A_3_6_2_J A14-38_Delta_Controls_Redacted.pdf

Control No. POA 14-38

JUSTIFICATION AND APPROVAL

FOR OTHER THAN FULL AND OPEN COMPETITION

1. CONTRACTING AGENCY: U.S. Army Engineer District, Alaska, Contracting Division, Post Office Box 6898, Joint Base Elmendorf-Richardson (JBER), Alaska 99506-0898.

2. DESCRIPTION OF ACTION: The U.S. Army Engineer District, Alaska (POA) intends to include restrictive brand name specifications for the following construction materials in solicitation W911KB-14-R-0017 for the Design-Build Dormitory at Eielson Air Force Base, Alaska (EIE326). These construction materials are required by Eielson Air Force Base so that the systems installed in the Dormitory will interface with existing Eielson AFB systems.

Delta Direct Digital Control System (quantity: 1)

The restrictive specifications will be in a solicitation for a new firm fixed-price construction contract to be awarded with FY14 O&M funds. The restricted construction materials represent approximately less than of the expected construction cost of the project.

3. DESCRIPTION OF SUPPLIES/SERVICES: Eielson AFB requires that new facilities interface with existing basewide standard for Delta DDC controls. The estimated construction contract amount is and the estimated cost of the restricted construction materials is as follows:

Construction Material Quantity Unit Price

Total

Delta Direct Digital Control System (49 pts)

The cost for the restricted construction materials to be installed in the EIE326 Dormitory project on Eielson AFB, AK is estimated to be less than . Approval authority is the Procuring Contracting Officer.

4. AUTHORITY CITED: Other than Full and Open Competition is authorized pursuant to 10 U.S.C. 2304(c)(1) as implemented by FAR 6.302-1(a)(2) and 6.302-1(b)(4) when there is only one responsible source and no other supplies and services will satisfy agency requirements.

5. REASON FOR AUTHORITY CITED:

DELTA CONTROLS, DIRECT DIGITAL CONTROL SYSTEM

a. Background: Eielson AFB Base is converting to a Delta Controls DDC system for monitoring and controling the HVAC sytems in all faciliteis on Base. The DDC systems in each facility must have the capability to communicate with the Base wide systems.

b. Justification: The direct digital control devices and controller must communicate with the the existing basewide Delta controls system. Intallation of another system manufacturer would not meet this requirement. Additionally, installation of another system would require substantial duplication of cost to the Government that is not expected to be recovered.

These costs would include:

- Additional training for Base technicians learn a different controls system

- Requirement for stocking duplicate spare parts for different controls system

- Duplicate effort for installing software upgrades

- Modification of existing/future service contracts to include a different controls system

c. Impact: Failure to incorporate the requirement for compatibility with the existing Eielson AFB DDC system will result in substantial duplication of cost to the Government that is not expected to be recovered through competition.

d. Alternatives: None. Specification of a Delta controls system is essential to the Government’s requirements, precluding consideration of a product manufactured by another company.

6. EFFORTS TO OBTAIN COMPETITION: Based on information in paragraph 5, above, competition for the sole source brand name items included in solicitationW911KB-14- R-0017 have historically not been feasible because each material or system must be from the specified manufacturer.

7. ACTIONS TO INCREASE COMPETITION: To ascertain whether existing manufacturers or new manufacturers entering the market have developed products or programming which would be compatible, interchangeable and competitive with the items identified in this document and currently in use, a sources sought notice was published in FedBizOpps on 01 May 2013. The notice contained the Government’s intent to acquire the materials/systems included in this J&A on a sole source basis for facilities on Alaska military installations. No responses to the sources sought notice were received and it was determined that changes to the sole source specifications are not appropriate.

8. MARKET SURVEY: Market research was conducted to determine if there were other manufacturers who could fully meet the Government’s requirements. All the requirements included in this J&A are incidental to the total requirement for the Dormitory project.

9. INTERESTED SOURCE: In accordance with FAR 5.102(a)(6), this J&A will be included with the Phase 2 solicitation through the Government Point of Entry (www.fedbizopps.gov). Any sources that indicate interest as a result of the publication will be evaluated.

10. OTHER FACTORS:

a. Procurement History: The installation master plans have selected master/supervisory systems to comply with Air Force standardization programs and minimize risks to life safety in emergency situations. These construction materials are required in the Dormitory in order to interface with the existing master/supervising systems.

b. Acquisition Data Availability: Not applicable.

c. Unusual and Compelling Urgency: Not applicable.

d. Subcontracting Competition: Subcontracting opportunities exist for suppliers, distributors, and/or installers. This is a restrictive specification that only precludes http://www.fedbizopps.gov/ consideration of a product manufactured by another company. Subcontracting competition will be the responsibility of the Prime contractor awarded the contract.