MAPS Request For Proposal (RFP) Clean Draft 4 - 23JAN2026.pdf

RFP for MAPS – DRAFT 23 January 2026

SECTION A – SOLICITATION/CONTRACT FORM 1

SUPPLEMENTAL INFORMATION 2

DRAFT – REQUEST FOR PROPOSAL (RFP) 6

MARKETPLACE FOR THE ACQUISITION OF PROFESSIONAL SERVICES (MAPS) 7

23 January 2026 9

Army Contracting Command – Aberdeen Proving Ground (ACC-APG) and Program Executive 11 Office (PEO) Enterprise, Computer Hardware, Multiple Award Indefinite Delivery Indefinite 12 Quantity (IDIQ) contract, from the combination of the ACC-APG's Responsive Strategic 13 Sourcing for Services (RS3) and Product Lead (PL) Digital Market’s Information Technology 14 Enterprise Solutions – 3 Services (ITES-3S) IDIQ Vehicles, creating the Marketplace for the 15 Acquisition of Professional Services (MAPS). By combining these vehicles, the Army aims to 16 enhance flexibility, reduce redundancy, and improve cost-efficiency in acquiring knowledge-17 based professional services. This integration will also ensure a more unified approach to meeting 18 the Army’s evolving technology and strategic needs, thus optimizing mission readiness and 19 effectiveness. The maximum ordering period may be 10 years, consisting of a five (5) year Base 20 Ordering Period and one (1) five (5) year Optional Ordering Period. The Government reserves 21 the right to cancel this requirement without incurring any proposal fees. 22

NOTE: All procedures are at the sole discretion of the Government as set forth in this RFP. 23 Submission of a proposal in response to this Draft RFP constitutes the Offeror’s express 24 acknowledgement to that effect. THIS DRAFT RFP IS NOT AN AUTHORIZATION TO 25

START WORK. 26

SECTION B – SUPPLIES AND SERVICES AND PRICES/COSTS (CLIN) 34

To be determined (TBD) 35

SECTION C – DESCRIPTIONS/SPECIFICATIONS/WORK STATEMENT 36

TBD 37

SECTION D – PACKAGING AND MARKING 38

Not applicable. 39

SECTION E – INSPECTION AND ACCEPTANCE 40

The following clauses will be added to Section E: 41

52.246-1 42

52.246-4 43

52.246-5 44

52.246-6 45

52.246-7 46

52.246-8 47

52.246-15 48

52.246-26 49

SECTION F – DELIVERIES OR PERFORMANCE 50

F.1 Period of Performance (PoP) 51

The PoP for this task order is as follows: 52

Base Period: 5 Years 53 Optional Ordering Period: 5 Years 54 There is no guarantee that the option will be exercised on any or all of the awarded contracts. 56

The Period of Performance for orders will be determined for each order based on the 57 requirements. The order RFP shall identify the period of performance for the order. 58

F.2 Place of Performance 59

The place(s) of performance for the orders will be determined for each order based on the order 60 requirements and may include Government sites and/or contractor sites. The place of 61 performance may be Contiguous United States (CONUS), Outside the Contiguous United States 62 (OCONUS), or a combination to support requirements throughout the world. The order RFP 63 shall identify the place(s) of performance for the order. 64

SECTION G – CONTRACT ADMINISTRATION DATA 65

G.1 Reserved 66

G.2 Contractor Performance Assessment Reporting System (CPARS) 67

G.2.1 Order-Level CPARS 68

The IDIQ Ordering Contracting Officer (OCO) shall not administer or evaluate Task Order 69 performance. It is the sole responsibility of the Contracting Officer who awards the Task Order to 70 evaluate each order exceeding the Simplified Acquisition Threshold (SAT) using the process and 71 criteria in CPARS. 72

G.3 Mergers, Acquisitions, Novation’s, and Change-of-Name Agreements 73

If a contractor merges, is acquired, or recognizes a successor in interest to Government contracts 74 when Contractor assets are transferred; or, recognizes a change in a Contractor’s name; or, 75 executes novation agreements and change-of-name agreements by Government Contracting 76 Officer other than the IDIQ PCO, the Contractor shall notify the IDIQ PCO and provide a copy 77 of the novation or any other agreement that changes the status of the Contractor. 78

