Site_Visit_Briefing_W911S8-17-R-0001_JBLM_Paving_-29_Nov_2016.pdf

UNCLASSIFIED

UNCLASSIFIED

UNCLASSIFIED

JBLM Paving

Indefinite Delivery Contract for Construction

Pre-Proposal/Site Visit Conference

Ianthe Stevens-Ford

Contract Specialist

Ianthe.m.stevens-ford.civ@mail.mil

29 November 2016

Agenda

• Administration

• Pre-Proposal/Site Visit Conference Rules of

Engagement

• Request for Proposal

• Proposal Volumes

• Submitted Questions

• Site Visit

• Points of Contact

Administration

• Welcome

• Sign-In

• Silence all Cell Phones

Pre-proposal/Site Visit Conference Rules of

Engagement

• All communications shall be in writing through MICC-JBLM

– Points of Contact

• Ianthe Stevens-Ford, (253) 982-2534, Ianthe.m.stevens-ford.civ@mail.mil

• Angela Chaplinski, (253) 982-3862, angela.k.chaplinski.civ@mail.mil

• Briefing content & answers to questions do not qualify or change the terms of the solicitation.

– RFP, and its attachments, takes precedence over all verbal communications

• PHOTOGRAPHS of the site visit are ALLOWED! However, they cannot be posted to public sites. No video or audio.

• Upon conclusion of the site visit, attendees must exit the base

• Comments and/or questions during the conference/site visit will not be answered at the conference. (Reference Section L, Paragraph 1.11.1 of the RFP)

• Must submit all questions in writing – due no later than 1 December 2016, 3:00 p.m. PST

Request for Proposal (RFP)

• Read the RFP and ALL attachments completely!

• RFP Section L outlines specific proposal preparation instructions

• RFP Section M outlines specific evaluation criteria

• Proposals are due 16 December 2016, 12:00

PM, Pacific Standard Time

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Request for Proposal Information

• IDIQ with FP CLINs

•NAICS-237310

•8(a)Set-Aside

•Offer Acceptance Period (120 calendar days)

•Intends to award without Discussions

Request for Proposal, continued

• Ensure that the SF 1442 and SF30s are completed and signed when you submit your proposal

• To date, no amendments have been issued.

• Submit to address as specified in the RFP, Section L, Paragraph 4.2

• Ensure you allow enough time for your proposal to arrive before the closing date and time

• Electronic submissions via email or facsimile will not be accepted, RFP-Section L, Paragraph 4.4

Proposal Volumes

VOLUME VOLUME TITLE COPIES PAGE LIMIT

I General & Contract Documentation Original + 1

+ 2 CD-ROM

No Limit

II

Technical Capability

- Sample Project

- Experience

Original + 3

+2 CD-ROM

30 pages total

III Past Performance Original + 2

+ 2 CD-ROM

See Para 8.0

IV Price Original + 2

+ 2 CD-ROM

No Limit

Price Schedule

• CLIN 0001 Paving IDIQ

• Indefinite Delivery Indefinite Quantity Contract for Roads and Airfield Projects on Joint Base Lewis-McChord (JBLM), Washington. Provide pavement repairs and minor construction in accordance with Technical Exhibit C-Statement of

Work. This is a fixed-price requirement CLIN.

• Estimated Quantity Unit of Issue UNIT PRICE Estimated Amount

• See TE– A-ELIN Proposal Schedule Base Period for Estimated Quantity, Unit of Issue, and Unit Price $_____________

• Ensure mathematical calculations are correct!

ELIN Proposal Schedule-TE A

10/11/2016

Exhibit

Line

Item

Number

(ELIN)

PRICING SCHEDULE UNIT

ESTIMAT

ED (EST)

QUANTIT

Y

Unit Price EST ELIN Total

CLEARING AND

GRUBBING (Cut & chip light trees to 6" diam.) SY 50000

TREE REMOVAL

GREATER THAN 6-INCH TO

8-INCH DIAMETER EA 15

KATSURA TREE

(CERCIDIPHYLLUM

JAPONICUM)

EA

JACUEMONT BIRCH

(BETULA JACQUEMONTII)

EA

SCARLET OAK (QUERCUS

COCCINEA)

EA

RED OAK (QUERCUS

RUBRA)

EA

TREE ROOT BARRIER

PANELS

LF

DEMOLITION

CLIN 0001-Total Estimated Amount

Technical Exhibit A Section B-

Proposal Schedule Solicitation: W911S8-17-R-0001

Unit price shall be calculated to the nearest cent. The "Total

Estimated Amount" for each performance period shall be inserted in

BASE PERIOD

Submitted Questions

The Government has not posted questions and answers to the FBO website. The answers to the following question will post to the FBO website.

1. Factor 2, Past Performance refers to projects being completed within the last 7 years. To meet this requirement, will the government accept current on-going projects?

Section L, paragraph 8.1.2 states, “When addressing past performance evaluation criteria set forth in this solicitation, the Offeror shall provide recent and relevant information regarding an Offeror’s actions under previously awarded contracts. A recent contract effort is defined as occurring within six (6) years from the date of issuance of this solicitation. The Government will not consider any contract where performance began within six (6) months prior to the release date of this RFP”

2. According to Section J, the documents for this project were missing Section 014500.1020 & 321221.

014500.1020 Reference will be removed on Amendment 0001.

321221 will be uploaded to on Amendment 0001.

3. Can you please verify if we, the general contractor, can submit a past performance project by our critical subcontractor in the experience section, as long as we have subcontractor consent?

Section L, 7.3.2.1 states that the Offeror shall submit a minimum of six projects and no more than seven project examples for the Prime Offeror.

Site Visit

• Proceed to site visit location at building 2161 and 2160 on JBLM, Lewis Main – (2161 Liggett

Ave, Fort Lewis)

– Directions Leaving Building 2015:

• From 4th Ave take a left onto Liggett Ave

• Building 2161 is located on the right side of the street

• Site visit will commence 20 minutes after the conclusion of the Pre-proposal Conference.

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Important Dates

Questions due 1 December 2016 by 3:00 PM PST

Offers are due no later than 16 December 201 at 12:00:00 PM

PST

Reminder: All remarks and explanations given during this conference will not qualify or change the terms of the solicitation. Any changes to the solicitation must be by an amendment issued by the Contracting Officer in order to be binding.

Points of Contact

Contract Specialist:

Ianthe Stevens-Ford

MICC-JBLM

Phone – (253) 982-2534

Email: ianthe.m.stevens-ford.civ@mail.mil

Procuring Contracting Officer:

Angela K. Chaplinski

MICC-JBLM

Phone – (253) 982-3862

Email: angela.k.chaplinski.civ@mail.mil

Mission and Installation Contracting Command