 10 EA $

4003AI LOCATES 619 EA $

4003AJ APPLIANCES 186 EA $

4004 Routine Service Orders

4004AA CARPENTRY 1482 EA $

4004AB PLUMBING 663 EA $

4004AC HVAC 486 EA $

4004AD ELECTRIC 1817 EA $

4004AE FULL ACTIVATION NON EMERGENCY 299 EA $

4004AF FULL DEACTIVATIONS 317 EA $

4005 RFP Service Orders 1 JOB $ 200,000.00 $ 200,000.00

4006 Preventive Maintenance 12 MONTH $

4007 Materials Cost Reimbursible 1 JOB $ 750,000.00 $ 750,000.00

4008 Bonds (Other than Construction) 1 JOB $

Option 4 Total

Total - Base Period $

Total - Option Period 1 $

Total - Option Period 2 $

Total - Option Period 3 $

Total - Option Period 4 $

Total - All Years $

CLIN DESCRIPTIONS

CLIN DESCRIPTIONS

CLIN X001 - Project Management: Includes Project Manager (PM), Alternate Project Manager (APM), Quality Control Manager (QCM), Site Safety and Health Officer (SSHO), and Administrative Support, to perform administrative requirements of the PWS. Includes equipment maintenance, for maintenance of Contractor Furnished Property (CFP). Includes Other Direct Costs (ODC) such as: administrative personnel, travel, insurance, office equipment, employee identification, training, and personal equipment, materials for equipment maintenance and repairs, fuel storage tanks and fuel, contractor furnished equipment & vehicles, purchase, or rental, and the phase out plan (see PWS 2.1.9.1.1.1). The Contractor's proposal shall account for ODC in the Project Management CLIN only. Unit of Measure: Month

CLIN X002 - Emergency Service Orders: An Emergency Service Order issued to perform facility maintenance or repair identified as one of the following job classification: Carpentry, Plumbing, HVAC, Electric, Full Activation, Activate HVAC Only, Activate Water Only, Locates, or Appliances. Response to Emergency Service Orders shall be within 30 minutes and complete no later than 4 hours. Unit of Measure: Each

CLIN X003 - Urgent Service Orders: An Urgent Service Order issued to perform facility maintenance or repair identified as one of the following job classification: Carpentry, Plumbing, HVAC, Electric, Full Activation, Activate HVAC Only, Activate Water Only, Locates, or Appliances. Response to Urgent Service Orders shall be within 2 calendar days and complete within 7 calendar days. Unit of Measure: Each

CLIN X004 - Routine Service Orders: A Routine Service Order issued to perform facility maintenance or repair identified as one of the following job classification: Carpentry, Plumbing, HVAC, Electric, Full Activation Non-Emergency, or Full Deactivation. Response to Routine Service Orders shall be within 20 calendar days or by the date indicated on the service order and complete within 30 calendar days, or by the date required (if provided) outside of the 7 calendar day requirement window of an Urgent Service Order. Unit of Measure: Each

CLIN X005 – Request for Proposal (RFP) Service Orders: The Request for Proposal (RFP) CLIN is a Not-to-Exceed dollar amount. A Service Order to perform facility maintenance and repair service work on elements not covered under other CLINs or for work that are estimated to take more than 32 hours to complete. A RFP SO may consist of major repairs or change of mission requirements where the Government will provide a Scope of Work, drawings, and specifications. Unit of Measure: Job

CLIN X006 - Preventive Maintenance: Schedule and perform preventive maintenance on equipment, buildings and utility systems including, but not limited to: Commercial and residential equipment and appliances, plumbing and electrical systems, HVAC equipment and systems, water heaters, refrigeration systems, generators, waste water treatment plant, airfield systems, scale house, etc. Unit of Measure: Month

CLIN X007 - Materials Cost Reimbursable: The Materials Cost Reimbursable CLIN is a Not-to-Exceed dollar amount. Provide any and all materials not listed in PWS Section 7.4, required for maintenance, repairs, preventive maintenance, and pest management. Materials shall be purchased, stored, inventoried and controlled by the Contractor. Materials will be reimbursed on the Materials Cost Reimbursable CLIN when supported by a purchase order, receiving report, and proof of payment of the supply vendor’s invoice and shall be identified and associated with a SO. No overhead, general and administrative (G&A) expense, profit, or sales tax will be paid in support of the Materials Cost Reimbursable CLIN. Unit of Measure: Job