Contractors are cautioned that if a Joint Venture (JV) holds a MAPS base contract and that JV 79 relationship dissolves, the MAPS contract does not automatically transfer to one of the remaining 80 partners. MAPS base contract holders may novate their contract to an affiliate or one member of 81 the JV in accordance with the FAR. Upon novation, the MAPS base contract would acquire the 82 size status or socio-economic status of the official holder. 83

G.4 Invoicing Rates That Deviate from Proposed Rates (FEB 2025): 84

The following clause is applicable to any task order with a Cost Reimbursement Type CLIN: 85

G.4.1.1 If in any performance period, the Contractor is projecting a cost overrun in excess of 86 10% of the proposed estimated cost for a particular labor rate for that period, which is 87 determined to not be a result of Government direction and not attributable to Forward Pricing 88 Rate Agreement (FPRA) changes, the projected cost overrun may trigger a Show Cause or 89 Termination for Default subject to the Contracting Officer’s discretion. Note: Contractors 90 proposing at current FPRA rates and invoicing at current Provisional Billing rates will not trigger 91 a Show Cause or Termination for Default. 92

G.4.1.2 If in performance of the Task Order, the Contractor incurs a cost overrun for a particular 93 labor rate of greater than 5% and less than 10% during that Contract Performance Assessment 94 Reporting System- CPARS evaluation period, which is determined not to be a result of 95 Government direction or Contractor Provisional Billing rates, the Contractor shall receive a 96 Marginal rating for that period’s CPARS cost element. 97

G.4.1.3 If in performance of the Task Order, the Contractor incurs a cost overrun greater than 99 10% during that CPARS evaluation period, which is determined not to be a result of Government 100 direction or Contractor Provisional Billing rates, the Contractor shall receive an Unsatisfactory 101 rating for that period’s CPARS cost element. 102 G.4.1.4 In regard to cost overruns and estimated costs mentioned in paragraphs G.4.1.1 through 104 G.4.1.3, the Government will compare actual cost of work performed to estimated cost at the end 105 of each contract period. Contractors are cautioned that costs should be directly proportional to 106 hours expended, and if in excess, may be considered a cost overrun by the Government. 107 G.4.1.5 Adjustment of Baseline Rates. 109 In the event a position needs to be filled due to a vacancy or addition, the Contractor shall 110 backfill at the rate agreed upon with the Contracting Officer from either its original accepted 111 proposal or previously accepted rebase line (if applicable). Also, in the event of significant 112 market conditions changes or other unforeseen circumstances that materially impact the 113 Contractor’s ability to perform at the proposed rates, the Contractor and the Contracting Officer 114 may mutually agree to establish a revised rate(s) as the new baseline. Such 115 agreements/adjustments must be documented and will supersede the previously proposed rates 116 for the applicable performance period. The Contractor must provide sufficient justification to 117 support the revised rates. This adjustment mechanism shall not apply to cost overruns caused by 118 the Contractor’s mismanagement, inefficiency, or other factors attributable to the Contractor’s 119 performance. The Contractor shall not invoice the Government for rates and costs above what 120 has been accepted. 121

SECTION H – SPECIAL CONTRACT REQUIREMENTS 122

H.1 (Regulatory site DFARS 252.222-7006) RESTRICTIONS ON THE USE OF 123

MANDATORY ARBITRATION AGREEMENTS 124

H.2 Minimum Guarantee 125

The minimum guarantee for this acquisition is $500.00. The Government has no obligation to 126 issue any orders except for the minimum guarantee of $500.00. This minimum guarantee will be 127 provided to all successful offerors to establish a vendor page in the Digital Market portal when 128 they are awarded the base contract. 129

H.3 Ordering Procedures 130

H.3.1 In accordance with (IAW) FAR 16.505(b), the Contracting Officer reserves the right to 131 tailor procedures to each order and shall state the procedures in the order RFP. 132

