Amendment 0002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is: to attach a list of site visit attendees from November 17, 2022; remove WAWF invoice requirements from PWS 7.1.1.139; update PWS 7.3.2 from "shall" to "may"; remove / update Wood Packaging Material position from Deliverables, PWS 2.1.10.3, PWS 2.8.2.2.1, and Annex H 2.6; change the Phase-In Period from December 29, 2022 through January 11, 2023 to January 18, 2023 through January 31, 2023; and change full performance of contract from January 12 to February 1, 2023.

1. CONTRACT ID CODE PAGE OF PAGES

1 81

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 22-Nov-2022

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W912ES22R0011

X 9B. DATED (SEE ITEM 11)

02-Nov-2022

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

23-Nov-2022

CODE

CONTRACTING DIVISION

USACE, ST PAUL

332 MINNESOTA STREET

SUITE E1500

ST PAUL MN 55101-1323

W912ES 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912ES22R0011

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION B - SUPPLIES OR SERVICES AND PRICES

CLIN 0001 is added as follows:

ITEM NO SUPPLIES/SERVICES

Base Award: Facilities Maintenance Serv

SUBCLIN 0001AA is added as follows:

ITEM NO SUPPLIES/SERVICES

0001AA

Incremental Funds 1

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

DELIVERABLES

FORT MCCOY DIRECTORATE OF PUBLIC WORKS (DPW)

FACILITY MAINTENANCE AND REPAIR

DELIVERABLES

E-MAIL NOTIFICATION TO THE COR IS REQUIRED AT COMPLETION FOR ALL

SUBMISSIONS

PWS TITLE -

REQUIREMENTPWS

PARAGRAPH #

FREQUENCY/

DUE DATE

# OF

COPIES

MEDIUM/FORM DISTRIBUTION

Transition (Phase IN/Phase Out ) Implemented by the Contractor to include IT/Network accounts and access with the appropriate Government Organizations.

(Annex A PWS para.

2.1.2.3, 3.2) within 14 calendar days after contract award

2 Electronic Copy

Electronic KO/COR

Transition, Phase Out plan, (Annex A PWS para.

2.1.2.3)

Six months prior to the end of of contract performance.

1 copy Email -Word KO/COR

Hours of Operation (Annex A PWS para. 2.1.3.2)

Within 30 days of contract award and when emergency POC changes occur, the Contractor shall update the roster and provide with one (1) business day.

2 Electronic Copy

MS Word COR/WRC

Inclement Weather Delay (Annex A PWS para 2.1.3.6) within thow (2) hours of delay

1 telephonic/1 email through text/phone and follow-up with email

COR

Key Personnel (Annex A PWS para. 2.1.9.1.3, 2.1.10.4) submitted with contractor's proposal and NLT 14 calendar days upon notification of the replacement

2 MS Word KO/COR

Personnel Roster, Organizational Chart, and Strength Report, PWS para.

2.1.9.2

2 business days prior to contract full performance date and updates by the 5th of each month or as needed.

2 copies PDF KO/COR

Common Access Card (CAC) (Annex A PWS para.

2.1.10.3)

Upon Award of Contract

3 copies KO/COR/Trusted Agent

Common Access Card (CAC) (PWS para. 2.1.10.3)

Thru out the life of the contract

1 copy Trusted Agent

Contractor Identification (Annex A PWS para.

2.1.10.5) prior to the contract full performance date and updated as needed

2 copies Email KO/COR

Data Rights, (Annex A PWS para 2.1.12) as requested and within required time frames

1 copy Email KO/COR/DIS/other authorized Government representatives

Media Information, (Annex A PWS para. 2.1.14)

Fifteen business days prior to the proposed release date

1 copy Email KO/COR

Close-out Completed Work, (Annex A PWS para. 2.2.4)

Within two business days

1 copy Email/MS Excel spreadsheet

WRC

Work Clearance, (Annex A PWS para. 2.2.5) before work commences

1 copy Provide the WRC with an approved Diggers Hotline ticket number via email.

WRC

Maintain As-Builts/Support, (Annex A PWS para 2.3.1.1)

Same time that the completed work documents are turned in to the Government.

1 copy PDF Hard copy markups and electronic redlines shall be delivered at the completion of each major project as identified by the

WRC

WRC

Real Property Records Updates ( Annex A PWS para. 2.3.2) prior to closing out the SO or PM

1 copy Electronic WRC

Other Documents (Annex A PWS para. 2.3.2)

Throughout contract performance

1 copy Electronic COR/WRC

Access to Government Information Systems(Annex A PWS para. 2.4.1)

Prior to performing work under the contract and Annually there after

3 copies Electronic KO/COR/NEC

Emergency Medical Treatment (Annex A PWS para. 2.1.5.1)

Not later (NLT) thirty (30) minutes of the incident

1 electronic copy/1 email

MS Word/email COR/KO

Accident Report (Annex A PWS para. 2.1.5.3)

Immediately no later than (NLT) 30 minutes of the accident for each occurrence. A copy of report shall be delivered within 3 business days of occurrence.

Electronic copy

MS Work KO/COR/Installatio n Safety Office

Traffic Accident (Annex A

PWS 2.1.5.3.1)

DES Immediately.

Verbal report within 4 hours and completed typed report within 3 working days of each occurrence

Verbal report within 4 hours and electronic report within 3 working days of each occurrence

Vebal and Electric DES/Installation Safety Office, KO,COR

Post Award Conference/Periodic Progress Meetings (Annex A PWS para 2.1.6.1)

Written minutes will be distributed within five (5) workdays after the meeting.