CLIN X008 – Bonds Other than Construction: Bonds Other than Construction shall be requested upon award of the contract. Phyiscal bonds shall be sent to the Contracting Office within 10 calendar days of award. See FAR Clause 52.228-16. Unit of Measure: Job

CLIN 0009 - Phase In: Phase-in period of two weeks. During the phase-in period, the Contractor shall become familiar with performance requirements and gather all equipment in order to commence full performance of services to full performance date. Contractor shall have key personnel on board during the two week phase in period. Unit of Measure: Weeks

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

Performance Work Statement (PWS)

Facility Maintenance and Repair Services

Fort McCoy, WI

Annex A-Overarching

Table of Contents

1.0 INTRODUCTION

1.1 Background

1.1.1 Population

1.1.2. Planned Building, Structures and Facilities

1.1.3. Electricity

1.1.4. Water and Wastewater

1.1.5. Nature Gas and Liquid Propane Gas

1.1.6. Roads and Grounds

1.2. Objectives

1.3 Climatic Conditions

1.4 Facility Access

1.5 Traffic Flow

1.6 Drainage

1.7 Restoration of Landscape Damage

2.0. REQUIREMENTS

2.1 Description of Services

2.1.1 Non-Personal Services

2.1.2 General Information

2.1.3 Place of Performance and Hours or Operation

2.1.4. Federal Holidays

2.1.5. Emergency Services

2.1.6. Contract Administration and Management

2.1.7 Contracting Officers Representative Tracking Tools

2.1.8 Subcontract Management

2.1.9. Contractor Employees

2.1.11 Business Relations

2.1.12. Data Rights

2.1.14 Media Information

2.1.15 Government Performance of Service

2.1.16. Payments

2.2 Work Management and Control

2.2.1 Work Reception Center (WRC)

2.2.2 Service Orders (SO)

2.2.3. Scheduling Coordination, Tracing and Reporting

2.2.4 Close-outs and completed work

2.2.5 Work Clearance

2.2.6 General Fund Enterprise Business Systems (GFEBS)

2.3 As-Builts and Geospatial Information Systems (GIS)

2.3.1 Main As-Builts

2.3.2 Real Property Records Updates

2.3.3 GIS Support Services

2.4 Network Access

2.4.1 Access to Government Information Systems

2.5 Historic Property or Archaeological Site

2.6 Repair and Replacement

2.7 Salvage

2.8 Security

2.8.1 Access and General Protection/Security Policy and Procedures

2.8.2 Access to Secured Areas

2.8.3 Physical Security

2.9 Administrative Office Areas

2.10 Motor Vehicle Operators

2.11 Contractor Vehicle Registration

2.12 Parking

2.13 Staging Areas/Contractors Space

2.14 Key Control

2.14.1 Keys

2.14.2 Lock Combinations

2.15 Security Training

2.15.1 Antiterrorism (AT) Level 1 Awareness Training

2.15.2 Operations Security (OPSED) Training

2.15.3 iWATCH Training

2.15.4 Threat Awareness and Reporting Program (TARP) Training

2.16 Safety

2.16.1 Safety Plan

2.16.2 Occupational Safety and Health

2.17 Training, Physical Requirements or other Expertise Required

2.17.2 Certifications, Licensure and Special Qualifications

2.17.3 New Equipment Training

2.18 Environmental Requirements

2.18.1 Green Procurement

2.18.2 Environmental Compliance

2.18.3 Spill Response Plan

2.18.4 Enterprise Environmental, Safety and Occupational Health-Management Information (EESOH-MIS)

2.19 Contingency Plans

2.19.1 General

2.19.2 Mobilization Contingency Plan

2.19.3 Disaster Contingency Plan

2.19.4 Dispute Contingency Plan

2.19.5 Plan Updates

2.20 Project/Other Support

2.20.1 Self Help Materials

2.20.2 Engineer Troop Training (Job Shadowing)

3.0 PERFORMANCE REQUIRMENTS AND STANDARDS

3.1 High Level Objectives (HLO)

3.1.1 Quality Assurance

3.1.2 Quality Control Plan (QCP)

3.1.3 Performance Task Requirements Standards and Acceptable Quality Levels (AQLs)

3.2 Transition (Phase In/Phase Out)

3.3 3.4 4.0 4.1 5.0 6.0 7.0 7.1 7.1.2 7.2 7.2.1 7.3 7.3.1 7.3.2 7.3.3 7.4 7.4.1 7.4.2 7.4.3 7.4.4 7.4.5 7.4.6 7.5 7.5.1 7.5.2 7.5.3 7.5.4 7.5.5 7.5.6 7.5.7 7.5.8 7.5.9