H.3.2 Orders will be awarded IAW FAR 16.505 and FAR 52.216-19. Only the Contracting 133 Officer has the authority to award against orders against this contract. 134

H.3.3 Contractor may choose whether or not to submit proposals in response to order RFPs at 135 their discretion. Contractor shall propose IAW the RFP for each order. 136

H.3.4 In the event an order is restricted to Small Business IAW H.3, the RFP for the order shall 137 indicate the restriction. Only Contractors eligible to compete as a Small Business may submit a 138 proposal in response to the order RFP. 139

H.3.5 If an order RFP does not indicate any restriction to Small Businesses, then any contract 140 holder, including Large Businesses and Small Businesses, may submit a proposal in response to 141 the order RFP. 142

H.3.6 If order is determined to be for commercial services, as defined in FAR 2.101, the order 143 will be in accordance with FAR Part 12 and all applicable Commercial-Sector Vendors will be 144 permitted to submit a proposal in response to the order RFP. 145

H.4 Orders Restricted to Small Businesses 146

H.4.1 The Government will conduct market research for each individual order through the 147 issuance of a Request for Information (RFI) specific to the requirements of the order. When the 148 results of the market research indicate that two (2) or more capable Small Businesses intend to 149 propose, the orders will be restricted to Small Business. If market research demonstrates that 150 there are two (2) or more contract awards to any one type of small business concern (e.g., small 151 business, 8(a), HUBZone, SDVO SBC, WOSB or EDWOSB), the Government may compete the 152 order solely amongst the specified types of small business concerns if the “rule of two” or an 153 alternative set-aside requirement provided in the small business program have been met. 154

IAW FAR 16.505(b)(2)(i)(F), the Government may set aside an order for any Small Business 155 concerns identified in FAR 19.000(a)(3) when the Contacting Officer determines it is in the best 156 interest of the Government. 157

H.4.2 The order RFP shall indicate if the order is restricted to Small Business. 158

H.4.3 Any proposals submitted for an order restricted to Small Businesses shall include the 159 following representation: 160

The Contractor represents that it [ ] is, [ ] is not a Small Business concern under NAICS 541330; 161 541611; 541715; 541512; or 541519 assigned to contract number TBD. 162

Further representation will be required when an order is restricted for a particular socioeconomic 163 class. 164

H.5 On and Off Ramps 165

H.5.1 On-Ramps 166

The Government reserves the right to evaluate and conduct an on-ramp based on Government 167 needs or priorities. The objective of an on-ramp is to maintain competitive sources for orders 168 and/or to obtain access to additional technologies and capabilities. Offerors who are not already 169 contract holders may be eligible to become a contract holder; current contract holders shall not 170 submit a proposal for a new contract during the on-ramp. The Contracting Officer may conduct 171 market research to assess additional technologies and capabilities available in the open market. 172 The Contracting Officer may also assess contractor performance and the amount of competition 173 that is available. The Government reserves the right to on-ramp at any point during the life of the 174 contract. To consider an on-ramp under the MAPS IDIQ the Government shall: 175

a. Release a notice of an on-ramp solicitation, and the on-ramp procedures will be 176 publicized on SAM.gov; 177

b. The solicitation will identify the total approximate number of new contracts awards the 178 Government intends to make, however the actual number of awards may depend on the 179 number of quality proposals received; 180

c. The basis for award under the solicitation will be substantially the same as the original 181 solicitation; 182

d. The terms and conditions of any contracts resulting from the solicitation will be 183 materially identical to the current version of the existing contracts under the MAPS 184 multiple award IDIQ vehicle; 185

e. The ordering period of any new contracts resulting from the solicitation will be 186 coterminous with the ordering period of the existing contracts under the MAPS multiple 187 award IDIQ vehicle; and, 188

f. If awarded a contract resulting from the solicitation, the new contractor will be eligible 189 to submit a proposal in response to an order RFP with the same rights and obligations as 190 any other contractor on the MAPS multiple award IDIQ vehicle. 191

