A_3_6_2_J A_14-33_Best_locks_Redacted.pdf

Control No. POA 14-33

LIMITED SOURCES JUSTIFICATION & APPROVAL

FOR OTHER THAN FULL & OPEN COMPETITION

1. CONTRACTING AGENCY: U.S. Army Engineer District, Alaska, Contracting Division, P.O. Box 6898, JBER, Alaska 99506-0898.

2. DESCRIPTION OF ACTION: This is a Justification and Approval (J&A) for Other than Full and Open Competition to include a sole source (brand name) specification for the BEST brand lock cores in solicitation W911KB-14-R-0017 for the 168 Person Dormitory, Eielson AFB, Alaska (EIE326). The solicitation will be a competitive Request for Proposal resulting in a new firm-fixed price construction contract to be awarded with FY14 MILCON funds.

3. DESCRIPTION OF SUPPLIES: This J&A is for the inclusion of a brand name specification for the BEST brand 7-Pin Inter-Changeable (IC) lock cores in the EIE326 Dormitory on Eielson AFB, Alaska. These lock cores are an integral part of Eielson’s existing master keying system required for major building renovation projects on Army installations. Estimated cost of the BEST lock cores is , based on 405 units at a price of ea; approval authority is the Procuring Contracting Officer.

4. AUTHORITY CITED: Other than Full and Open Competition is authorized pursuant to 10 U.S.C. 2304(c)(1), FAR 6.302-1(a)(2), when only one responsible source and no other supplies or services will satisfy agency requirements.

5. REASON FOR AUTHORITY CITED:

a. Background: Engineering and Construction Bulletin No 2005-1, dated 18 March 2005, cites a policy memorandum from the Installation Management Agency (IMA) and the Director of Military Programs, dated December 14, 2004 which directs the use of the electronic card access systems on new construction projects and major building renovations on Army installations. The bulletin also directs that every Army Installation develop a master plan for the electronic key card access system that requires installation buildings to use equipment from a single manufacturer for consistency, compatibility, and sustainability. Best electronic card access systems and the Best lock cores are compatible with Eielson Air Force Base’s existing master keying system.

b. Justification: Eielson has established Best as the Installation’s master keying system with which all lock cores and keyless entry systems must be compatible. There are several manufacturers of locksets that accept Best interchangeable lock cores, therefore this J&A is for the lock core only and not lockset hardware. Lock and pinning codes are proprietary to each manufacturer thus multiple manufacturers require multiple master systems and do not meet the Installation’s requirement for a grand master keying system.

The Best lock cores and Best card access readers comply with the Army’s standardization program.

c. Impact: Use of keying systems from multiple manufacturers is not in accordance with Air Force policy to have a standard keying system from one manufacturer for consistency, compatibility and sustainability and would result in the Installation having to maintain multiple grand master systems.

d. Alternatives: None. Eielson standard grand master lock system is Best.

Specification of Best lock cores and card access readers is essential to the Government’s requirements, precluding consideration of a product manufactured by another company.

6. EFFORTS TO OBTAIN COMPETITION: Based on information in paragraph 5, above, competition for the sole source brand name items to be included in solicitation W911KB-14-R-0017 is not feasible.

7. ACTIONS TO INCREASE COMPETITION: Based on information in paragraph 5, above, competition for the sole source brand name items to be included in solicitation W911KB-14-R-0017 is not feasible.

8. MARKET SURVEY: A sources sought notice for market research for alternative sources/items for the BEST brand 7-Pin Inter-Changeable (IC) lock cores was posted on FedBizOpps in March 2013. No responses were received; no alternative items were proposed as a result of this notice.

9. INTERESTED SOURCE: In accordance with FAR 5.102(a)(6), this J&A will be included with the solicitation on the Government Point of Entry (www.fedbizopps.gov).

Any sources that indicate interest as a result of the publication will be evaluated.

10. OTHER FACTORS:

a. Procurement History: The BEST 7-Pin IC lock cores have been specified and provided under prior FY11 – FY14 projects on all military installations in Alaska.

b. Acquisition Data Availability: Not applicable.

c. Unusual and Compelling Urgency: Not applicable.

d. Subcontracting Competition: Subcontracting opportunities exist for suppliers, distributors, and/or installers. This is a restrictive specification that only precludes consideration of a product manufactured by another company. Subcontracting competition will be the responsibility of the Prime contractor awarded the contract.

http://www.fedbizopps.gov/

"I certify that this J&A is accurate and complete to the best of my knowledge and belief."