Service Contract Reporting (SCR) Performance

PERFORMANCE REQUIRMENTS SUMMARY (PRC) MATRIX

Performance Requirement Summary Description

COMMON LEVELS OF SERVICE (CLS)

DELIVERABLES

RELATED DOCUMENTS

Definitions Acronyms Applicable Directives and Publications References Attachments, Technical Exhibits (TE) and Technical Library (TL) Technical Exhibits Technical Library Attachments Government Furnished Property, Items, and Services Services Facilities Available Equipment Automation Equipment GFP Joint Inventory Utilities Contractor-Furnished Material (CFM)/Property (CFP)/Equipment (CFE) Contractor Furnished Vehicles and Equipment Identification Fuels and Lubricants Contractor Furnished Automated Data Processing and Cellular Phone Equipment Contractor Furnished Materials Warranty Administrative Supplies Removal of Contractor Property Personal Safety Equipment

7.5.10 Telephone, Fax Machine, Copiers and Reproduction Services

7.5.11 Housekeeping

7.5.12 Contractor Facilities

8.0 . Attachments

1.0 Introduction. This is a non-personal services contract to provide Facility Maintenance (FM) and Repair Services at Fort McCoy, Wisconsin. The Government will not exercise any supervision or control over the contract service providers performing the services herein. The Contractor shall perform to the standards specified in this Performance Work Statement (PWS). Contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. The Contractor shall provide non-personal services, to include all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and services necessary to perform services in accordance with (IAW) the terms and conditions of the contract and consistently with the established standards in this PWS and contract. The Contractor shall comply with all applicable Federal, regional, State, and local laws, codes, regulations, directives, industry, and commercial standards.

1.1 Background. Fort McCoy is located in Monroe County, Wisconsin in the Coulee Region of West Central Wisconsin. It is located along Hwy 21 between the cities of Tomah and Sparta. The associated worksite includes:

Fort McCoy Installation Cantonment Area (North Post) Fort McCoy Family Housing Area (South Post) Fort McCoy’s Airfield (South Post) North Post Range and Training Areas (North Post) South Post Range and Training Areas (South Post)

Fort McCoy’s primary mission is to underpin readiness of the Force by serving as a training center, and when called upon, is a support site for power projection missions. Attachment 2 contains detailed Fort McCoy Base data.

1.1.1 Population. Fort McCoy consists of approximately 60,000 acres and over 1400 buildings. The Population consists of over 3,000 permanent military, Government civilian, and contractor personnel, as well as up to an additional 15,000 transient troop personnel on a given training exercise. The Contractor shall support the Directorate of Public Works (DPW) in performing Real Property Maintenance Activity (RPMA) services on current and future facilities, structures, and grounds on the installation as part of this contract.

1.1.2 Planned Buildings, Structures, and Facilities. Fort McCoy’s buildings, structures, and facilities inventory will be changing throughout the term of the contract.

1.1.3 Electricity. The primary electrical distribution system on Fort McCoy is privatized, owned and operated by Xcel Energy. Auxiliary generators and Uninterruptible Power Supplies (UPS) are used for backup power sources for various critical functions, and are Government owned and operated.

1.1.4 Water and Wastewater. The water storage and distribution system and wastewater collection systems on Fort McCoy are Government owned and operated. There are two separate municipal water distribution systems and one wastewater collection system servicing the majority of Fort McCoy. Local systems serve areas not serviced by the main domestic water and wastewater systems.