Electronic copy

MS Words KO/COR/other Government Personnel

Access and General Protection/Security Policy and Procedures, At a minimum, a National Agency Check with Inquiry (NACI) will be required. ( Annex A PWS para. 2.8.1)

Prior to performing work under the contract.

In person or online

Electronic or Hardcopy

COR/DES

Wood Packing Material Custodian, (Annex A PWS para. 2.8.2.2.1; Annex H PWS para. 2.6)

N/A N/A N/A N/A

Ammo Supply Point (ASP) (Annex A PWS para.

2.8.2.2)

Roster at time of full performance and within 14 days of change

1 copy COR

Quality Control Manager, Annex A PWS para.

2.1.9.1.3, Resume and four business references (with contact information)

With proposal and within (14) calendar days upon notification of replacement

Microsoft Word

Electronically KO/PM/APM/ACM

/QCM/SSHO

Physical Security, (Annex A PWS para. 2.8.3)-The Contractor shall maintain a physical security checklist or log (e.g., Standard Form (SF) 701, Activity Security Checklist)

NLT the tenth day of the month following surveillance.

Microsoft Word

Electronically COR/ACOR

Keys (Annex A PWS para.

2.14.1) The Contractor shall report to the COR/ACOR any occurrence of a lost key within one (1) hour of discovery of the loss telephonic/ electronic telephonic and follow-up with email

COR

Antiterrorism (AT) Level 1 Awareness Training, Annex A PWS para. 2.15.1 within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies.

1 copy The contractor shall email certificates of completion for each affected contractor employee and subcontractor employee

COR

Operations Security (OPSEC) Training (Annex A: 2.15.2)

Within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies.

1 copy Electronic COR iWATCH Training (PWS para. 2.15.3) within 30 calendar days after completion of training and annually

1 copy electonic COR

Threat Awareness and Reporting Program (TARP) Training For Contractors With Security Clearances (PWS para. 2.15.4) within 60 calendar days after completion of training

1 copy Electronic COR

Safety Plan (PWS para.

2.16.1)

Within 20 calendar days after contract award. Revisions shall be submitted five (5) calendar days prior to the effective date of change

1 copy Electronic KO/COR

PWS para. 2.17.2- Certifications, Licensure, and Special Qualifications within twenty-four

(24) hours prior to employees commencing performance

1 copy Electronically COR/ACOR

Green Procurement.

Maintain records and submit an annual report, along with the annual certification required by FAR 52.223-9 (Annex A PWS para.

2.18.1.1) (Certification and Estimate of Percentage of Recovered Material Content for EPA Designated Items) upon completion of the base year and upon each option year

1 copy Electronically COR/ACOR

Environmental Complinance (Annex A PWS para. 2.18.2). The Contractor shall provide all required data to meet environmental-mandated reporting requirements (e.g., air emission data, hazardous material storage/usage, herbicide/pesticide usage, solid/hazardous waste generation). The Contractor shall provide data to meet reporting deadlines and during compliance inspections upon request 1 copy Electronically COR/ACOR

Notification of Environmental Spills, (Annex A PWS para.

2.18.3.1). Contractor spills or releases any material or any other substance contained in 40 CFR 302 into the environment, the Contractor or its agent shall report the incident immediately verbual/ 1 copy telephonic and follow-up with email

Police Dest at

911/COR

Contiengency Plans (Annex A, PWS para. 2.19.1)

Within thirty (30) days of contract award, designate in writing a single contact Designated Contingency Coordinator (DCC) within the Contractor’s organization.

3 copies Electronic COR/DCC/KO

Annex A, PWS para. 2.19.2, Mobilization Contingency Plan within (30) days of contract award and as changes occur at least thirty (30) days prior to the proposed effective date of the updated plan

1 copy Electronic KO

PWS para. 2.19.3 Disaster Contingency Plan. The Contractor shall submit a Disaster Contingency Plan and as changes occur and shall submit a copy of the proposed plan for approval within (30) days of contract award and as changes occur at least thirty (30) days prior to the proposed effective date of the updated plan

1 copy Electronic COR

Dispute Contingency Plan, Annex A PWS para. 2.19.4

NLT contract start date and as changes occur at least thirty

(30) days prior to the proposed effective date of the updated plan

1 copy electronic COR

Quality Control Plan, (Annex A PWS para. 3.1.2) within thirty (30) calendar days after the contract is awarded

2 copies Electronic KO/COR

Quality Control Plan, (Annex A PWS para.3.1.2) five (5) working days prior to implementation

2 copies Electronically KO/COR

Quality Control Files, (Annex A PWS para 3.1.2.1) no later than close of businesses five (5) business days prior to the beginning of each month

1 copy Electroncally COR

Quality Control Files (Annex A PWS para 3.1.2.1) no later than close of business five (5) business days after the end of each month

1 copy Electronically COR

Damage Report (Annex A PWS para 3.1.3.2)

The Contractor shall submit a damage report that annotates the damage, corrective action, and date corrected.

1 copy Electronically COR

Service Contract Reporting (SCR) (Annex A,PWS para.

3.3) no later than October 31 of each calendar year

1 copy electronically https://www.sam.go v

GFP Joint Inventory (Annex A PWS para. 7.4.5 )

NLT 5 business days prior to start of 1st performance period

1 copy in person Government Property Administrator

GFP Annual Inventory (Annex A, PWS para.