H.5.2 Off-Ramps 193

The Government intends to maintain only the highest performing base contract holders through 194 the Base and Optional Ordering Period. The objective of an off-ramp is to reduce the 195 administrative burden and costs for the Government and contractors and to maintain a 196 streamlined and efficient process on the contract. The Government reserves the unilateral right to 197 off-ramp non-performing or non-responsive contractors at any time during the life of the 198 contract. 199

Bid Rate: Beginning the first day of the second year and continuing throughout the Base and 200 Optional Ordering period, the Government will review how often contract holders submit bids to 201 the orders awarded under their contract Domain. Contract holders are expected to bid on 50% of 202 the orders awarded under their contract Domain or risk being off-ramped; the Government will 203 begin to evaluate this after the first calendar year from the date of award. 204

In addition to the bid rate, contract holders may be off-ramped from the MAPS IDIQ for any 205 Domains for any of the following: 206

• One (1) or more contractor-induced cost overrun on an awarded Task Order under the 207

MAPS IDIQ; 208

• Any “Unsatisfactory” final CPARS ratings on an awarded Task Order under the 209

MAPS IDIQ; 210

• The average Vacancy Rate (# of vacant position at the end of the last full year of 211 performance of the QP / # of positions proposed * 100) of 10% or more; 212

• The average Time to Fill Rate (Date of Offer Acceptance minus Date Vacancy 213 Opened for each vacancy on the QP over the last full year of performance) of 60 days 214 or more; and/or 215

• Small Business Participation commitments within 5% have not been met 216

• This solicitation and resulting awards will be subject to DFARS 252.204-7025, 217

Notice of Cybersecurity Maturity Model Certification Level Requirements. Any 218 offeror who does not receive the required CMMC assessment within the required 219 timeframes may be off-ramped. 220

Contractors who are off-ramped from their specific Domain shall not submit proposals or receive 221 any further order awards under this contract. However, any contractor off-ramped from their 222 specific Domain shall continue performance of any existing order that was awarded prior to the 223 off-ramp effective date with the Contracting Officers approval including order option periods, if 224 exercised. Any contractor off-ramped will not be able to receive the award of an option(s) on a 225 previously awarded Task Order. A Contractor with a base contract in more than one Domain can 226 be off-ramped from one or multiple Domains, depending on the criteria identified above. 227

The Government reserves the right to use the following methods to off-ramp a contractor form 228 any Domain in accordance with the following: 229

a. The Contracting Officer shall affect a no-cost settlement instead of issuing a 230 termination notice if applicable; or, 231

b. The Contracting Officer shall implement a termination for convenience in accordance 232 with FAR clause 52.249-2, 52.249-4, 52.249-6, or 52.249-8 as applicable. 233

H.6 Contracting Officer Representatives (COR) 234

H.6.1 The OCO will appoint a COR from the requiring activity for each order. The COR does 235 not have the authority to award, agree to, or sign any contract, order, or modification or in any 236 way to obligate the payment of money by the Government. The COR does not have the authority 237 to take action that may affect contract or order schedules, funds, or scope. All contractual 238 agreements, commitments, or modifications that involve price, quantity, quality, schedules or 239 other terms and conditions of the contract or order shall be made by the Contracting Officer in 240 writing only. 241

H.7 Small Business Participation Reports 242

H.7.1 Small Business participation goals shall be proposed for each order IAW the RFP for the 243 order. Proposed Small Business participation goals for each order shall be incorporated in the 244 order as a commitment and contractual requirement. 245

H.7.2 For each order awarded to a large business, contractors shall submit a Small Business 246 participation report to the Contracting Officer on the last day of each period of performance. 247

H.7.3 The assessing official shall include compliance with Small Business participation 248 requirements in the performance assessment and reporting in CPARS. 249

H.8 Travel 250

H.8.1 Travel arrangements, including extended travel, shall be provided to and are subject to 251 written approval by the OCO, or COR if delegated, in advance of travel. 252

