01 30 00 Administrative Requirements.pdf

SECTION 01 30 00 Page 1

SECTION 01 30 00

ADMINISTRATIVE REQUIREMENTS

08/15

PART 1 GENERAL

1.1 SUBMITTALS

1.2 ADVANCED NOTICE OF CONTRACTOR PERFORMED ACCEPTANCE TESTING

1.3 MECHANICAL AND ELECTRICAL LAYOUT DRAWINGS

1.4 QUALIFICATIONS OF PERSONNEL ENGAGED IN CONTRACT WORK INVOLVING LIFE

SAFETY SYSTEMS

1.5 CONTRACTOR PERSONNEL REQUIREMENTS

1.6 SUPERVISION

1.7 PRECONSTRUCTION CONFERENCE

1.8. PARTNERING: LEVEL C PARTNERING

1.9 AVAILABILITY OF COMPUTER-AIDED DRAFTING AND DESIGN (CADD) DRAWING

FILES

1.10 ELECTRONIC FILE FORMATS

1.11 ELECTRONIC MAIL (E-MAIL) ADDRESS

1.12 PROPOSED PROJECT MODIFICATIONS:

PARTS 2 & 3 NOT USED.

PART 1 GENERAL

1.1 SUBMITTALS

Government approval is required for submittals with a "G" designation; submittals not having a "G" designation are for information only. When used, a designation following the "G" designation identifies the office that will review the submittal for the Government. The following shall be submitted in accordance with Section 01 33 00 SUBMITTAL PROCEDURES:

SD-01 Preconstruction Submittals

List of contact personnel; G

SD-02 Shop Drawings

Layout Drawings; G

1.2 ADVANCED NOTICE OF CONTRACTOR PERFORMED ACCEPTANCE TESTING

The Contractor shall notify the Contracting Officer a minimum of 20 days prior to performing any acceptance testing of the following systems, (1) Energy Management & Control System (EMCS), (2) Fire Detection/Protection, (3) Intrusion Detection System, (4) Uninterruptible Power Supply (UPS), (5) Heating, Ventilation, and Air Conditioning (HVAC), (6) Aqueous Film Forming Foams (AFFF), (7) Hydrant Refuel and (8) Medical and Food Service Systems. In this notification, the

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Contractor shall certify that all equipment, materials, and personnel necessary to conduct such testing will be available on the scheduled date and that the systems have been pre-checked by the Contractor and are ready for performance and acceptance testing. Contractor shall also confirm that all operations and maintenance manuals and as-builts have been submitted and approved. No performance and/or acceptance testing will be permitted until the operations and maintenance manuals and as-builts have been approved. Advance notification is not required for testing performed as part of fabrication or installation.

Government personnel, at the option of the Government, will travel to the site to witness testing. If the testing must be postponed or canceled for whatever reason not the fault of the government, the Contractor shall provide the Government not less than 3 working days advance notice (notice may be faxed) of this postponement or cancellation. Should this 3 working day notice not be given the Contractor shall reimburse the Government for any and all out of pocket expenses incurred for making arrangements to witness such testing including, but not limited to airline, rental car, meal, and lodging expenses. Should testing be conducted, but fail and have to be rescheduled for any reason not the fault of the Government, the Contractor shall similarly reimburse the Government for all expenses incurred.

1.3 MECHANICAL AND ELECTRICAL LAYOUT DRAWINGS

The Contractor shall submit, for Contracting Officer's approval, scaled layout drawings, including appropriate elevations and sections, as required, showing the room arrangement the Contractor proposes for all pieces of mechanical and electrical equipment and appurtenances thereto, including, but not limited to air conditioning equipment, boilers, compressors, hot water tanks, pumps, electrical control panels, ducts and piping, communications equipment, and fire alarm/mass notification and fire suppression equipment that are to be located in the room. Mechanical and electrical layouts shall be coordinated to eliminate any conflicts of installed equipment. No payments will be made to the Contractor for furnishing or installing equipment until the layout drawings have been approved by the Contracting Officer. Mechanical and electrical equipment layout drawings shall be identified and submitted as specified herein. Equipment rooms shown on the drawings are of adequate size to accommodate equipment of required capacities as available from several manufacturers with sufficient space left for access, servicing, and removal. The use of equipment items with dimensions such as "to crowd the space" will not be permitted.

1.4 QUALIFICATIONS OF PERSONNEL ENGAGED IN CONTRACT WORK INVOLVING LIFE

SAFETY SYSTEMS

Any individual, business, or firm engaged in the inspecting, testing, maintaining or servicing of applicable fire and life safety systems and equipment shall be certified to perform these activities in accordance with Appendix I ( Hot Work Checklist) of JBLM REG 420-30. A certificate of fitness can be obtained by completing the Employee Application for Certification of Fitness with supporting credentials to the JBLM Fire Prevention branch. Allow five working days for processing of application for Certificate of Fitness. Contact the JBLM Fire Prevention Branch at 253-966-7155 or 253-966-1764 for additional information. Submit a copy of certificate of fitness to the Contracting Officer or the Contracting Officer's Representative prior to starting work on life safety system and equipment.