7.4.5.1)

Within 60 calendar days following the anniversary date of the initial joint inspection and inventory and submit a report as requested.

3 copies Electronic Government Property Administrator, COR and KO

GFP Termination Inventory (Annex A PWS para.

7.4.5.2) no less than 15 business days prior to termination of services

1 copy in person Government Property Administrator

Annex A PWS para. 7.5.3;

Attachment 10 Fuels and Lubricants; Form TR-WM-

Prior to the contract start date or placement of fuel tank(s)

1 copy electonic KO/COR

Annex A PWS para. 7.5.3;

Attachment 10.1-Monthly Above Ground Storage Tank Inspection Form 372

Monthly - by the 5th business day of following month after the PM was completed

1 copy Electronic COR/WRC

Packing and Crating :

Annex H PWS para. 2.6

N/A N/A N/A N/A

Boiler, Annex H PWS para.

2.11.1 after all boiler repairs that affect water chemistry

1 copy electronic COR/WRC

Asbestos, Annex H PWS para 2.19.1

Upon completion of all work with completed service order documents

1 copy electronic WRC

Lead, Annex H PWS para.

2.19.2

Upon conpletion with completed service order documents

1 copy Electronic WRC

Asset Inventory: Annex H:

PWS para. 02.22.1; Annex I: PWS para. 2.23.1; Annex J: PWS para.2.10.1 as required 1 copy electronic WRC PM Coordinator

Scheduling: Annex H:

2.22.2; Annex I: 2.23.2;

Annex J: 2.10.2 at least 30 calendar days prior to the month the work is to be completed

1 copy electronic WRC PM Coordinator

Scheduling: Annex H:

2.22.2; Annex I: 2.23.2;

Annex J: 2.10.2

Daily 2 copies electonic WRC PM Coordinator and

COR

Scheduling: Annex H:

2.22.2; Annex I: 2.23.2;

Annex J: 2.10.2 by the 5th business day of each month.

2 copies electronic COR/QAE/WRC PM Coordinator

Preventive Maintenance - Fire Alarm and Fire Suppression Systems:

Annex H: 2.22.3; Annex I:

2.23.3 by the 5th business day of following month after the PM was completed

2 copies electronic COR/WRC

Fire Suppression (Ansul-Chemical)Attachment 3.1

Fire Suppression (Kitchen Hood Cleaning)Attachment 3.2

Fire Suppression (Wet Pipe)Attachment 3.3

Fire Suppression (Dry Pipe)Attachment 3.4

Fire Alarm SystemAttachment 3.5

Earch and Bond Testing:

Annex H: 2.22.4; Annex J:

2.10.3; Attachment 3.6

The annual report shall be submitted no later than August 1, of the respective contract period.

2 copies electronic COR/WRC

Cathodic Protection: Annex H: 2.22.5; Annex J; 2.10.4

Annually, no later than August 1, of the respective contract period. Monthly, no later than ten (10) business days after the monthly tests

4 copies electronic COR/WRC/DPW Environmental Division/WRC PM Coordinator

Cathodic Protection: Attachment 3.7

Wisconsin state form, TR-WM-141 UST Corrosion Protection Test Form: Attachment 3.7.1

Cathodic Protection WWTP (Annex H PWS 2.22.2 and Attachment 3.8)

Elevators and Lifts: Annex H: 2.22.6; Attachment 3.9

Annually -by the 5th business day of following month after the PM was completed

2 copies electronic COR/WRC

Emergency Generators, (Annex H PWS para. 2.15, 2.22.8, 2.22.8.1; Attachment 12)

Monthly - by the 5th business day of following month after the PM was completed

2 copies Electronic COR/WRC

Scale House, (Annex H, PWS para 2.22.9)

Annually - no later than April 15 of each year

2 copies electonic COR/WRC

Water Valves-Annex J:

2.10.5; Attachment 18

Annually-NLT 31 July each year

2 copies Electronic COR/WRC PM Coordinator

Back Flow Preventers- Annex J: 2.10.6;

by the 5th business day of following month after the PM was completed / within 60 days of completion of the test

3 copies Electronic COR/WRC PM Coordinator/Wiscon sin Department of Safety & Professional Services

Tank Inspection; FMC Form 372 Annex J: 2.10.8;

Attachment 10.1

Monthly - by the 5th business day of following month after the PM was completed

2 copies electronic COR/WRC PM Coordinator

Preventive Maintenance - Street and Parking Lot Light Report-Annex H: 2.22;

Annex I: 2.23; Annex J:

2.10; Attachment 3

Semi Annually- NLT 5 April and 5 October of each year.

2 copies electronic COR/WRC

Preventive Maintenance - Grease Interceptor-Annex H: 2.22; Annex J: 2.10;

Attachment 3

Preventive Maintenance -Grease Interceptor

Quarterly - by the 5th business day of following month after the PM was completed

Record depth of grease and provide results

COR/WRC

Preventive Maintenance - (Cooling Equipment, Chilled Water Loop)Annex H: 2.22; Attachment 3

Preventive Maintenance - (Cooling Equipment, Chilled Water Loop)

Annually - by the 5th business day of following month after the PM was completed

Record test and treatment type a Test and Treatment Log, and provide a copy of the log to the Government Annually when activated.

COR/WRC

Preventive Maintenance - (Heating Equipment Boiler Chemistry)Annex H: 2.22;

Attachment 3

Preventive Maintenance - (Heating Equipment Boiler Chemistry)

Annually - by the 5th business day of following month after the PM was completed

Record test and treatment type on Test and Treatment Log, and provide a copy of the log to the Government Annually when activated.