H.8.2 Travel arrangements shall be made IAW the order requirements. Contractor personnel may 253 require theater clearance for some OCONUS locations. Contractor personnel are responsible for 254 preparing and/or obtaining all required documentation required for OCONUS locations. Travel to 255 OCONUS locations shall be IAW the applicable, laws, regulations and policies. 256

H.8.3 Costs for transportation shall be based on mileage rates, actual costs incurred, or a 257 combination of thereof, provided the method used results in a reasonable charge. Travel costs 258 will be considered reasonable and allowable only to the extent that they do not exceed on a daily 259 basis the maximum per diem rates in effect at the time of travel as set forth in the Joint Travel 260 Regulations (JTR). 261

H.8.4 Maximum use is to be made of the lowest available customary standard coach or 262 equivalent airfare accommodations available during normal business hours. Using Government 263 funds to pay for premium travel (including first and business class) is not allowable unless 264 specifically authorized. Exceptions for the use of premium travel shall be approved in writing by 265 the COR before travel. 266

H.8.5 Contractors are required to register all OCONUS travelers in the Synchronized 267 Deployment and Operational Tracker (SPOT) system as the single source to track all deployed 268 contractor personnel supporting Department of War (DoW) military operations worldwide. Upon 269 approval and signature by the Contracting Officer a letter of authorization (LOA) will be 270 generated. 271

H.8.6 Additional compensation including danger or hardship pay, if necessary to obtain and/or 272 retain contractor personnel, shall be considered reasonable and allowable only to the extent that 273 they do not exceed the rates in effect at the time of travel as set forth by the Department of State. 274

H.8.7 The COR may approve temporary change of station (TCS) with limited allowances in lieu 275 of temporary duty station (TDY) allowances when a contractor employee is relocated from one 276 official work site to another, and then back to the original official work site, within a period of 277 six (6) to 30 months. If the relocation is permanent change of station (PCS), the TCS allowances 278 stop on the day the temporary official station becomes the PCS. 279

H.8.8 Relocation costs shall be actual costs incurred IAW JTR. Relocation costs will be 280 considered reasonable and allowable only to the extent that they do not exceed on a daily basis 281 the maximum per diem rates in effect at the time of travel. 282

H.9 Organizational Conflict of Interest (OCI) 283

H.9.1 For all contract and/or orders, Offerors shall identify and address all actual or potential 284 OCI situations with itself, subcontractors, or any other Offeror, per FAR Subpart 9.5. 285

H.9.2 Awardees of orders for knowledge-based professional services may provide systems 286 engineering, technical direction, specifications, work statements, and evaluation of services. 287 Therefore, some restrictions on future activities of the awardee may be required IAW FAR 288 Subpart 9.5. 289

H.9.3 Contractor personnel providing knowledge-based professional services shall be required to 290 sign a non-disclosure agreement. 291

H.9.4 Award of an order on this acquisition may preclude the contractor from submitting 292 proposals in response to solicitations or working on other Government contracts and/or orders, as 293 either the prime or subcontractor. This restraint also applies to future contract and/or orders when 294 employees have privileged information that may subject the contractor to OCI. The Government 295 may require, with proposals for these orders, 1) A signed non-compete agreement for any new 296 work on which contractor personnel may provide acquisition and strategic planning support 297 services, or 2) an OCI mitigation plan outlining the contractors plan to avoid and/or mitigate any 298 potential or current OCI issues. The non-compete agreement shall include a statement that the 299 contractor, any subsidiary, joint venture or team member, or other affiliate does not currently, and 300 shall not in the future, hold any Government contracts or task orders that create an OCI issue 301 from providing acquisition and strategic planning support services under this effort. The OCI 302 mitigation plan shall include the contractor’s organizational structure and separation or firewalls 303 of contractor employees performing this effort from the company’s other operating groups, 304 including access to databases and email. 305

