OSOP_Property Managemtn-Draft.pdf

Department of Defense HUMINT Training – Joint Center of Excellence 821 Irwin Street, Matlack Hall Fort Huachuca, AZ 85613

ORGANIZATIONAL STANDARD OPERATING PROCEDURES

PROPERTY MANAGEMENT

Summary. This Organizational Standard Operating Procedure (OSOP establishes procedures and standards for managing and accounting for Government property assigned to the HT-JCOE.

Applicability. This OSOP is applicable to all DoD Civilians and military personnel of HT-JCOE. All HT-JCOE personnel are held accountable to and are expected to adhere to the procedures set forth in this OSOP.

Proponent: HT-JCOE, J4

DSN: 879-6730, COMM: (520) 538-6730

PROPERTY MANAGEMENT OSOP

1. Purpose. To provide a general summary of the Unit Commander’s responsibilities in respect to this Organization’s Property Accountability. To establish a guideline to be used by the J4 Property Management section as the Property Book Manager (PBM) provides logistical support to the Center’s training mission.

2. References:

a. AR 735-5, Policies & Procedures for Property Accountability, 10 May 2013

b. AR 710-2, Supply Policy Below the National Level, 8 July 2005

c. PAM 710-2-1, Using Unit Supply System (Manual Procedures), 31 December

d. CTA 50-990, Clothing and Individual Equipment, 19 April 2005

e. CTA 50-909, Field and Garrison Furnishings & Equipment, 19 April 2005

f. CTA 50-970, Expendable/Durable Items, 28 January 2005

g. SB 700-20, Cataloging of Supplies & Equipment, 15 October 2005

h. TRADOC Policy Letter 10, Command Supply Discipline Program, 9 November

i. HT-JCOE Hand Receipt Holder Hand Book

General. To establish guidelines for personnal responsible for government-purchased property accountability within the area for which he/she has been assigned/attached to at HT-JCOE.

a. The Property Management section will be maintained and operated in according with (IAW) above mentioned references. The personnel accountable for government-purchased property will be on appointment orders.

b. Deviations from this OSOP are not authorized unless approved by the Logistics Manager. This OSOP will be reviewed and updated when needed due to changes in policies and procedures.

c. All section and course leaders are required to read this OSOP and will ensure compliance with all provisions. This OSOP will be readily available to all personnel assigned or attached to the HT-JCOE.

d. There are constant changes in policies and procedures throughout the Department of Defense that may require changes to this OSOP. As changes happen throughout the command there may also be occasions where this OSOP may require revisions.

Therefore, written recommendations for changes that occur may be submitted through the J4 Manager. However, no changes will be implemented without the approval of the J4 Manager.

e. This OSOP supersedes all previous GSA SOPs.

3. Responsibilities.

a. Commander, HT-JCOE:

(1) By appointment, is ultimately responsible for all actions in the organization and must maintain proper command and control of all material items associated with command mission. This responsibility can’t be delegated to another individual.

(2) Maintain supply discipline within the command, and take appropriate action(s) to enforce supply discipline.

(3) Ensure unit personnel and students comply with unit policy, procedures, regulations, and this SOP.

(4) Serves as the final Investigation approver for property Loss, Damage, and Destruction Investigations.

b. Logistics Manager:

(1) Serve as the Primary Hand Receipt Holder for HT-JCOE with the Fort Huachuca Garrison Property Book Office

(2) Serve as the Command Supply Discipline Program Monitor for HT-JCOE

(3) Ensure that all Property Book Management are appointed in writing and duties are clearly defined.

c. Property Book Manager:

(1) Maintain accountability for all Property Book items through use of the Property Book Unit Supply Enhanced (PBUSE) by using automated hand receipts, such as, DA Form 3161, Request for Issue and Turn-In and DA Form 2062, Hand Receipt/Annex Number.

(2) Oversee the logging of non-PBUSE items to the Parts Items Listing, Sharepoint-based, log for items such as, Mobile devices and non-standard property.

(3) Provide support and recommendations to the HT-JCOE Commander and Logistics Manager.

(4) Provide assistance to individuals assigned to the HT-JCOE that are outside their personal expertise.

(5) Maintain accountability of all property in accordance with established policies and regulations.

(6) Maintain sub-hand receipts holder files.

(7) Request/receive equipment and maintain all supporting documents.