COR/WRC

PERFORMANCE WORK STATEMENT

Performance Work Statement (PWS)

Facility Maintenance and Repair Services

Fort McCoy, WI

Annex A-Overarching

Table of Contents

1.0 INTRODUCTION

1.1 Background

1.1.1 Population

1.1.2. Planned Building, Structures and Facilities

1.1.3. Electricity

1.1.4. Water and Wastewater

1.1.5. Nature Gas and Liquid Propane Gas

1.1.6. Roads and Grounds

1.2. Objectives

1.3 Climatic Conditions

1.4 Facility Access

1.5 Traffic Flow

1.6 Drainage

1.7 Restoration of Landscape Damage

2.0. REQUIREMENTS

2.1 Description of Services

2.1.1 Non-Personal Services

2.1.2 General Information

2.1.3 Place of Performance and Hours or Operation

2.1.4. Federal Holidays

2.1.5. Emergency Services

2.1.6. Contract Administration and Management

2.1.7 Contracting Officers Representative Tracking Tools

2.1.8 Subcontract Management

2.1.9. Contractor Employees

2.1.11 Business Relations

2.1.12. Data Rights

2.1.14 Media Information

2.1.15 Government Performance of Service

2.1.16. Payments

2.2 Work Management and Control

2.2.1 Work Reception Center (WRC)

2.2.2 Service Orders (SO)

2.2.3. Scheduling Coordination, Tracing and Reporting

2.2.4 Close-outs and completed work

2.2.5 Work Clearance

2.2.6 General Fund Enterprise Business Systems (GFEBS)

2.3 As-Builts and Geospatial Information Systems (GIS)

2.3.1 Main As-Builts

2.3.2 Real Property Records Updates

2.3.3 GIS Support Services

2.4 Network Access

2.4.1 Access to Government Information Systems

2.5 Historic Property or Archaeological Site

2.6 Repair and Replacement

2.7 Salvage

2.8 Security

2.8.1 Access and General Protection/Security Policy and Procedures

2.8.2 Access to Secured Areas

2.8.3 Physical Security

2.9 Administrative Office Areas

2.10 Motor Vehicle Operators

2.11 Contractor Vehicle Registration

2.12 Parking

2.13 Staging Areas/Contractors Space

2.14 Key Control

2.14.1 Keys

2.14.2 Lock Combinations

2.15 Security Training

2.15.1 Antiterrorism (AT) Level 1 Awareness Training

2.15.2 Operations Security (OPSED) Training

2.15.3 iWATCH Training

2.15.4 Threat Awareness and Reporting Program (TARP) Training

2.16 Safety

2.16.1 Safety Plan

2.16.2 Occupational Safety and Health

2.17 Training, Physical Requirements or other Expertise Required

2.17.2 Certifications, Licensure and Special Qualifications

2.17.3 New Equipment Training

2.18 Environmental Requirements

2.18.1 Green Procurement

2.18.2 Environmental Compliance

2.18.3 Spill Response Plan

2.18.4 Enterprise Environmental, Safety and Occupational Health-Management Information (EESOH-MIS)

2.19 Contingency Plans

2.19.1 General

2.19.2 Mobilization Contingency Plan

2.19.3 Disaster Contingency Plan

2.19.4 Dispute Contingency Plan

2.19.5 Plan Updates

2.20 Project/Other Support

2.20.1 Self Help Materials

2.20.2 Engineer Troop Training (Job Shadowing)

3.0 PERFORMANCE REQUIRMENTS AND STANDARDS

3.1 High Level Objectives (HLO)

3.1.1 Quality Assurance

3.1.2 Quality Control Plan (QCP)

3.1.3 Performance Task Requirements Standards and Acceptable Quality Levels (AQLs)

3.2 Transition (Phase In/Phase Out)

3.3 Service Contract Reporting (SCR)

3.4 Performance

4.0 PERFORMANCE REQUIRMENTS SUMMARY (PRC) MATRIX

4.1 Performance Requirement Summary Description

5.0 COMMON LEVELS OF SERVICE (CLS)

6.0 DELIVERABLES

7.0 RELATED DOCUMENTS

7.1 Definitions

7.1.2 Acronyms

7.2 Applicable Directives and Publications

7.2.1 References

7.3 Attachments, Technical Exhibits (TE) and Technical Library (TL)

7.3.1 Technical Exhibits

7.3.2 Technical Library

7.3.3 Attachments

7.4 Government Furnished Property, Equipment, Items and Services

7.4.1 Services

7.4.2 Facilities

7.4.3 Government Furnished Equipment (GFE)

7.4.4 Automation Equipment

7.4.5 GFP Joint Inventory

7.4.6 Utilities

7.5 Contractor-Furnished Material (CFM)/Property (CFP)/Equipment (CFE)

7.5.1 Contractor Furnished Vehicles and Equipment

7.5.2 Identification

7.5.3 Fuels and Lubricants

7.5.4 Contractor Furnished Automated Data Processing and Cellular Phone Equipment

7.5.5 Contractor Furnished Materials

7.5.6 Warranty

7.5.7 Administrative Supplies

7.5.8 Removal of Contractor Property

7.5.9 Personal Safety Equipment

7.5.10 Telephone, Fax Machine, Copiers and Reproduction Services

7.5.11 Housekeeping

7.5.12 Contractor Facilities

8.0 . Attachments

1.0 Introduction. This is a non-personal services contract to provide Facility Maintenance (FM) and Repair Services at Fort McCoy, Wisconsin. The Government will not exercise any supervision or control over the contract service providers performing the services herein. The Contractor shall perform to the standards specified in this Performance Work Statement (PWS). Contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. The Contractor shall provide non-personal services, to include all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and services necessary to perform services in accordance with (IAW) the terms and conditions of the contract and consistently with the established standards in this PWS and contract. The Contractor shall comply with all applicable Federal, regional, State, and local laws, codes, regulations, directives, industry, and commercial standards.