1.1.5 Natural Gas and Liquid Propane Gas. Natural Gas lines are currently owned and operated by Xcel Energy.

Liquid Propane (LP) gas is supplied by contract, to those facilities serviced. Xcel Energy and the LP gas contractor are responsible for their systems to the meter or regulator.

1.1.6 Roads and Grounds. Ground improvements, including all access transportation facilities, roads and other paved areas, such as sidewalks and vehicular parking areas, non-paved areas such as trails and gravel storage areas are maintained year round. There are approximately 180 miles of paved roads; approximately 250 miles of unpaved roads; 100 miles of tank trails; 8 miles of railroad track with 9 loading ramps; 10 vehicle bridges; 1 paved airfield, E- W Runway 4,700 LF and N-S Runway of 4,200 LF with supporting aprons and taxiways; 1 Gravel Air Assault Strip, 6,350 LF and taxiway; 78,000 SY of Sidewalks; and both paved and gravel equipment storage lots. There are approximately 2,960,000 square yards (SY) of combined paved roadway/lot areas and approximately 3,510,000 SY of combined gravel surfaced roadway/lot areas at Fort McCoy. There are approximately 2,600 acres of grounds that are maintained with grass cutting operations throughout the growing season with various levels of maintenance.

1.2. Objectives. The Contractor shall ensure all work accomplished in the performance of this PWS meets all maintenance and repair, standards consistent with the original equipment manufacturer’s recommendations, and all applicable Federal, State, and local laws, regulations, and directives to include, but not limited to, the publications in Section 7, Related Documents.The Contractor shall compile historical data, prepare required reports, and submit all information as specified by the Deliverables presented in the contract. The Contractor shall ensure all work in support of mission requirements tendered to the Government for acceptance conform to the measurable performance standards of quality, timeliness, and quantity specified in the PWS of this contract. Without additional expense to the Government, the Contractor shall obtain/ensure subcontractors obtain all licenses and permits required to perform this work under this contract.

The intent is to establish work requirements that are performance-based and results-oriented. The PWS is written to define “what” is required and leaves it to the Contractor the decision of “how to perform the work”. This approach is intended to allow the Contractor to determine the best and most cost effective ways to fulfill Facility Maintenance and Repair Services and their component needs, emphasizing innovation and commercial best practices. The nature of the work requires the Contractor to use flexible employment and scheduling techniques, to minimize cost and maximize performance outcomes, to adapt to varying workload requirements. This will require work outside normal duty hours including 24-hour operations and shift work to meet mission requirements and the unscheduled and/or emergency work. The Contractor may be required to coordinate with installation garrison and non-garrison (e.g.

tenant activities), or other DPW contractors to accomplish service projects.

1.3. Climatic Conditions. Fort McCoy is in Monroe County, WI which is in the Upper Mississippi River Valley of the Midwest with relatively hilly terrain and bluffs. The area experiences a temperate climate with both warm and cold season extremes.

Winter months can bring occasional heavy snows, intermittent freezing precipitation or ice, and prolonged periods of cloudiness. While true blizzards are rare, winter storms impact the area on average about 3 to 4 times per season.

Occasional arctic outbreaks bring extreme cold and dangerous wind chills.

Temperatures between river valleys and surrounding ridges can vary greatly. Typically high temperatures on ridges are 3° to 5°F colder than valleys. This can lead to slightly more average snowfall on ridge tops and occasionally a difference in winter precipitation types from ridge to valley. Temperatures in lowlands, or bogs, are often 10 to 15 degrees colder at night and can even freeze in summer.

Thunderstorms occur on average 30 to 50 times a year, mainly in the spring and summer months. The strongest storms can produce associated severe weather like tornadoes, large hail, or damaging wind. Heat and high humidity is occasionally observed in June, July, or August.

The autumn season usually has the quietest weather. Valley fog is most common in the late summer and early fall months. On calm nights, colder air settles into valleys leading to colder low temperatures compared to ridge top locations.

Below are basic climatology figures for the Monroe County area. Data is valid for Ft McCoy, WI based on a 30-year period (1981-2010).