(8) Administer all inventories in accordance with established timelines and standards.

(9) Publishes Standard Operating Procedures (SOP).

(10) Maintain unit DA Form 4610-R, Table of Distribution and Allowances (TDA) and Modification Table of Organization and Equipment (MTOE).

(11) Monitors Property Command Supply Discipline.

d. Property Book Warehouser:

(1) Complete introduction documents for new equipment (annotate serial numbers) providing property book clerk with documentation for hard copy filing.

(2) Produce rough draft component listings for new acquired equipment being added to either PBUSE or PIL.

(3) Coordinate, schedule and execute turn-in/issue of hand receipted equipment with HRHs using automated hand receipts, such as, DA Form 3161and DA Form 2062.

(4) Schedule and execute, with SSA, CTIP, and other Fort Huachuca external entities, turn-ins and lateral transfer of PBUSE/PIL equipment.

(5) Transfer and pick up property to/from the appropriate technical inspection shops, i.e., IEW.

a. (6) Maintain warehouse/property segregation functions such as, PBUSE vs PIL and stock-on-hand vs inop/excess for turn-in equipment.

(7) Conduct inventory and barcode all HT-JCOE government purchased furniture, security containers, flags and appliances (when applicable).

(8) Validate all DA3161, DA2062, DA2407/2404, DD1348-1A, Hand Drive Disposition form and DRMO required documentation (comparing paperwork to actual equipment).

b. (9) Validate equipment serial number, using the two-person integrity rule.

c. (10) Maintain warehouse housekeeping (maintaining equipment serviceability).

e. Property Book Clerk:

(1) Post completed documents to Transaction Ledger and then to the HT-JCOE SharePoint site.

(2) Maintain hard copy files IAW Army Regulation 735-5, dated May 10, 2013, (6years record retention and 3yrs on hand in PBT office).

(3) Produce DA3161 (turn-in/issue) documents.

(4) Produce DA2062 (component listing/temporary issue receipt).

(5) Inquire and Resolve issue/turn-in discrepancies with DRMO.

(6) Produce/Maintain “Job In” (DA3161, DA2407/DA2404 document/functions for external repair support, i.e., Toner West/IEW.

(7) Produce/maintain all DA Form 1687s, Delegation of Authority (Signature Card), for J4/PBT (internal/external).

(8) Produce DD Form 1348-1A, for CTIP and DRMO turn-ins.

(9) Produce DD Form 3161for SSA/GPBO turn-ins.

(10) Maintain HRHs transactions folders against PBUSE/PIL SharePoint databases.

(11) Produce DA Form 2407 for technical inspections (repairs and turn-ins).

(12) Assist Property Book Warehouser (PBW) with warehouse duties as needed, such as, verifying equipment data and issuing and turn-in duties.

f. Sub-hand Receipts Holders:

(1) Will be appointed as Primary Hand Receipt Holder (PHRH) by the HT-JCOE Commander with Memorandum for Record, signed by HT-JCOE Commander, COL/06.

(2) Ensure all property is signed out to the user lever at all times.

(3) Maintain accountability of their property.

(4) Ensure the only person authorized to sign is on their own hand receipt and a DA Form 1687, Delegation of Authority (Signature Card) has been completed.

(5) DA Form 1687 will be prepared IAW DA PAM 710-2-1 and updated annually at a minimum; if PHRH doesn’t change.

(6) Notify the Chain of Command and PBM of any loss of accountability within 24 hours of loss

(7) Will ensure all property items are properly issued to the lowest end user of government property, within legal authority.

4. Hours of Operation:

a. The J4 Property Book Office will utilize the following hours of operation:

DAY HOURS OF OPERATION

Monday 0730-1200, 1300-1630

Tuesday 0730-1200 (Closed), 1300-1630

Wednesday 0730-1200, 1300-1630

Thursday 0730-1200, 1300-1630

Friday 0730-1200, 1300-1630

b. Hours are subject to change due to unforeseen mission requirements based on the discretion of the HT-JCOE Commander and the J4 Logistics Manager.

c. After hours support for contingency or emergencies can be coordinated with the J4 Logistics Manager directly.

d. Equipment to be re-issued back to Property Book Manager’s hand receipt shall be by appointment only, not walk-ins.