1.1 Background. Fort McCoy is located in Monroe County, Wisconsin in the Coulee Region of West Central Wisconsin. It is located along Hwy 21 between the cities of Tomah and Sparta. The associated worksite includes:

Fort McCoy Installation Cantonment Area (North Post) Fort McCoy Family Housing Area (South Post) Fort McCoy’s Airfield (South Post) North Post Range and Training Areas (North Post) South Post Range and Training Areas (South Post)

Fort McCoy’s primary mission is to underpin readiness of the Force by serving as a training center, and when called upon, is a support site for power projection missions. Attachment 2 contains detailed Fort McCoy Base data.

1.1.1 Population. Fort McCoy consists of approximately 60,000 acres and over 1400 buildings. The Population consists of over 3,000 permanent military, Government civilian, and contractor personnel, as well as up to an additional 15,000 transient troop personnel on a given training exercise. The Contractor shall support the Directorate of Public Works (DPW) in performing Real Property Maintenance Activity (RPMA) services on current and future facilities, structures, and grounds on the installation as part of this contract.

1.1.2 Planned Buildings, Structures, and Facilities. Fort McCoy’s buildings, structures, and facilities inventory will be changing throughout the term of the contract.

1.1.3 Electricity. The primary electrical distribution system on Fort McCoy is privatized, owned and operated by Xcel Energy. Auxiliary generators and Uninterruptible Power Supplies (UPS) are used for backup power sources for various critical functions, and are Government owned and operated.

1.1.4 Water and Wastewater. The water storage and distribution system and wastewater collection systems on Fort McCoy are Government owned and operated. There are two separate municipal water distribution systems and one wastewater collection system servicing the majority of Fort McCoy. Local systems serve areas not serviced by the main domestic water and wastewater systems.

1.1.5 Natural Gas and Liquid Propane Gas. Natural Gas lines are currently owned and operated by Xcel Energy.

Liquid Propane (LP) gas is supplied by contract, to those facilities serviced. Xcel Energy and the LP gas contractor are responsible for their systems to the meter or regulator.

1.1.6 Roads and Grounds. Ground improvements, including all access transportation facilities, roads and other paved areas, such as sidewalks and vehicular parking areas, non-paved areas such as trails and gravel storage areas are maintained year round. There are approximately 180 miles of paved roads; approximately 250 miles of unpaved roads; 100 miles of tank trails; 8 miles of railroad track with 9 loading ramps; 10 vehicle bridges; 1 paved airfield, E- W Runway 4,700 LF and N-S Runway of 4,200 LF with supporting aprons and taxiways; 1 Gravel Air Assault Strip, 6,350 LF and taxiway; 78,000 SY of Sidewalks; and both paved and gravel equipment storage lots. There are approximately 2,960,000 square yards (SY) of combined paved roadway/lot areas and approximately 3,510,000 SY of combined gravel surfaced roadway/lot areas at Fort McCoy. There are approximately 2,600 acres of grounds that are maintained with grass cutting operations throughout the growing season with various levels of maintenance.

1.2. Objectives. The Contractor shall ensure all work accomplished in the performance of this PWS meets all maintenance and repair, standards consistent with the original equipment manufacturer’s recommendations, and all applicable Federal, State, and local laws, regulations, and directives to include, but not limited to, the publications in Section 7, Related Documents.The Contractor shall compile historical data, prepare required reports, and submit all information as specified by the Deliverables presented in the contract. The Contractor shall ensure all work in support of mission requirements tendered to the Government for acceptance conform to the measurable performance standards of quality, timeliness, and quantity specified in the PWS of this contract. Without additional expense to the Government, the Contractor shall obtain/ensure subcontractors obtain all licenses and permits required to perform this work under this contract.

The intent is to establish work requirements that are performance-based and results-oriented. The PWS is written to define “what” is required and leaves it to the Contractor the decision of “how to perform the work”. This approach is intended to allow the Contractor to determine the best and most cost effective ways to fulfill Facility Maintenance and Repair Services and their component needs, emphasizing innovation and commercial best practices. The nature of the work requires the Contractor to use flexible employment and scheduling techniques, to minimize cost and maximize performance outcomes, to adapt to varying workload requirements. This will require work outside normal duty hours including 24-hour operations and shift work to meet mission requirements and the unscheduled and/or emergency work. The Contractor may be required to coordinate with installation garrison and non-garrison (e.g.

tenant activities), or other DPW contractors to accomplish service projects.

1.3. Climatic Conditions. Fort McCoy is in Monroe County, WI which is in the Upper Mississippi River Valley of the Midwest with relatively hilly terrain and bluffs. The area experiences a temperate climate with both warm and cold season extremes.

Winter months can bring occasional heavy snows, intermittent freezing precipitation or ice, and prolonged periods of cloudiness. While true blizzards are rare, winter storms impact the area on average about 3 to 4 times per season.

Occasional arctic outbreaks bring extreme cold and dangerous wind chills.