Month Normal

Maximum Temperature

Normal Minimum

Temperature

Average Temperature Precipitation Snowfall

JAN 25.8 6.1 15.9 0.61” 10.4”

FEB 31.6 11.1 21.3 0.80” 7.6”

MAR 43.2 22.7 32.9 1.57” 5.8”

APR 57.9 34.5 46.2 3.32” 1.9”

MAY 69.4 45.5 57.4 4.32” 0.0”

JUN 79.0 55.6 67.3 4.69” 0.0”

JUL 83.1 60.1 71.6 4.43” 0.0”

AUG 81.1 58.1 69.6 4.41” 0.0”

SEP 72.8 48.8 60.8 3.87” 0.0”

OCT 59.9 36.5 48.3 2.30” 0.2”

NOV 44.0 25.7 34.8 2.21” 3.4”

DEC 29.7 11.2 20.5 1.03” 9.7”

Year 56.3 34.9 45.6 32.86” 40.1”

1.4 Facility Access. The Contractor shall ensure access to all fire detection and suppression systems in case of emergencies or for other Fire Department purposes. The Contractor shall inform the Contracting Officer’s Representative (COR), prior to outages that will impact the function of the system, special problems, or circumstances, which require Fire Department inspection. The Fire Department will reset alarm systems to operational status.

1.5 Traffic Flow. The Contractor shall maintain the free flow of traffic during maintenance and repairs. The Contractor shall notify the COR, in writing, a minimum of fourteen (14) calendar days in advance of any scheduled closure of streets. Emergency road closures shall be coordinated with the COR. The Contractor shall provide road closure and detour signage as required to perform maintenance and repair activities if traffic cannot be maintained to free flow during surfaced area maintenance.

1.6 Drainage. Maintenance and repair work performed under this contract shall not impede drainage.

1.7 Restoration of Landscape Damage. Trees, turf, or other landscape features damaged by the Contractor’s operations shall be restored at no additional cost to the Government. The Contracting Officer will decide the method of restoration for trees or whether damaged trees will be removed.

2.0 Requirements.

2.1 Description of Services. See Section 5.0 for the specific Common Level of Support (CLS) or Functional Area (FA).

2.1.1 Non-Personal Services. The personnel rendering the services are not subject; either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. Non-personal service contracts are authorized by the Government in accordance with (IAW) Federal Acquisition Regulation (FAR) Subpart 37.104, under general contracting authority, and do not require specific statutory authorization.

2.1.2 General Information.

2.1.2.1 Type of Contract. The Government will award a Firm Fixed Price Services Contract. The quantity shown per Contractor Line Item Number (CLIN) is an estimate that is not to be exceeded without prior approval in the form of a contract modification from the Contracting Officer. The Service Order (SO) quantity shown per CLIN is not guaranteed; and any unused quantities may be removed by contract modification at the end of the date range covered by the CLIN. The Government pays only for the actual quantities ordered and received. This contract is subject to Incremental Funding in accordance with contract clause 252.232-7007. The Contractor shall not provide services exceeding the funded value of the CLINs.

2.1.2.2 Period of Performance (PoP). The PoP consists of a two-week phase-in and an eleven-month base period, 4 one-year option periods, and a potential six-month option to extend services.

2.1.2.3 Transition (Phase In). The Contractor shall prepare and submit a Phase In Plan to be implemented by the Contractor to include IT/Network accounts and access with the appropriate Government organizations to the Contracting Officer (KO) and COR within fourteen (14) calendar days after contract award.

2.1.2.3.1 Workforce. The Contractor shall commence all operations required by the contract as of the first day of the contract period. Therefore, on the initial day of performance, the Contractor shall provide a work force which is fully qualified and capable of performing all work required under this contract. During the thirty (30) calendar day period immediately prior to the end of the contract (if the Contractor is not awarded the subsequent contract for this service), the Contractor shall permit the successor contractor (and the successor contractor's employees) to observe and become familiar with any and all operations under the contract. The Contractor shall not defer any needed repairs or maintenance for the purpose of transferring responsibility to the successor contractor. The Contractor shall fully cooperate with the successor contractor and the Government so as not to interfere with their work or duties.