5. Maintenance Of Supply Records:

a. The Supporting Document File will contain an appropriate document to support every transaction recorded in the non-expendable document register. If a MILSTRIP requisition is canceled or rejected, a screen print will be made of pages one and two in the Transaction. Screen print documents will be filed in document number sequence along with other type documents such as receipts, turn-ins, etc.

b. The Active Document Register will be produced when required by the J4 Logistics Section and destroyed when no longer required. Any entries recorded in the non-expendable document register must have adequate documentation in the supporting document files to support the document register entry. Register is controlled and maintained manually by J4 Procurement Coordinator.

(1) MILSTRIP requisitions that have been rejected or canceled must be documented in the supporting document file.

(2) The Inactive Document Register, will be produced when prescribed by the

(3) J4 Logistics Section which will normally be at the end of a calendar year. The inactive document register will be retained on file for a two year period.

c. A Hand Receipt will be produced and maintained for every Primary Hand Receipt

Holder (PHRH) account (within each parent UIC). The printout will be prepared in three copies. The hand receipt holder will sign and date all original copies of hand receipts in the Property Book Office. Copy number two will be kept on file by the hand receipt holder. Copy number three may be used by the hand receipt holder as a working copy.

(1) Hand receipts will be kept current through the use of manual change documents (AR 710-2, Para 2-10g). These change documents will be posted to the PBUSE within 3 workdays after transaction is complete.

(2) The Transactions Affecting Property Book Balances is a listing that contains those transactions that have processed successfully and have been posted to the Property Book Files. The transactions not affecting Property Book Balances contains listing of status/serial number changes and will also be filed with the hand receipt until it is updated and signed.

6. Submission of Requisition: All requisitions for Class II, IV, and VII supplies will be requisitioned through the Supply and Support Activity (SSA). The exception to this would be for non-standard items/commercial of the shelf (COTS) items.

a. Requisitions for expendable supplies will be submitted to J4 via the HT-JCOE

SharePoint site for requisitioning utilizing the SSA, Government Purchase Card (GPC), or Contracted Supply Vehicle.

7. Output Reports and Listings: All PBUSE automated reports and listings will be accomplished by using the procedures in PBUSE End User’s Manual.

a. The Organizational Hand Receipt, Sensitive Item Inventory Listing and, the Cyclic Inventory Listing will be generated on a monthly basis. Inventories will be conducted by the PHRH and results recorded on the inventory listings. The originals will be signed by the PHRH and maintained on file at the Property Book Office. Copies of the completed inventory listings will be kept on file at J4 Logistics Office. PBM shall furnish each HRH with copy of PBUSE hand receipts monthly via email or in distribution center.

8. Computer Software Maintenance:

a. Processing of classified materials or reports is not authorized on the PBUSE System. Computer and all memory devices and diskettes used on the computer will be properly labeled, "UNCLASSIFIED".

9. Request for Issue of Property: A Consolidated Request Form (CRF) on Share Point Site will be used to request all property items from the Property Book Management Team. This is the only validated means of requesting equipment. In some cases the J4 Logistics Section will have to procure the items are requested..

a. The CRF will include national stock number, item nomenclature, line number, quantity, hand receipt number and justification for issue of property, if known by the requestor

b. After all information on the CRF is validated, see if item is excess within the campus if so; a lateral transfer DA Form 3161 (Request for Issue or Turn-in) will be prepared in three copies. Items not available for issue will be ordered from the approved sources of supply by the J4 Procurement Coordinator.

(1) The original copy is kept by the J4 PBM representative.

(2) The second and third copy is kept by the hand receipt holders (losing and gaining).

c. The PBM will coordinate with the PHRH to establish a date and time the property is to be inventoried and issued. THE J4 PBM DOESN’T HAVE TO BE PRESENT

FOR TRANSFER.

d. After the non-expendable property has been issued to the Primary Hand Receipt Holder (PHRH) or his/her authorized representative listed on the Signature Card (DA Form 1687); the original copy of DA Form 3161 is brought back to the property book section for input to the PBUSE system.

e. The original copy will be filed in the supporting document files and the duplicate(s) will be returned to the Hand Receipt Holder(s). Final copy shall have and Posted date include to validate all property records have been changed.