Temperatures between river valleys and surrounding ridges can vary greatly. Typically high temperatures on ridges are 3° to 5°F colder than valleys. This can lead to slightly more average snowfall on ridge tops and occasionally a difference in winter precipitation types from ridge to valley. Temperatures in lowlands, or bogs, are often 10 to 15 degrees colder at night and can even freeze in summer.

Thunderstorms occur on average 30 to 50 times a year, mainly in the spring and summer months. The strongest storms can produce associated severe weather like tornadoes, large hail, or damaging wind. Heat and high humidity is occasionally observed in June, July, or August.

The autumn season usually has the quietest weather. Valley fog is most common in the late summer and early fall months. On calm nights, colder air settles into valleys leading to colder low temperatures compared to ridge top locations.

Below are basic climatology figures for the Monroe County area. Data is valid for Ft McCoy, WI based on a 30-year period (1981-2010).

Month

Normal Maximum

Temperature

Normal Minimum

Temperature

Average Temperature

Precipitation

Snowfall

JAN 25.8 6.1 15.9 0.61” 10.4”

FEB 31.6 11.1 21.3 0.80” 7.6”

MAR 43.2 22.7 32.9 1.57” 5.8”

APR 57.9 34.5 46.2 3.32” 1.9”

MAY 69.4 45.5 57.4 4.32” 0.0”

JUN 79.0 55.6 67.3 4.69” 0.0”

JUL 83.1 60.1 71.6 4.43” 0.0”

AUG 81.1 58.1 69.6 4.41” 0.0”

SEP 72.8 48.8 60.8 3.87” 0.0”

OCT 59.9 36.5 48.3 2.30” 0.2”

NOV 44.0 25.7 34.8 2.21” 3.4”

DEC 29.7 11.2 20.5 1.03” 9.7”

Year 56.3 34.9 45.6 32.86” 40.1”

1.4 Facility Access. The Contractor shall ensure access to all fire detection and suppression systems in case of emergencies or for other Fire Department purposes. The Contractor shall inform the Contracting Officer’s Representative (COR), prior to outages that will impact the function of the system, special problems, or circumstances, which require Fire Department inspection. The Fire Department will reset alarm systems to operational status.

1.5 Traffic Flow. The Contractor shall maintain the free flow of traffic during maintenance and repairs. The Contractor shall notify the COR, in writing, a minimum of fourteen (14) calendar days in advance of any scheduled closure of streets. Emergency road closures shall be coordinated with the COR. The Contractor shall provide road closure and detour signage as required to perform maintenance and repair activities if traffic cannot be maintained to free flow during surfaced area maintenance.

1.6 Drainage. Maintenance and repair work performed under this contract shall not impede drainage.

1.7 Restoration of Landscape Damage. Trees, turf, or other landscape features damaged by the Contractor’s operations shall be restored at no additional cost to the Government. The Contracting Officer will decide the method of restoration for trees or whether damaged trees will be removed.

2.0 Requirements.

2.1 Description of Services. See Section 5.0 for the specific Common Level of Support (CLS) or Functional Area (FA).

2.1.1 Non-Personal Services. The personnel rendering the services are not subject; either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. Non-personal service contracts are authorized by the Government in accordance with (IAW) Federal Acquisition Regulation (FAR) Subpart 37.104, under general contracting authority, and do not require specific statutory authorization.

2.1.2 General Information.

2.1.2.1 Type of Contract. The Government will award a Firm Fixed Price Services Contract. The quantity shown per Contractor Line Item Number (CLIN) is an estimate that is not to be exceeded without prior approval in the form of a contract modification from the Contracting Officer. The Service Order (SO) quantity shown per CLIN is not guaranteed; and any unused quantities may be removed by contract modification at the end of the date range covered by the CLIN. The Government pays only for the actual quantities ordered and received. This contract is subject to Incremental Funding in accordance with contract clause 252.232-7007. The Contractor shall not provide services exceeding the funded value of the CLINs.

2.1.2.2 Period of Performance (PoP). The PoP consists of a two-week phase-in and an eleven-month base period, 4 one-year option periods, and a potential six-month option to extend services.

2.1.2.3 Transition (Phase In). The Contractor shall prepare and submit a Phase In Plan to be implemented by the Contractor to include IT/Network accounts and access with the appropriate Government organizations to the Contracting Officer (KO) and COR within fourteen (14) calendar days after contract award.

2.1.2.3.1 Workforce. The Contractor shall commence all operations required by the contract as of the first day of the contract period. Therefore, on the initial day of performance, the Contractor shall provide a work force which is fully qualified and capable of performing all work required under this contract. During the thirty (30) calendar day period immediately prior to the end of the contract (if the Contractor is not awarded the subsequent contract for this service), the Contractor shall permit the successor contractor (and the successor contractor's employees) to observe and become familiar with any and all operations under the contract. The Contractor shall not defer any needed repairs or maintenance for the purpose of transferring responsibility to the successor contractor. The Contractor shall fully cooperate with the successor contractor and the Government so as not to interfere with their work or duties.

