Questions and Answers.pdf

1. CLIN 0012AA (FS Warriors Walk Maintenance) lists a quantity of 50 Each. What unit of work constitutes "one Each"? Does this refer to a single comprehensive base-wide maintenance visit, a per-tree inspection service, or another specific unit defined under PWS 5.2.14–5.2.17 & 5.2.20? The Contractor shall mow and trim all grass areas a minimum of once per week or as directed by the COR. 50 weeks are considered as the annual amount. (PWS 5.2.18)

2. If there are items within the circle around the white crepe tree at Warrior’s Walk, does the Contractor remove those items? Personal mementos left at the trees will be left alone. Any items that become disheveled due to winds or inclement weather will be returned to its place of origin if possible. If original location cannot be determined the item will be turned over to the COR. (PWS 5.2.15)

3. Are the crape myrtles within this area required to be pruned annually or as needed?

Please clarify the 'Each' unit definition on CLIN 0012AA (50 ea maintenance), CLIN 0013AA (2 ea seed pod pruning), CLIN 0014AA (5 ea tree replacement). Specifically: is 0012AA = 50 monthly visits, 50 trees, or 50 maintenance events? Is 0013AA = 2 pruning events (each covering all ~468 trees) or 2 trees? Is 0014AA = 5 trees per year? What is the historical annual number of trees that need to be replaced for the Memorial Walk area? Trees will be fully pruned twice a year when directed with prior approval granted by the COR, typically during fall and spring activities. Only one (1) tree has needed to be replaced in the last 5 years. (PWS 5.2.19)

4. Are fire breaks included in scope of this contract? If so where are they located and what is the length? There are no firebreaks included.

5. Does the contractor cut trees/bushes/palm trees within islands of parking lots? Are flower beds near/at buildings included? No on both counts.

6. Are there restricted hours to cut grass? Will recurring work activities ever require after-hours, weekend, or federal holiday support? Hours are not restricted beyond normal duty/quiet hours, however the Government does not compensate for over-time, weekend or holiday rates. The Contractor is expected to utilize proper time management skills in scheduling. (PWS 1.8.4).

7. Would a Wide area mower be allowed within the Cantonment area or is that considered heavy machinery? Would a zero turn mower be allowed within the Cantonment area or is that considered heavy machinery? Wide-area mowers and zero-turn mowers are allowed in the Cantonment areas. (PWS 5.2.3 & 5.3.2)

8. What are the grass cutting parameters at the ranges? Are the target mounds at the ranges included? See attachment 14 for parameters of ranges. The target mounds are maintained by Range Control, not the Contractor. (PWS 5.2.34)

9. Are gravel roads that have weeds need to be cut? Does the contractor spray the weeds in the parking lots? No gravel areas are required to be cut or weeded. (PWS 5.2.5 & 5.2.12)

10. When should the contractor call range control to mow ranges? Is it the contractors responsibility to check with range control when moving from zone to zone? The Contractor shall call Range Control directly prior to entering Range areas. The Contractor shall obtain from the COR/ACOR schedules for periodic recurring maintenance activities on ranges during the available timeframes. (PWS 5.2.34)

11. Is the contractor responsible for the motor pool fences? The Contractor shall trim grass and weeds around motorpool fences, so grass height is maintained consistently with adjacent grass. (PWS 5.2.5)

12. Does the contractor cut grass up to the buildings? Yes.

13. Does the contractor cut from fence to road along Perimeter RD on HAAF? Is the school on HAAF included? Yes. The school is not included.

14. Should there be a crew specifically assigned to FS and a crew assigned to HAAF? It is preferred that a crew be assigned to both areas simultaneously. Historically, the previous contractors have assigned crews to both locations, it is on the individual KTR to determine how to accomplish the requirements IAW the PWS.

15. Are the ditches inside Hunter Army Airfield maintained? Are they the same frequency as cutting as airfield? They are included and are cut on the same frequency as the airfield.

16. PWS 5.2.12- What is a required standard for weed control within the parade fields and the athletic fields? Any herbicides utilized must be on the base approved pesticide use list.

A copy of this will be provided during the Phase-In period. (It is possible to have requested pesticides reviewed and added to the list.)

17. PWS 5.2.14 - Is the requirement for fertilization for all the 22 acres or is it just for the memorial walk area? Just for the Memorial walk area.

18. PWS 5.3.2, To clarify, will 15-foot finish mowers be allowed in the improved areas that are rear discharge? No. Batwing mowers are not authorized for the cantonment areas.