2.1.3 Place of Performance and Hours of Operation.

2.1.3.1 Place of Performance. The work to be performed under this contract is Fort McCoy, WI.

2.1.3.2 Hours of Operation. Unless otherwise specified, the Government’s regular (normal) duty hours shall be 0700 to 1630, Monday through Friday. However, the Contractor is cautioned that operating hours may be different for each function and will vary during the period of performance to meet mission requirements. The Contractor shall provide fully qualified personnel to perform services and respond to emergencies as dictated by mission requirements as outlined in the Performance Work Statement. Support may require services 24-hours, 365 days per year. The Contractor is expected to provide an innovative approach to allow the maximum flexible work hours for any work required. The Contractor shall provide the COR and Work Reception Center (WRC) with emergency telephone numbers for those individuals determined by the Contractor to be notified after normal duty hours within 30 days after the contract award. When emergency Point of Contact (POC) changes occur, the Contractor shall update the roster and provide it to the KO, COR, and the WRC within one (1) business day.

2.1.3.3 Compensation for Other than Normal Duty Hour Work. Periodically, requirements including emergencies support, supporting mobilization/demobilization, and seasonal requirements may require work to be accomplished at times other than normal duty hours. The Contractor shall use flexible work scheduling techniques to accomplish the after-hours support required to successfully perform the contract function. Should the Contractor decide to use overtime or shift premiums to complete the requirements under this contract in lieu of flexible work scheduling techniques, those costs shall be identified in the Contractor’s price proposal and included as part of the unit price for each Sub-element and corresponding contract line item number (CLIN).

2.1.3.4 Outside Normal Hours. The Contractor shall provide 24 hour personnel support as required, including weekends and holidays, to support the Directorate of Public Works (DPW) mission (Reference Annex A, section

2.2.2.1.1 Emergency Service Order) . The Project Manager (PM) shall be available after normal hours to serve as the central point of contact for Contractor operations.

2.1.3.5 Installation Closures. When an unforeseen installation closure occurs on a regularly scheduled day of work, the Contractor shall:

a. Reschedule the work to be performed the following day unless the following day is a Saturday, Sunday, a legal public holiday, and when routine work is not scheduled for that day; or

b. Reschedule the work on any day mutually satisfactory.

2.1.3.6 Inclement Weather Delay. If the Contractor determines unsafe weather conditions for continued operations, then the Contractor shall notify the COR telephonically and follow-up with an email, if inclement weather suspends operations within two (2) hours. The Contractor shall resume operations with COR approval.

2.1.4. Federal Holidays. The Contractor’s performance shall not be required on the Federal public holidays listed below, except in emergency situations. Holidays occurring on weekends will be observed as directed by the Federal calendar (5 U.S.C. 6103).New Year’s Day 1 January (see note)

Martin Luther King Jr. Day 3rd Monday in January Presidents Day 3rd Monday in February Memorial Day Last Monday in May Juneteenth 19 June (see note) Independence Day 4 July (see note) Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veterans Day 11 November (see note) Thanksgiving Day 4th Thursday in November Christmas Day 25 December (see note)

NOTE: If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed. If a holiday falls on a regular business day, routine services shall be rescheduled to ensure mission requirements are met.

Executive Orders authorizing Government military and civilian time off DO NOT apply to Private Sector operations.

The Contractor shall determine appropriate staffing levels to ensure services are provided in accordance with the PWS.

2.1.5. Emergency Services.

2.1.5.1 Emergency Medical Treatment. The Contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor shall notify the KO and COR immediately, not later than thirty (30) minutes of the incident. However, the Government will provide, on an emergency basis, medical services for injuries incurred while an employee is performing under the contract. The Contractor shall reimburse the Government for emergency medical services provided, upon receipt of invoice from the medical entity.

Reimbursement shall be made to the U.S. Government.

2.1.5.2 The Contractor shall be responsible for the emergency medical treatment services for Contractor personnel.

However, the Government will provide, on an emergency basis medical services for injuries incurred while an employee is performing under the contract. The Contractor shall reimburse the Government for emergency medical services provided, upon receipt of invoice from the medical entity.