1.5 CONTRACTOR PERSONNEL REQUIREMENTS

1.5.1 Subcontractors and Personnel

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Furnish a list of contact personnel of the Contractor and subcontractors including addresses and telephone numbers for use in the event of an emergency. As changes occur and additional information becomes available, correct and change the information contained in previous lists.

1.5.2 Identification Badges

Identification badges, if required, will be furnished without charge. Application for and use of badges will be as directed. Immediately report instances of lost or stolen badges to the Contracting Officer.

1.5.3 Contractor Personnel Requirements

Failure to obtain entry approval will not affect the contract price or time of completion.

1.6 SUPERVISION

Have at least one qualified supervisor capable of reading, writing, and conversing fluently in the English language on the job site during working hours. In addition, if a Quality Control (QC) representative is required on the contract, then that individual shall also have fluent English communication skills.

1.7 PRECONSTRUCTION CONFERENCE

After award of the contract but prior to commencement of any work at the site, meet with the Contracting Officer to discuss and develop a mutual understanding relative to the administration of the value engineering and safety program, preparation of the schedule prices, shop drawings, and other submittals, scheduling programming, and prosecution of the work. Major subcontractors who will engage in the work shall also attend.

1.8 PARTNERING

LEVEL C PARTNERING: To most effectively accomplish this contract, the Government requires the formation of a cohesive partnership with the Contractor and its subcontractors. The partnership will draw on the strength of each organization in an effort to achieve a quality project done right the first time, within budget, on schedule, and without any safety mishaps. This level of partnering discusses partnering concepts and benefits and should become a part of the preconstruction conference. The senior Government representative and senior Contractor representative present will jointly host the partnering sessions. The partners will determine the frequency of the follow-on sessions. Partnering sessions should be held at or near the location of the activity contracting office. The participants shall bear their own costs for meals, lodging, and transportation associated with partnering.

1.9 AVAILABILITY OF COMPUTER-AIDED DRAFTING AND DESIGN (CADD) DRAWING

FILES

After award and upon request, the electronic "Computer-Aided Drafting and Design (CADD)" drawing files will only be made available to the Contractor for use in preparation of construction drawings and data related to the referenced contract subject to the following terms and conditions.

Data contained on these electronic files shall not be used for any purpose other than as a convenience in the preparation of construction drawings and data for the referenced project. Any other use or reuse shall be at the sole risk of the Contractor and without liability or legal exposure to the Government.

The Contractor shall make no claim and waives to the fullest extent permitted by law, any claim or cause of action of any nature against the Government, its agents or sub consultants that may arise out of or in connection with the use of these electronic files. The Contractor shall, to the fullest extent permitted by law, indemnify and hold the Government harmless against all damages, liabilities or

SECTION 01 30 00 Page 4 costs, including reasonable attorney's fees and defense costs, arising out of or resulting from the use of these electronic files.

These electronic CADD drawing files are not construction documents. Differences may exist between the CADD files and the corresponding construction documents. The Government makes no representation regarding the accuracy or completeness of the electronic CADD files, nor does it make representation to the compatibility of these files with the Contractors hardware or software. In the event that a conflict arises between the signed and sealed construction documents prepared by the Government and the furnished CADD files, the signed and sealed construction documents shall govern.

The Contractor is responsible for determining if any conflict exists. Use of these CADD files does not relieve the Contractor of duty to fully comply with the contract documents, including and without limitation, the need to check, confirm and coordinate the work of all contractors for the project.

If the Contractor uses, duplicates and/or modifies these electronic CADD files for use in producing construction drawings and data related to this contract, all previous indicia of ownership (seals, logos, signatures, initials and dates) shall be removed.

1.10 ELECTRONIC FILE FORMATS

The Contractor shall establish and maintain the capability to open, create, and send all documents, including contract submittals in Microsoft Office (EXCEL, WORD, PROJECT, etc.) Adobe Acrobat, and other similar formats.

1.11 ELECTRONIC MAIL (E-MAIL) ADDRESS

The Contractor shall establish and maintain electronic mail (e-mail) capability along with the capability to open and send various electronic attachments in Microsoft, Adobe Acrobat, and other similar formats. Within 10 days after contract award, the Contractor shall provide the Contracting Officer a single (only one) e-mail address for electronic communications from the Contracting Officer related to this contract including, but not limited to contract documents, invoice information, request for proposals, and other correspondence. The Contracting Officer may also use e-mail to notify the Contractor of base access conditions when emergency conditions warrant, such as hurricanes, terrorist threats, etc. Multiple e-mail address will not be allowed.

It is the Contractor's responsibility to make timely distribution of all Contracting Officer initiated e-mail with its own organization including field office(s). The Contractor shall promptly notify the Contracting Officer, in writing, of any changes to this e-mail address.

1.12 PROPOSED PROJECT MODIFICATIONS:

Price proposals for proposed modifications shall be submitted in accordance with the requirements of the Contract Clause 252.236-7000 (MODIFICATION PROPOSALS – PRICE BREAKDOWNS). If change order work impacts or delays other unchanged contract work, the costs of such impacts or delays shall be included in the proposals and separately identified.

PART 2 PRODUCTS

Not Used

PART 3 EXECUTION

Not Used

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