H.9.5 If, during performance of contract or order, the contractor discovers actual or potential 306 OCI with respect to this contract or any order under this contract, the contractor shall make 307 immediate and full disclosure in writing to the Contracting Officer or OCO, as applicable. The 308 disclosure shall include identification of the conflict, the way it arose, and a description of the 309 action the contractor has taken to avoid, eliminate, or neutralize the conflict. 310

H.9.6 After any document for a contract or order have been released, even if only in draft form, 311 contractors shall not communicate with anyone other than the Contracting Officer or Contract 312 Specialist; this includes any requiring activity, or the designated COR or Technical 313 Representatives. Contracting any other Government personnel other than the Contract Specialist 314 or Contracting Officer identified may result in OCI and may result in an Offeror being excluded 315 from competition for award. 316

H.10 Safety and Environmental Considerations 317

Contractors shall comply with all applicable Federal, State, and Local safety, health and 318 environmental regulations. 319

H.11 Hours of Work 320

H.11.1 Work within CONUS and its possessions will not normally exceed eight (8) hours per day 321 or 40 hours per normal work week. Work hours OCONUS shall correspond to hours worked by 322 comparable Government personnel. 323

H.11.2 Contractor personnel performing at Government Sites shall observe Federal Holidays. 324

The Government may also observe any day designated by Federal Statute, Executive Order, or 325 Presidents Proclamation. 326

H.12 Government Site Closures 327

H.12.1 All or part of a Government site may be closed in response to an unforeseen emergency. 328 Such emergencies may include, but are not limited to, adverse weather such as snow or flood, a 329 natural disaster such as tornado or earthquake, or a site disaster such as a gas leak or fire. 330 Contractor personnel are non-essential personnel for purposes of any instructions regarding such 331 emergencies. 332

H.12.2 Contractor personnel shall be officially dismissed upon notification of a Government site 333 closure IAW paragraph H.12.1. Contractor personnel shall promptly secure all Government 334 furnished property appropriately and evacuate in an expedient but safe manner. 335

H.12.3 Government Site Notifications Contractors shall follow instructions for non-essential 336 personnel provided by local radio, television, official websites, and/or official Government site 337 hotlines. Contractors may not receive any other form of notification of a Government site closure 338 from the Government. If a decision to close all or part of a Government site is made during the 339 duty day and the decision is transmitted through official notification channels, contractors shall 340 follow the instructions provided. 341

H.12.4 The Government shall retain the following options, in regard to the requirements of an 342 order under this contract: 343

- The Government may grant an extension for any order delayed by the closure equal to 344 the time of the closure, subject to the availability of funds. 345

- The Government may forego work. Contractors shall not receive payment for any work 346 not performed. 347

- The Government may reschedule the work on any day that is mutually satisfactory. 348

- The Government may, at its discretion, permit the contractor personnel to perform at an 349 off-site location during the period of the Government site closure, if meaningful work can 350 be accomplished. The contractor shall certify to the Government in writing within five (5) 351 business days of returning to the Government site the nature and scope of the work 352 completed off-site. If applicable, the contractor shall be permitted to bill the Government 353 at the labor rates identified in the order. 354

H.13 Security Requirements 355

H.13.1 Access to Government Systems 356

In accordance with DoW Directive Number 7045.14, dated 21 November 2003, contractors are 357 not allowed access to any DoW system without explicit authorization of a relevant Government 358 official based on a need-to-know basis. Individuals shall have the appropriate clearance for 359 access to a particular system. 360

H.13.2 DD Form 254 (DD254) 361

The DD254 and/or additional specific security requirements shall be defined in each individual 362 order as applicable. 363

H.14 Service Contract Act (SCA) Compliance Requirement 364

H.14.1 Orders issued under this contract are subject to the Service Contract Act (SCA), though 365 the exact places of performance are unknown. Labor categories may vary based upon contractor 366 employment policies and labor agreements. 367

H.14.2 Consult the Department of Labor (DOL) website: www.dol.gov for specific location 368 wage determinations as appropriate. 369

H.14.3 The offeror/contractor is responsible for ensuring that the rates proposed and billed for 370 personnel on orders subject to the SCA meet or exceed the corresponding minimum wages 371 established by the DOL for the corresponding geographical region for order performance. 372