2.1.5.3 Accident Reporting. The Contractor shall comply with Operational Safety and Health Administration (OSHA) for record keeping and reporting of all accidents resulting in death, injury, occupational disease, or adverse environmental impact. The Contractor shall notify the KO or COR immediately, not later than thirty (30) minutes of the accident for each such occurrence. The Contractor shall report contract employees’ accidents and injuries to the Contractor’s PM or Assistant Project Manager (APM), the KO, the COR, and the Fort McCoy Installation Safety Office in accordance with Fort McCoy Regulation 385-10. A completed typed original plus one (1) copy of ENG FORM 3394 United States Army Corps of Engineers Accident Investigation Report shall be delivered to the KO and COR within three (3) business days of occurrence, whenever an accident involving personal injury or government owned vehicles occurs.

2.1.5.3.1 Traffic Accident. If the Contractor is involved in a traffic accident, on Government property, the Contractor shall notify the Directorate of Emergency Services (DES) immediately, and provide the KO, COR and Installation Safety Office, a verbal report within four (4) hours and a complete written report of each occurrence within three (3) business days of each occurrence. The Contractor is responsible for all tickets, fees, and other costs associated with traffic violations or accidents that are incurred by the Contractor. DES contact numbers: Ambulance/Fire/Police Emergencies, 911; Law Enforcement Non-Emergency, 608-388-2266.

2.1.6 Contract Administration and Management.

2.1.6.1 Post Award Conference/Periodic Progress Meetings. The Contractor shall attend the post award conference convened by the contracting activity or contract administration office IAW FAR Subpart 42.5. The KO, COR, and other Government personnel may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Government will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. Written minutes of meetings will be recorded by the KO and signed by both the Program Manager and the KO. The written minutes will be distributed within five (5) workdays after the meeting. If the Contractor does not concur with any portion of the minutes, recorded by the Government, the non-concurrence shall be provided in writing to the KO within two (2) calendar days following receipt of the minutes. The Contractor shall be required to send appropriate representative(s) to training meetings for the purpose of acquiring knowledge of new automated systems. These meetings shall be at no additional cost to the Government. Notwithstanding the Contractor’s responsibility for total management during the performance of this contract, the administration of the contract requires maximum coordination and cooperation between the Government and the Contractor.

2.1.6.2 Roles and Respective Authority. The following provides the roles and their respective authority during the performance of the contract:

2.1.6.2.1 Director, Directorate of Public Works (DPW). The DPW acts as the Garrison Commander's (GC) principal staff officer for all matters pertaining to facilities engineering and RPMA services required under the contract. The Director plans, programs, prioritizes, and coordinates all facilities engineering and RPMA services required under the contract.

2.1.6.2.2 Operations and Maintenance (O&M) Division. The Operations and Maintenance Division consists of the CORs and in coordination with other DPW Divisions direct, supervise, and coordinate facilities engineering activities related to all RPMA services required under the contract.

2.1.6.2.3 Business and Operations Integration Division (BOID). The BOID Division provides support to all internal Public Works customers in the areas of Information Technology, Administration, Budget, Training, Security, and Process Measurement and Improvement in relation to the DPW.

2.1.6.2.4 Contracting Officer (KO). The KO is the only person authorized to direct changes in any of the requirements under this contract, and, notwithstanding any provisions contained elsewhere in this contract, said authority remains solely with the KO. In the event the Contractor makes any change at the direction of any person other than the KO, the change shall be considered to have been made without authority and solely at the risk of the Contractor. All contract administration will be effected by the KO. Communications pertaining to contractual administrative matters shall be addressed to the KO. No changes in or deviation from the terms and conditions shall be affected, without a written modification to the contract, executed by the KO authorizing such changes. The KO will approve all submittals and plans required in this PWS.

2.1.6.2.5 Contracting Officer’s Representative (COR). The KO will appoint a COR during the performance of this contract. Additional Government personnel may be assigned to assist in contract oversight IAW AR 70-13, Management and Oversight of Service Acquisitions. Other surveillance personnel may be designated as COR, Alternate Contracting Officer’s Representative (ACOR), and shall be trained and appointed IAW DoDI 5000.72, DoD Standard for Contracting Officer’s Representative (COR) Certification and DFARS 201.602-2. The ACOR will serve as on-site representatives of the COR in performance of actual contract surveillance, if they meet all COR training, experience requirements, and are appointed by the KO as an ACOR. The COR/ACOR will provide assistance in identification and resolution of problems, conflicts in priority, subtask requirement definitions, and other operations type problems. The COR/ACOR will perform IAW the responsibilities and duties identified in the appointment letter.