10. Request for Turn in Of Property: (DA PAM 710-2-1 Chapter 3 DA Form 3161 (Automated Request for Turn-In) on Share Point will be initiated by the hand receipt holder for items that require turn in. Turn-in of equipment to J4 for disposition will be initiated by the HRH; an email is insufficient for processing. The property book management personnel will edit the documents, ensure a valid Technical Inspection (TI) with a condition code is available, and verify the equipment has been cross leveled with disposition instructions prior to assigning a turn-in document number. For property book items, a suspense document will be generated in the PBUSE System.

11. Lateral Transfer of Property:

a. Internal Transfers (Within the HT-JCOE Campus Command): Use of manual DA Form 3161 to transfer accountable items to authorized gaining HRH. The losing HRH prepares the forms. Forms should be prepared in enough copies to meet the needs of the losing HRH, gaining HRH, and PBM. The J4 PBM shall be courtesy copied (CCed) on all email traffic.

b. External Transfers (Outside the HT-JCOE Campus Command): Must be approved by J4 Logistics Manager prior to execution. The J4 PBM will complete transfer with potential gaining organization. HT-JCOE losing HRH must process turn in document to the J4 property book section for property record adjustment.

12. Notice of Delegation of Authority: DA FORM 1687. The DA Form 1687 is used when an accountable/responsible person wants to designate a representative to request and sign for equipment/supplies in the hand receipt holders’ absence.

a. The DA Form 1687 will be submitted in three copies to the J4 Logistics Office.

J4 Personnel will edit the document to ensure data on the document is accurate and prepared in accordance with DA Pam 710-2-1.

b. If all the information on the card is correct:

(1) All copies will be stamped with 'RECEIVED’' on the back and initialed by the

PBM.

(2) The original copy will be filed at the property book management office.

(3) The second copy will be sent back to the HRH for their records.

13. Cyclic Inventory: The monthly 10% cyclic inventory will be conducted and all HRH will be made known if they have items to be inventoried for the respective inventory period. Note not all items will be inventoried every month (randomly selected) (PBUSE items only).

a. An automated inventory listing is generated on the 1st working day of the month in order to conduct and record the inventory results.

b. Scheduled cyclic inventories will be conducted by the Course/staff section hand receipt holder and cannot be delegated.

c. The original signed copy will be on file with the property book management office before the 28th of each month. The Pen and Ink copy will be returned to the Garrison Property Book Office (GPO). The HT-JCOE Logistics Manager will enter his/her name, rank, date and sign inventory listings.

14. Sensitive Item Inventory: Sensitive items are items identified by the Control Item

Inventory Code (CIIC) listed in the current FEDLOG/CATALOG or SB 700-20 catalog.

a. An automated inventory listing is produced by the 1st working day of each month in order for the PBM to conduct and record the inventory results.

b. Upon completion of the sensitive inventory, the J4 Logistics Manager will print the date, rank, name and sign the all copies of the sensitive inventory and file the original at the Property Book Office.

c. Inventory results must be returned to the GPO before the 28th day of every month.

d. Scheduled sensitive inventories will be conducted by the PBM Team and cannot be delegated. At least 2 PBM Team Members will be present to conduct the inventory.

15. Change of Hand Receipt Holders, Inventory Procedures: Inventory of all property is jointly conducted by the incoming and outgoing hand receipt holders. THE

J4 PBM WILL NOT BE THERE.

a. Prior to the inventory the PBM will be notified by J4 Logistics Manager of the change of Hand Receipt Holders (HRHs). This Change of HRH will be determined by the information provided by the respective course/section completed in tasking from the J3 Operations Office (Change of HRH Notification Memo). The HRHs (Incoming and Outgoing) will establish will both preview the Change of HRH SOP prior to starting inventory. During any 100% inventories there will be NO TURN IN OR ISSUE of equipment; the respective HR will be FROZEN until completion of inventory.

b. An updated hand receipt listing will be provided to the outgoing and incoming PHRH which lists all property required to be inventoried.

c. When the inventory is completed, the incoming PHRH must report to the Chief of Operations (Training) or Chief of Staff (Staff) via respective chain of command with the inventory results.

(1) If discrepancies are noted, the incoming HRH shall draft an official memorandum for record detailing all discrepancies within 2 business days after completing inventory; this action will place the financial responsibility back on the outgoing HRH for resolution. A copy of the MFR will be forward to the Deputy for Training (Training) or Deputy for Support (Staff) and the J4 Manager via respective chain of command. The PBM will process adjustment documents IAW AR 735-5, Para 12 and DA Pam 710-2-1.