2.1.3 Place of Performance and Hours of Operation.

2.1.3.1 Place of Performance. The work to be performed under this contract is Fort McCoy, WI.

2.1.3.2 Hours of Operation. Unless otherwise specified, the Government’s regular (normal) duty hours shall be 0700 to 1630, Monday through Friday. However, the Contractor is cautioned that operating hours may be different for each function and will vary during the period of performance to meet mission requirements. The Contractor shall provide fully qualified personnel to perform services and respond to emergencies as dictated by mission requirements as outlined in the Performance Work Statement. Support may require services 24-hours, 365 days per year. The Contractor is expected to provide an innovative approach to allow the maximum flexible work hours for any work required. The Contractor shall provide the COR and Work Reception Center (WRC) with emergency telephone numbers for those individuals determined by the Contractor to be notified after normal duty hours within 30 days after the contract award. When emergency Point of Contact (POC) changes occur, the Contractor shall update the roster and provide it to the KO, COR, and the WRC within one (1) business day.

2.1.3.3 Compensation for Other than Normal Duty Hour Work. Periodically, requirements including emergencies support, supporting mobilization/demobilization, and seasonal requirements may require work to be accomplished at times other than normal duty hours. The Contractor shall use flexible work scheduling techniques to accomplish the after-hours support required to successfully perform the contract function. Should the Contractor decide to use overtime or shift premiums to complete the requirements under this contract in lieu of flexible work scheduling techniques, those costs shall be identified in the Contractor’s price proposal and included as part of the unit price for each Sub-element and corresponding contract line item number (CLIN).

2.1.3.4 Outside Normal Hours. The Contractor shall provide 24 hour personnel support as required, including weekends and holidays, to support the Directorate of Public Works (DPW) mission (Reference Annex A, section

2.2.2.1.1 Emergency Service Order) . The Project Manager (PM) shall be available after normal hours to serve as the central point of contact for Contractor operations.

2.1.3.5 Installation Closures. When an unforeseen installation closure occurs on a regularly scheduled day of work, the Contractor shall:

a. Reschedule the work to be performed the following day unless the following day is a Saturday, Sunday, a legal public holiday, and when routine work is not scheduled for that day; or

b. Reschedule the work on any day mutually satisfactory.

2.1.3.6 Inclement Weather Delay. If the Contractor determines unsafe weather conditions for continued operations, then the Contractor shall notify the COR telephonically and follow-up with an email, if inclement weather suspends operations within two (2) hours. The Contractor shall resume operations with COR approval.

2.1.4. Federal Holidays. The Contractor’s performance shall not be required on the Federal public holidays listed below, except in emergency situations. Holidays occurring on weekends will be observed as directed by the Federal calendar (5 U.S.C. 6103).New Year’s Day 1 January (see note)

Martin Luther King Jr. Day 3rd Monday in January Presidents Day 3rd Monday in February Memorial Day Last Monday in May Juneteenth 19 June (see note) Independence Day 4 July (see note) Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veterans Day 11 November (see note) Thanksgiving Day 4th Thursday in November Christmas Day 25 December (see note)

NOTE: If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed. If a holiday falls on a regular business day, routine services shall be rescheduled to ensure mission requirements are met.

Executive Orders authorizing Government military and civilian time off DO NOT apply to Private Sector operations.

The Contractor shall determine appropriate staffing levels to ensure services are provided in accordance with the PWS.

2.1.5. Emergency Services.

2.1.5.1 Emergency Medical Treatment. The Contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor shall notify the KO and COR immediately, not later than thirty (30) minutes of the incident. However, the Government will provide, on an emergency basis, medical services for injuries incurred while an employee is performing under the contract. The Contractor shall reimburse the Government for emergency medical services provided, upon receipt of invoice from the medical entity.

Reimbursement shall be made to the U.S. Government.

2.1.5.2 The Contractor shall be responsible for the emergency medical treatment services for Contractor personnel.

However, the Government will provide, on an emergency basis medical services for injuries incurred while an employee is performing under the contract. The Contractor shall reimburse the Government for emergency medical services provided, upon receipt of invoice from the medical entity.

2.1.5.3 Accident Reporting. The Contractor shall comply with Operational Safety and Health Administration (OSHA) for record keeping and reporting of all accidents resulting in death, injury, occupational disease, or adverse environmental impact. The Contractor shall notify the KO or COR immediately, not later than thirty (30) minutes of the accident for each such occurrence. The Contractor shall report contract employees’ accidents and injuries to the Contractor’s PM or Assistant Project Manager (APM), the KO, the COR, and the Fort McCoy Installation Safety Office in accordance with Fort McCoy Regulation 385-10. A completed typed original plus one (1) copy of ENG FORM 3394 United States Army Corps of Engineers Accident Investigation Report shall be delivered to the KO and COR within three (3) business days of occurrence, whenever an accident involving personal injury or government owned vehicles occurs.

2.1.5.3.1 Traffic Accident. If the Contractor is involved in a traffic accident, on Government property, the Contractor shall notify the Directorate of Emergency Services (DES) immediately, and provide the KO, COR and Installation Safety Office, a verbal report within four (4) hours and a complete written report of each occurrence within three (3) business days of each occurrence. The Contractor is responsible for all tickets, fees, and other costs associated with traffic violations or accidents that are incurred by the Contractor. DES contact numbers: Ambulance/Fire/Police Emergencies, 911; Law Enforcement Non-Emergency, 608-388-2266.

2.1.6 Contract Administration and Management.

2.1.6.1 Post Award Conference/Periodic Progress Meetings. The Contractor shall attend the post award conference convened by the contracting activity or contract administration office IAW FAR Subpart 42.5. The KO, COR, and other Government personnel may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Government will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. Written minutes of meetings will be recorded by the KO and signed by both the Program Manager and the KO. The written minutes will be distributed within five (5) workdays after the meeting. If the Contractor does not concur with any portion of the minutes, recorded by the Government, the non-concurrence shall be provided in writing to the KO within two (2) calendar days following receipt of the minutes. The Contractor shall be required to send appropriate representative(s) to training meetings for the purpose of acquiring knowledge of new automated systems. These meetings shall be at no additional cost to the Government. Notwithstanding the Contractor’s responsibility for total management during the performance of this contract, the administration of the contract requires maximum coordination and cooperation between the Government and the Contractor.