2.1.6.2.5.1 COR Authority. A letter of designation will be issued to the COR by the KO. A copy of the letter will be sent to the Contractor. The letter of designation states the responsibilities and limitations of the COR, especially with regard to changes in cost, price estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions with regard to cost, quantity, or schedule of the resulting order.

2.1.6.2.5.2 COR Functions. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance;

maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements; monitor, document, and report Contractor's performance and notify both the KO and Contractor of any deficiencies; coordinate availability of Government-Furnished Property, and coordinate site entry of Contractor personnel.

2.1.6.2.5.3. The Contractor shall not in any way represent the United States (U.S.) Government, or that it has the authority to contract or procure supplies for the account of the United States of America (USA).

2.1.7 The Contracting Officer Representative Tracking Tools (SPM/JAM) (https://cac.piee.eb.mil/-JAM) shall be used for nomination, tracking, documentation, and management of CORs IAW DoDI 5000.72, DFARS 201.602-2 and PGI 201.602-2.

2.1.8 Subcontract Management. The awarded Contractor is solely responsible for any subcontracted worked performed.

2.1.9 Contractor Employees.

2.1.9.1 Key Personnel. The following personnel are considered key personnel by the Government and shall be on-site during the performance of the contract: Project Manager (PM), Alternate Project Manager (APM), Quality Control Manager (QCM), and Site Safety and Health Officer (SSHO). A person assigned to a key position shall only perform the duties of that position and not assume duties of other key positions, with the exception: the QCM and SSHO may be the same person if addressed as such in the individual supporting PWS annexes. Individuals proposed for any key personnel position shall be the only personnel for consideration by the Government. Failure to provide any / all key personnel as proposed may be grounds for an unacceptable rating or termination if after award.

2.1.9.1.1 Project Manager (PM) and Alternate Project Manager (APM). The Contractor shall provide a Project Manager and an Alternate Project Manager who is responsible for the performance of the work. The PM and APM shall have full authority to act for the Contractor on all contract matters relating to daily operation of the contract. The PM or APM shall actively manage and be available on site between 7:30 am and 4 pm Monday through Friday except Federal holidays or when the Government facility is closed for administrative reasons. The PM and APM shall have a minimum of three (3) years documented satisfactory experience and performance managing relevant to base support management, facility maintenance projects, or a contract similar in scope to the requirements of this contract such as the ability to manage and coordinate facility maintenance efforts and must be able to supervise, resolve conflict, and communicate effectively. The name of the PM and APM shall be provided by the Contractor to the COR. The APM shall meet or exceed the same qualifications as the PM. The PM and any individuals designated as key personnel shall be able to understand, speak, read, and write the English language.

2.1.9.1.1.1 A Phase Out Plan shall be submitted six months prior to the end of contract performance to the KO and COR. The plan shall specify a training program and a date for transferring responsibilities for the work and shall be subject to KO approval. The Contractor shall provide sufficient experienced personnel during the phase-out period to ensure that the services are maintained at the required level of proficiency. During the weeks prior to follow on contract full performance start, the Contractor's key personnel shall allow observance of all operations pertinent to the requirements of the PWS, to include office functions, procedures, and operations, repair/maintenance operations, and any other operations as deemed necessary by the Contractor that will enable the follow-on Contractor personnel to become both knowledgeable in, and familiar with, their assigned areas of responsibility.

2.1.9.1.2 Quality Control Manager (QCM), and Site Safety and Health Officer (SSHO). The Contractor shall provide a QCM and SSHO, who perform their functions on this contract independent of conflict of interest supervision from the PM or APM. The QCM shall also be designated in writing to the KO. The QCM shall have a minimum experience of three (3) years in quality control inspection on service or construction projects and possess formal QC training within the past 3 years. The SSHO shall have a minimum of three (3) years’ experience and completed the thirty (30) hour OSHA Construction Safety Class or equivalent, Competent Person Training, and Hazardous Waste Operations and Emergency Responders (HAZWOPER) training within the past three (3) years.

2.1.9.1.3 Successor PM, APM, QCM, and…