(2) When all the discrepancies are corrected, a PBUSE Hand Receipt is printed in the 3 copies. The HT-JCOE PBM will return the corrected copy to incoming HRH with 3 working days for administrative corrections. If loss is discovered the Campus Command has 30 days to assign financial responsibility.

18. The incoming HRH will be delegated on Appointment Orders by the Command and automatically assumes responsibility 30 days post completion of inventory per AR 735-5 guidelines.

a. The incoming HRH will then notify the PBM to set a time and date to sign for property.

b. Incoming Hand Receipt Holder will report to the Property Book Office to sign the Hand Receipt.

c. The original of the hand receipt is retained by the PBM.

d. The second copy is retained by the PHRH.

e. The third copy is given to PHRH's supply representative as a working copy.

f. The incoming HRH must also ensure that the following documents are provided to the J4 PBM:

(1) DA FM 1687 Signature Card

(2) Appointment Orders MFR, signed by Commander (completed by J4 PBM)

(3) MFR Subject: Results of 100% Inventory/ Discrepancy Report

19. Sub Hand Receipt Procedures: The DA FORM 3161 is a hand receipt that is used for property loaned for periods up to 120 calendar days or more.

a. Prepare DA Form 3161 (two copies).

(1) Person issuing the equipment will retain the original copy.

(2) Person receiving the equipment will retain the second copy.

(3) The original copy will be filed in the Sub Hand Receipt File in date sequence.

(4) The sub hand receipts file must be reviewed semiannually.

(5) Notify the HRH fifteen days prior to expiration to set up an appointment for return or reissue of property.

20. Shortage Annex/ Temp Hand Receipt: DA FORM 2062. A Shortage Annex is used to record shortages of a Set Kit or Outfit (SKO). The hand receipt section will prepare a hand receipt shortage annex in accordance with DA Pam 710-2-1. This form should also be used when issuing equipment to any student population. If the configuration has multiple accountable pieces to make up the system, it must have an accompanying component listing, used for inventory purposes.

a. Issue of equipment to students or terms of less than 30 calendar days shall be processed on DA 2062. Each student class shall have hand receipts separated by class and used as out processing documents prior to departure from center. If loss is determined please process DD 200 FLIPL or DD 362 Cash Collection Voucher prior to clearing student/cadre/ staff member.

b. When a tool is broken the HRH must tag the tool with the NSN, NOMEN, and identify the tool kit to which the tool belongs.

c. The original shortage annex is kept by the PBM; the copy is kept by the HRH.

The Property Book Management Team will request durable and nonexpendable replacement tools. The document numbers will be annotated on the shortage annex.

d. Upon receipt of tools, the PBM will issue the tool to the HRH and update the shortage annex IAW DA PAM 710-2-1, Para 6-1. The PBM will initial and date the remaining shortages. When all shortages are replaced, the shortage annex will be destroyed.

21. Processing Receipts: Upon the receipt of material, take the following actions:

a. Pull the approved CRF/SRF from the due in status file and contract (if applicable) from the administration files.

b. If the receipt for the total quantity requested, remove and destroy all documents from the due in file listing.

c. If value of per item exceeds $500 add to PBUSE, all other non expendable/durable items are to be added to Property Items Listing (PIL) within 5 business days of receipt. All items shall be cataloged according to the information provided in the AESIP database.

d. The receipt document will be stamped, posted, initialed with the Julian date and given to the PBM for issue. A duplicate copy will be placed with the daily and given to the PBM for review at COB.

22. Hand Receipt: The Property Book Management Team is the liaison between the

Command and the Hand Receipt Holder. They will ensure that all items are issued and/or turned in by the PHRH as directed by the PBM.

a. Turn in of all Nonexpendable items: Prepare DA Form 3161 (Request for Turn-

In). All items are assigned a nonexpendable document number for posting. Equipment MUST be accompanied by documentation (NO EXCEPTION).

b. Found on Installation (FOI): Prepare DA Form 3161 (Found on Installation).