H.15 Novation 373

Any transfer of this Contract, in whole or in part, by the contractor to another entity through 374 merger, sale of assests, reorganization, or otherwise, shall not be binding upon the Government 375 unless and until approved in writing by the Government through a novation agreement executed 376 in accordance with FAR Part 42. Novation is not automatic and will be considered only upon the 377 Contractor’s timely submission of a complete novation package and determination by the 378 Government that such action is in the Government’s interest. The Government reserves the right 379 to approve or disapprove any requested novation at its sole discretion. 380 Contractors are cautioned that if a JV holds a MAPS base contract and that JV relationship 382 dissolves, the MAPS contract does not automatically transfer to one (1) of the remaining 383 partners. MAPS base contract holders may novate their contract to an affiliate or one (1) member 384 of the JV in accordance with the FAR. Upon novation, the MAPS base contract would acquire 385 the size status or socio-economic status of the official holder. 386

H. 16 One Contract Per Entity 387

The Government will award no more than one (1) contract per Domain to any single legal entity 388 including any parent, subsidiary, or affiliate including through review and approval of novations. 389

At any given time, a Contractor, including any parent, subsidiary, or affiliate may not hold no 390 more than one (1) contract per Domain. This limitation applies regardless of changes in 391 ownership or control. 392

H.17 Other Considerations 393

H.17.1 In the event of a protest affecting any awarded domain, all domains not impacted by the 394 protest will proceed to award and commence performance. 395

SECTION I – CONTRACT CLAUSES 396

TBD (Clauses will be added in ACWS) 397

SECTION J – LIST OF ATTACHMENTS 398

Attachment 0001 – Cover Letter Form 399

Attachment 0002 – Self-Scoring Scorecard 400

Attachment 0003 – Systems, Agreements and Certifications Form 401

Attachment 0004 – Qualifying Project Form 402

Attachment 0005 – Cost Template 403

Attachment 0006 – Past Performance Questionnaire (PPQ) Form 404

SECTION K – REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENT 405

OF BIDDERS 406

TBD 407

SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICE TO OFFERORS 408

L.1 GENERAL INSTRUCTIONS & COMPLIANCE 409

1. Proposal submissions will be made through the Digital Market Portal. Instructions for 410 setting up user accounts are in Appendix A. 411

2. The Offeror shall prepare proposal as follows: 413 Document File Name* Notes

Volume I - Cover Letter xxxxCOVERDDMMMYYYY.doc or .pdf Attachment

Volume II – Self- Scoring Gate Criteria and Scorecard xxxxSCORECARDDDMMMYYYY.doc or .pdf Attachment

Volume III – Systems, Agreements, & Certifications xxxxSAandCDDMMMYYYY.doc or .pdf Attachment

Volume IV – Past Performance xxxxDOMAINQP1DDMMMYYYY.doc or .pdf xxxxDOMAINQP2DDMMMYYYY.doc or .pdf xxxxDOMAINQP3DDMMMYYYY.doc or .pdf

Attachment

Volume V - Cost xxxxCOSTDDMMMYYYY.xlsx Attachment

Volume VI - Small Business

Subcontracting Plan xxxxSBSPLANDDMMMYYYY.doc or .pdf

Required only for Large

Businesses

*Offerors shall replace “xxxx” with the Offerors name. 414 *Offerors shall replace “DDMMYYYY” with date, month and year of submission. 415 Example – “02FEB2026” 416

3. Each volume shall be properly identified, numbered, clearly indexed, and logically 418 assembled. Each volume shall also contain clearly identified sections, and all pages shall 419 include the proper Attachments, be numbered and identified by the complete company 420 name, date, and solicitation number in the header and/or footer. 421

4. The entire proposal shall remain valid for a minimum of 180 calendar days from receipt 423 by the Government. Proposals offering a shorter period will not be considered for award. 424

5. The proposal shall be clear, concise, and shall include sufficient detail for effective 426 evaluation and for substantiating the validity of stated claims. 427