(PWS 5.2.3)

19. Will approved growth retardants be allowed to use on the airfield? If it is listed on the base approved pesticide use list. A copy of this will be provided during the Phase-In period.

20. Can the Government clarify whether mowing frequencies may be adjusted during periods of severe weather or prolonged rain delays? The COR will work with the Contractor regarding delays or issues caused by severe weather. (PWS 1.8.6)

21. Are the acreage quantities listed in the workload exhibits fixed estimates, or should offerors anticipate annual fluctuations? The Government reserves the right to add or delete areas and/or the level of services required. (PWS 1.8.1)

22. In Technical Exhibit D (Workload Data), the physical footprint for Fort Stewart Improved Areas totals 1,513 Acres, and Hunter Army Airfield (HAAF) Improved Areas total 738 Acres.

However, the SF 1449 Schedule of Supplies/Services lists the base period quantities as 29,000 Acres for FSGA Improved Areas (CLIN 0002AA) and 12,294 Acres for HAAF Improved Areas (CLIN 0007AA). Clarification Requested: Can the Government confirm that the CLIN quantities represent the annual cumulative acreage based on an estimated number of mowing cycles rather than static footprint acreage? If so, what is the exact number of estimated mowing cycles the Government used to calculate these totals? These are annual cumulative acreage totals, based off an estimated 20 mowing cycles.

23. CLIN 0011AA allocates 1,000 Acres for mowing and trimming at the Fort Stewart Warriors Walk, while Technical Exhibit D lists the static acreage of Warriors Walk as 22 Acres. Can the Government clarify if weekly mowing is mandated year-round for this high-visibility area or provide the exact frequency schedule intended for this CLIN? The Contractor shall mow and trim all grass areas a minimum of once per week or as directed by the COR. 50 weeks are considered as the annual amount. (PWS 5.2.18)

24. CLIN 0005AA lists 70 Acres for Fort Stewart Cemeteries and CLIN 0009AA lists 6 Acres for HAAF Cemeteries. Technical Exhibit D's summary for cemeteries is different numbers. Will the Government provide the explicit static footprint acreage and the estimated number of annual maintenance cycles for each individual cemetery site to allow for accurate labor forecasting? What is the mowing requirement at the cemetery—how much area inside the fence, and how much outside of it? Is there trimming around the headstones? Cemeteries on Fort Stewart cover approximately 22 acres and on Hunter 2 acres. Cemeteries are expected to be cut 3 times per year, with occasional additional cuts for special events such as site visits. Only the area of the cemeteries needs to be cut, not outside. Trimming around headstones is required.

25. CLIN 0006AA lists 2,618 Acres for Wright Army Airfield and CLIN 0010AA lists 3,542 Acres for Hunter Army Airfield. Please provide the exact base/static boundary acreage for both airfields so offerors can properly calculate machinery capacity and mobilization requirements. Wright is 374 acres and Hunter is 506 acres. The totals are for an estimated 7 cuts per year.

26. The solicitation states this will be a Firm-Fixed-Price (FFP) contract, yet the unit of measure for grounds maintenance is "Acre". Will invoicing be paid in equal monthly installments (e.g., 1/10th of the base period total per month) regardless of seasonal growth fluctuations, or will payments be processed strictly based on actual acreage completed and verified per cycle? Payments be processed strictly based on actual acreage completed and verified per cycle

27. If payment is made on a per-acre-completed basis, what mechanism protects the contractor's fixed labor/equipment overhead if drought conditions cause the COR to reduce the number of directed cuts? Conversely, if excessive rain requires additional cuts that exceed the stated CLIN quantities, how will those overages be ordered and compensated? Government pays for services rendered. The Government reserves the right to add or delete areas and/or the level of services required.

28. The PWS notes that approximately 20% of the cemeteries are located within live-fire range areas. What is the historical average of weekly/monthly availability windows for contractor access to these ranges? Will the Government provide a mandatory, dedicated escort, or must the contractor clear Range Control independently? There is no historical report available. The Government will not provide an escort. The maintenance schedule for these cemeteries must be coordinated with the Directorate of Plans, Training, Mobilization, and Security (DPTMS) Range Control Officer in Building 8302, phone number 571-801-9210, during normal duty hours and could require work to be performed either after hours or during weekends or holidays. (PWS 5.2.36.2)

29. Are contractor personnel entering live-fire range zones required to undergo specialized Unexploded Ordnance (UXO) safety briefings or clearances? If range operations abruptly cancel a scheduled contractor maintenance window, how will the contractor be compensated for idle crew time, and will "Professional Appearance" standard penalties be waived for those inaccessible areas? There is no requirement for UXO training. Upon discovery of a serious hazard the Contractor shall immediately notify the COR and designated authorized representatives. (PWS 1.12.1) The Contractor is expected to utilize proper time management skills in the event of a schedule change and to apply common sense regarding “Professional Appearance.”.

