Support.pdf

ATTACHMENT XX, REQUIRED SUPPORTING DOCUMENTATION

1. The Offeror should provide all documentation necessary to support the realism and reasonableness of its proposed costs and prices for each task order. Additional guidance is as follows:

a. Labor Rates:

(1) If this solicitation contains FAR 52.237-10, Identification of Uncompensated Overtime, identify whether the proposed basic (hourly) labor rates for each direct charge Fair Labor Standards Act – exempt personnel proposed under WBS XXXX is the actual hourly rate to be proposed for all hours worked, or the “adjusted hourly rate (including uncompensated overtime)” as defined in FAR 52.237-10. Provide information showing how the “adjusted hourly rate (including uncompensated overtime)” was calculated.

(2) For labor categories performing work in the United States for the XX task order, provide a table that lists all labor categories proposed. This table should:

(a) Identify each listed labor category as being exempt or non-exempt from wage determinations or collective bargaining agreements.

(b) Briefly explain why those job titles classified as exempt are considered as such.

(c) For non-exempt labor categories, provide the following additional information:

(i) Collective bargaining agreement or wage determination and revision number used.

(ii) The collective bargaining agreement or wage determination occupation code and title, and wage rate, applicable to the proposed labor category.

(iii) Whether the identified occupation code and title are the result of an exact match to the proposed labor category or the conformance process.

(3) If labor rates are supported by labor surveys or similar types of data, the offeror should provide a clear mapping between proposed labor categories and wages versus the survey’s labor categories and wages. If the survey provides ranges or percentiles, etc., of wage rates, or different levels of labor categories with similar titles, the offeror should explain why it chose that range, percentile, or level for developing its labor rates.

b. Proposed indirect rates, fringes, and factors:

(1) Provide copies of any forward pricing rate agreements, provisional billing agreements, etc. If none, state as such in the cost narrative.

(2) Provide copies of the most recent forward pricing rate proposal submitted. If none, state as such in the cost narrative.

(3) For rates proposed, provide the most current indirect rates incurred for the three most recently completed fiscal years. This should include the pool and base amounts for each rate. If a new rate is proposed and it is based on an existing rate, the information requested above should be provided for the existing rate. If not available, explain why.

(4) For all rates proposed, provide detailed pool and base costs in a Microsoft Excel file with accompanying explanatory notes, unless provided with the forward pricing rate agreements or proposals, or billing agreements, etc.

(5) For non-exempt labor performed in the United States for the XXX task order:

(a) If the offeror’s indirect costs/rates do not separately identify “Health & Welfare”, the offeror should show using figures and narrative that the proposed indirect costs and rates comply with the Health & Welfare required by the wage determination(s). This should be supported by data from the offeror’s indirect cost/rate support.

(b) If the cost of vacations and holidays are included in indirect costs and rates, the offeror should show using facts and figures that the proposed indirect costs and rates comply with the wage determination requirements.

This should be supported by data from the offeror’s indirect cost/rate support.

c. Subcontracts:

(1) The offeror should submit copies of all subcontract proposals received in their original format and the offeror’s cost/price analyses and source selection justifications.

(2) The offeror should submit a table or list that identifies each proposed subcontract regardless of dollar value. The list should provide the following for each subcontract:

(a) Name of the proposed subcontractor.

(b) CLIN(s) and PWS(s) that will be performed by the subcontractor.

(c) Proposed subcontract type. If multiple types are proposed, identify what CLIN(s)/PWS(s) are covered by each type.

(d) Information on whether the subcontractor was selected on a competitive or non-competitive basis.

(e) Number of subcontractors submitting proposals.

(f) If price reasonableness is based on commerciality, provide a copy of the commercial item/service determination made by the offeror, and provide support for reasonableness of the commercial price.

(3) If special agreements are proposed for any subcontractor (e.g., entering into a teaming agreement, cost sharing agreement, etc.), provide a copy of all such agreements or proposed agreements.

d. Unit or Lump-Sum Costs: Provide information and supporting data on how unit or lump-sum costs included in the Offeror’s detailed pricing schedules were developed if they cannot be traced directly to underlying supporting documentation.

2. Where the Offeror’s supporting documentation is a scanned image or copy of tables, screen shots, etc. that are not readily searchable using electronic means, the documentation should be annotated to facilitate the location of the specific support.

The detailed supporting schedules should identify the supporting documentation’s file name and the page number where the Government can locate the annotated information.

3. If supporting documentation is based on internet web pages, the offeror should provide a copy of the web page(s) it obtained the information from and the web page’s address (if not printed on the copy), instead of just the address or link. Web pages may no longer be available, or their content may change, or the address or link may no longer be operable subsequent to proposal submission.

4. The above information is not necessarily all inclusive. It is the Offeror’s responsibility to adequately support its proposed costs.