Equipment FOI that has no requirement within the unit will be turned into DOL, SSA or CTIP (DRMO) (unserviceable) as excess. Equipment FOI that is authorized and required within the unit will be processed and issued using a DA Form 2765-1 from the Supply Division as free-issue as outlined in DA Pam 710-2-1

23. Administrative Adjustment Forms:

a. Statement of Charges/Cash Collection Voucher (DD Form 362) - A document number and DODAAC is assigned in the document voucher block. The type of voucher will determine required action. For example; it the Cash Collection option is elected, the document number will be assigned in the PBUSE Suspense mode until the completed copy showing the amount charged was received by finance. When the completed copy is returned, the document can be completed on the document register and official property listing. If the Payroll Deduction method has been selected, the document number would be entered in the PBUSE in suspense until completed copy has been returned by finance. Follow-up action is required for the Payroll Deduction method during the frequencies prescribed in AR 735-5. Ensure that DD Form 362 is prepared IAW AR 735-5. Keep copies in the suspense file or supporting document files for non expendable items as applicable.

b. In the event that a loss/damage occurs to HT-JCOE property/equipment by a student and guilt has been establish: HRH shall complete DD Form 362. Student isn’t authorized to replace item, the J4 PBM section will obtain the replacement item and use the DD Form 362 to adjust the HRH property record. Students can either remit funds via Payroll Deduction or Cash Collection. The loss of government property by student should be reported up the chain of command as soon as loss is identified (DO NOT WAIT UNTIL DAY OF GRADUATION/SEPERATION). If student leaves with properly rectifying loss the PHRH shall be responsible for replacing equipment.

c. Department of the Army Financial Liability Investigation of Property Loss (DD Form 200) - The DODAAC and document number is assigned to the document in sequence. The Property Book Office Personnel will input transaction to the PBUSE, file a copy of the FLIPL in the Supporting Document Files, and return the remaining copies to the PHRH or authorized representative to process it through the HT-JCOE J4.

d. Requisition and Invoice/Shipping Document (DD Form 1149) - Assign document number to block 6 and post to the PBUSE property books records. Prior to filing in the Supporting Documents File it is reviewed by the PBM.

e. Administrative Adjustment Report (AAR) (DD Form 4949) – The Property Book Manager will review, approve, and sign all AARs prior to the assignment of a document number and posting it on PBUSE. Prior to filing in the Supporting Documents File it is reviewed by the PBM. (One action per AAR)

f. Material Inspection and Receiving Report (DD Form 250) - A document number is assigned in block 1. Once completed, and posted to PBUSE, the document is then filed in the Supporting Documents File. Non expendable supplies purchased utilizing the Government Purchase Card will have a DA Form 2062 prepared signed by the PHRH, or his authorized representative, and posted to the property book records and supporting document files.

g. Accounting for losses of Durable Hand Tools at the using unit level. PHRH are to adjust losses of durable tools up to $100 per incident when the losses did not occur from negligence or misconduct. A Memorandum for Record will be prepared IAW AR 735-5 Para 14-25.

24. Office Procedures:

a. Incoming distribution:

(1) Upon receipt of distribution, stamp documents with date and initial.

(2) Give distribution to the Logistics Director or PBM.

b. Incoming Mail (i.e. Federal Express, UPS, etc.):

(1) Sign for the parcels, annotate on log sheet and call POC annotated on receipt document.

(2) Inform Logistics Dir or PBM.

(3) If parcel is not picked up within 72 hours the PBM must be informed.

25. Publications and Blank Forms:

a. All forms can be accessed on the MY FORMS hyperlink on the AKO website

(www.us.army.mil). All publications and forms can be found on the usapa website www.usapa.us.army.mil (no password needed).

26. Messages: PBUSE generates messages under Alert Messages.

a. Verify and delete Incoming messages, messages will automatically delete when inbox has reached maximum capacity. This allows the most recent messages to be viewed.

b. View outgoing messages as required.

27. Security for Computers:

http://www.us.army.mil/ http://www.usapa.us.army.mil/

a. Passwords will be safeguarded and be used to access automation equipment and PBUSE/LOGSA/AESIP Systems.

b. Programs and data memory storage devices at all times.

28. Computer System Maintenance:

a. In the event of an error, do a screen print and contact the Logistics Mgr or PBM.

b. Do not input any data when errors occur.

c. Systems must be cleaned IAW appropriate user manuals.

d. Cross train Property Book personnel on Microsoft Word, Excel and PowerPoint.

29. Filing Procedures:

a. Receive incoming correspondence.

b. Determine correct file folder by using AR 25-400-2, The Army Records Information Management System.

c. Write file number in the right margin, stamp file and place in appropriate file.