2.1.6.2 Roles and Respective Authority. The following provides the roles and their respective authority during the performance of the contract:

2.1.6.2.1 Director, Directorate of Public Works (DPW). The DPW acts as the Garrison Commander's (GC) principal staff officer for all matters pertaining to facilities engineering and RPMA services required under the contract. The Director plans, programs, prioritizes, and coordinates all facilities engineering and RPMA services required under the contract.

2.1.6.2.2 Operations and Maintenance (O&M) Division. The Operations and Maintenance Division consists of the CORs and in coordination with other DPW Divisions direct, supervise, and coordinate facilities engineering activities related to all RPMA services required under the contract.

2.1.6.2.3 Business and Operations Integration Division (BOID). The BOID Division provides support to all internal Public Works customers in the areas of Information Technology, Administration, Budget, Training, Security, and Process Measurement and Improvement in relation to the DPW.

2.1.6.2.4 Contracting Officer (KO). The KO is the only person authorized to direct changes in any of the requirements under this contract, and, notwithstanding any provisions contained elsewhere in this contract, said authority remains solely with the KO. In the event the Contractor makes any change at the direction of any person other than the KO, the change shall be considered to have been made without authority and solely at the risk of the Contractor. All contract administration will be effected by the KO. Communications pertaining to contractual administrative matters shall be addressed to the KO. No changes in or deviation from the terms and conditions shall be affected, without a written modification to the contract, executed by the KO authorizing such changes. The KO will approve all submittals and plans required in this PWS.

2.1.6.2.5 Contracting Officer’s Representative (COR). The KO will appoint a COR during the performance of this contract. Additional Government personnel may be assigned to assist in contract oversight IAW AR 70-13, Management and Oversight of Service Acquisitions. Other surveillance personnel may be designated as COR, Alternate Contracting Officer’s Representative (ACOR), and shall be trained and appointed IAW DoDI 5000.72, DoD Standard for Contracting Officer’s Representative (COR) Certification and DFARS 201.602-2. The ACOR will serve as on-site representatives of the COR in performance of actual contract surveillance, if they meet all COR training, experience requirements, and are appointed by the KO as an ACOR. The COR/ACOR will provide assistance in identification and resolution of problems, conflicts in priority, subtask requirement definitions, and other operations type problems. The COR/ACOR will perform IAW the responsibilities and duties identified in the appointment letter.

2.1.6.2.5.1 COR Authority. A letter of designation will be issued to the COR by the KO. A copy of the letter will be sent to the Contractor. The letter of designation states the responsibilities and limitations of the COR, especially with regard to changes in cost, price estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions with regard to cost, quantity, or schedule of the resulting order.

2.1.6.2.5.2 COR Functions. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance;

maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements; monitor, document, and report Contractor's performance and notify both the KO and Contractor of any deficiencies; coordinate availability of Government-Furnished Property, and coordinate site entry of Contractor personnel.

2.1.6.2.5.3. The Contractor shall not in any way represent the United States (U.S.) Government, or that it has the authority to contract or procure supplies for the account of the United States of America (USA).

2.1.7 The Contracting Officer Representative Tracking Tools (SPM/JAM) (https://cac.piee.eb.mil/-JAM) shall be used for nomination, tracking, documentation, and management of CORs IAW DoDI 5000.72, DFARS 201.602-2 and PGI 201.602-2.

2.1.8 Subcontract Management. The awarded Contractor is solely responsible for any subcontracted worked performed.

2.1.9 Contractor Employees.

2.1.9.1 Key Personnel. The following personnel are considered key personnel by the Government and shall be on-site during the performance of the contract: Project Manager (PM), Alternate Project Manager (APM), Quality Control Manager (QCM), and Site Safety and Health Officer (SSHO). A person assigned to a key position shall only perform the duties of that position and not assume duties of other key positions, with the exception: the QCM and SSHO may be the same person if addressed as such in the individual supporting PWS annexes. Individuals proposed for any key personnel position shall be the only personnel for consideration by the Government. Failure to provide any / all key personnel as proposed may be grounds for an unacceptable rating or termination if after award.

2.1.9.1.1 Project Manager (PM) and Alternate Project Manager (APM). The Contractor shall provide a Project Manager and an Alternate Project Manager who is responsible for the performance of the work. The PM and APM shall have full authority to act for the Contractor on all contract matters relating to daily operation of the contract. The PM or APM shall actively manage and be available on site between 7:30 am and 4 pm Monday through Friday except Federal holidays or when the Government facility is closed for administrative reasons. The PM and APM shall have a minimum of three (3) years documented satisfactory experience and performance managing relevant to base support management, facility maintenance projects, or a contract similar in scope to the requirements of this contract such as the ability to manage and coordinate facility maintenance efforts and must be able to supervise, resolve conflict, and communicate effectively. The name of the PM and APM shall be provided by the Contractor to the COR. The APM shall meet or exceed the same qualifications as the PM. The PM and any individuals designated as key personnel shall be able to understand, speak, read, and write the English language.

2.1.9.1.1.1 A Phase Out Plan shall be submitted six months prior to the end of contract performance to the KO and COR.