30. For Wright Army Airfield (CLIN 0006AA) and HAAF Airfield (CLIN 0010AA), what are the exact Foreign Object Debris (FOD) mitigation rules? Are specialized grass-catching systems or post-mowing sweeping operations mandatory? Furthermore, is the contractor required to supply aviation-band multi-channel radios for direct communication with Air Traffic Control (ATC)? Any observed debris shall be picked up by the maintenance crew. If the debris is too large, notify ATC for removal. A copy of the FODs will be made available during the Phase-In period. (DA Pamphlet 385-90). Grass clippings shall be either removed or uniformly distributed and shall not be windrowed or deposited in piles or clumps. Base Operations personnel will provide radios to communicate with ATC.

31. PWS 1.8.10 mentions that grounds maintenance personnel may require training and escorts in secured facilities, with coordination required 7 business days in advance. Will the Government identify which specific geographic areas or Technical Exhibit locations require active escorts, and specify if the 7-day coordination rule applies to routine operations or only to unscheduled tasks? The Government will identify these locations during the Phase-In period. The 7-day rule applies to all operations.

32. The evaluation criteria mandates proof of a minimum of three (3) years of experience in memorial/cemetery grounds maintenance and GA herbicide certifications. If a prime contractor partners with a specialized subcontractor to handle the cemetery or chemical application portions of the scope, will the subcontractor's corporate experience and licenses fulfill this evaluation standard, or must the prime contractor possess them natively? A subcontractor can fulfill these requirements.

33. Can the Government firmly confirm that irrigation maintenance and athletic field maintenance are entirely excluded from this contract and do not need to be addressed in the Management Plan? There is a requirement to manage the irrigation system in place for Cottrell Field and Warriors Walk. The Contractor shall inspect and test rain sensors, components and zones in the irrigation system monthly and include this on a report. The Contractor shall notify the COR of any irrigation or drainage problems.

34. Who holds final authority on whether a section meets the "Professional Appearance" standard? Is there an objective inspection protocol (such as random drop-disc tests or height-stick measurements), or is compliance based entirely on the subjective appraisal of the COR? The COR is the approving authority and will follow the guidelines laid out IAW the

PWS.

35. PWS 1.8.6 requires the contractor to notify the COR two (2) hours prior to curtailing operations due to unsafe weather conditions. Given that sudden severe thunderstorms are common to Coastal Georgia, a 2-hour advance notice is frequently impossible. Will the Government modify this to allow for immediate safety stand-downs, provided the COR is notified immediately upon halting operations? Yes.

36. Please confirm cycle counts per area type per year — Cantonment 20, Common/Semi- Improved 7, Unimproved 4, Cemeteries 3, Airfields 7 — and clarify whether the High Visibility row (e.g., 1 HV - 216 ac) is an over-and-above mow on top of the Cantonment cycles, or a substitute portion. This is the planned cycle count; however, the Government reserves the right to add or delete areas and/or the level of services. The High Visibility cuts are over and above the Cantonment cycles. (PWS 1.8.1 & TE3)

37. CLIN 0011AA = 1,000 Acre for FS Warriors Walk mow/trim. PWS §5.2.18 says minimum once per week. Please confirm 45 cycles vs 52 cycles per year. 50 cycles per year.

38. Attachment 9 (White Crepe Myrtle) appears to be a generic Phoenix, Arizona landscaping article and is not authoritative for southeast Georgia coastal conditions.

Please confirm whether this attachment is informational only and that pruning/care will follow UGA Liberty Co Extension Service recommendations + TCIA standards as stated in PWS §§5.2.19-5.2.21? Attachment 9 is information only, pruning/care should follow UGA Liberty Co Extension Service recommendations + TCIA standards as stated in PWS 5.2.19- 5.2.21.

39. WD 2015-4485 covers Liberty + Long; WD 2015-4491 covers Bryan + Chatham + Effingham. Cemeteries are also located in Tattnall and Evans counties. Which WD applies in Tattnall and Evans? WD # 2015-4511 covers Tattnall and Evans counties and has been incorporated.

40. Please confirm the WD 2015-4485 Rev 30 / WD 2015-4491 Rev 33 'HEALTH & WELFARE EO 13706' rate — extracted text is ambiguous between $5.09 and $5.89 per hour. We need the exact value to price fringe. Consult with Department of Labor.

41. Amendment 0001 directs proposal submission by e-mail to both POCs; base RFP 52.212-1 addendum specifies PIEE Solicitation Module with e-mail as backup. Please confirm e-mail is the primary (and only required) channel per the amendment. No proposals shall be submitted via PIEE. THE PRIMARY AND ONLY REQUIRED CHANNEL IS

OFFERORS SHALL SUBMIT PROPOSALS ELECTRONICALLY VIA EMAIL TO BOTH POINTS OF

CONTACTS.

42. Where does the offeror complete the pricing schedule and fully burdened labor pricing?

The offeror completes the SF 1449 for pricing of the CLINs. The offeror creates an excel spreadsheet for the fully burdened labor pricing spreadsheet with formulas intact.

43. Does the government have an IGCE range it can share, or provide historical pricing from prior similar work at this location? No.

44. Can the quality control Manager and the quality Control inspector be the same person?

Yes

45. Is there a mandatory meeting coming up that we need to attend in order to bid? No.

46. Can the incumbent Award information be provided as well as a brief summary of any changes from the previous contract? Is there a current or recent incumbent performing this requirement, and if so, what is the incumbent name, contract number and / or award amount? If there's an Incumbent, has there been any significant "Change in Scope" or increase in the numbers between the incumbent's award solicitation and this 2026 solicitation? The current contract is an Intergovernmental Support Agreement (IGSA) with the City of Hinesville, GA which the Mission and Installation Command (MICC) Fort Stewart is not involved with. No other information is known.

47. During the phase in period, how will the work performance criteria be different (if at all) than the performance criteria when the phase in concludes and the contract is fully underway? Or will the incumbent still be completing the work during this time? Will the Government facilitate operational coordination with the incumbent provider? Is this phase-in paid as a flat, all-inclusive fixed fee to cover mobilization, security background checks, and onboarding, or is full-performance grounds maintenance expected to overlap during these two months? If mowing is required during phase-in, should it be priced inside CLIN 0001 or invoiced against the operational acreage CLINs? Phase-in period is paid as a flat fixed fee. See PWS 1.10.9.

48. Volume II sec. iv. Certifications/license calls for an herbicide application license which is a straight forward requirement, but also states "proof of a min of 3 years of experience in memorial maint. services..". How do you want this bid requirement to be met? Should it be listed in the past performance section? If it does fall under past performance, will lack of this specific type of work history be given a neutral rating, or will it be a disqualifying factor during bid evaluation? Provide the minimum of 3 year experience as part of Volume II, Factor I-Technical Capability (iv), not in the past performance factor.

49. Is this proposal just for small business? This is a 100% total small business set aside.

50. Will the KO accept the subcontractors Past Performance for the Prime Offeror or does the Past Performance have to be from the Prime Offeror only? The subcontractors past performance cannot replace the prime offerors past performance.

51. In the technical exhibit for the workload data, are the common areas the same as semi-improved areas? Yes. Can the Government provide the required mowing height standards for improved, semi-improved, and unimproved areas? See PWS for required mowing heights.

52. Will subcontractor personnel require separate installation access approvals, badges, or training submissions? Yes

53. Volume II (Technical Capability) is strictly limited to 10 pages. However, the evaluation criteria requires offerors to submit a comprehensive Staffing Plan, an Equipment Plan, a detailed Management Plan across 6 distinct terrain categories, a Phase-in Plan, and explicit proof of GA Herbicide certifications and multiple 3-year corporate/personnel experience records. Will the Government exclude copies of state licenses, certifications, and past performance proof from the 10-page limit, or allow them to be submitted as an un-paginated Appendix? The 10-page limit for Volume II (Technical Capability) excludes state licenses, certifications, and proof of 3-year corporate or personnel experience. These documents will not count towards the 10-page limit.

54. Please confirm whether the Base Year and option years are 12 calendar months per PWS §1.5 (Nov-Oct cycle) or 10 months base / 12 months options per the SF1449 CLIN Periods of Performance (Sep-Aug cycle). Which is contractually controlling for pricing?

There is 2-month phase in period (Sept -Oct), base year is 10 months (Nov- Aug) , followed by four option years that are 12 months (Sept- Aug).