6. All information the Offeror intends to have considered shall be submitted with the initial 429 proposal. The Government proposal evaluation will be limited to the information 430 provided by the Offeror, and nothing will be assumed. Offerors are responsible for 431 including sufficient details to permit a complete, thorough, and accurate evaluation of the 432 submitted proposal. 433

7. Offerors may propose to multiple Domains, but proposals shall identify the Domain(s) in 435 their proposal response. Offerors shall select which Domain(s) they are proposing too on 436 their cover letter Attachment 0001. The five (5) Domains are: 437 o Technical Services (NAICS code: 541330) 438 o Management and Advisory Services (NAICS code: 541611) 439 o Research Development Testing and Evaluation (RDT&E) Services (NAICS code: 440

541715) 441 o Emerging IT Services (NAICS code: 541512) 442 o Foundational IT Services (NACIS code: 541519) 443

8. Offerors shall submit all proposals as full packages via the Digital Market Portal. 445

Offerors will have the ability to resubmit proposals up to the due date; however, all 446 submissions shall be submitted in full. The Government will not review any previous 447 submissions other than the last submitted version. A full package will consist of the 448 following: 449

• One (1) completed Attachment 0001 Cover Letter Form 450

• One (1) completed Attachment 0002 Self-Scoring Scorecard 451

• One (1) completed Attachment 0003 Systems, Agreements and Certifications and 452 applicable supporting documentation for applicable business size (if the Offeror is 453 a Small and Large Business for different Domains, they shall complete both 454 Domain System, Agreements and Certification Attachments) 455

• Up to Fifteen (15) Attachment 0004 Qualifying Projects (QP). Offerors can 456 submit up to three (3) QPs per Domain. Each QP must identify what Domain it is 457 being submitted for. 458

• One (1) completed Attachment 0005 Cost Template 459

• Large Businesses shall submit one (1) Small Business Subcontracting Plan 460

9. Offerors must register on the Digital Market Portal before they are able to submit any 462 proposals. Instructions for registration will be provided in Appendix A. Offerors shall 463 have one (1) primary person registered in Digital Market to submit proposals; Offerors 464 will be allowed to list one (1) alternate in case of emergencies. 465

L.1.1 ONE CONTRACT PER OFFEROR 467

L.1.1.1 Definitions 468

“Affiliates” are business concerns that are affiliates of each other if, directly or indirectly, either 469 one controls or has the power to control the other, or another concern controls or has the power 470 to control both. 471

“Division” is a separate business unit of a company representing a specific business function. 473

“Subsidiary” means an entity in which more than 50 percent of the entity is owned directly. By a 475 parent corporation; or through another subsidiary of a parent corporation. 476

“Business Unit” means any segment of an organization, or an entire business organization that is 478 not divided into segments. 479

“Joint Venture” (JV) is a business arrangement where two (2) or more parties come together to 481 pool their resources and expertise for a specific task or project. The participants in a JV share 482 profits, losses, and costs associated with the task or project. 483

“Mentor Protégé” a mentor-protégé relationship is a program where a mentor guides and 485 supports a protégé in obtaining and performing federal contracts or subcontracts. 486

"Commercial-Sector Vendors" in the context of this acquisition means an entity that is not 488 currently performing nor has performed, any contracts or subcontracts other than for 489

"commercial services" as defined in FAR 2.101, with the United States Government within the 490 last four (4) years prior to the final solicitation date and has never been subject to suspension, 491 debarment by the United States Government, or is on the Excluded Parties List, and is registered 492 in SAM.gov. 493 “Company” includes all of the above. 495

L.1.1.2 Competition 497

To foster full and open competition among MAPS base contract holders and to prevent diluting 498 the competitive pool by allowing more than one (1) contract to be held by individual parts of the 499 same corporate entity, only one (1) proposal may be submitted per Company for each Domain. 500

Contractors are cautioned that the Prime MAPS base contract holder is the authorized and 502 binding authority in any task order award. All payment information and CPARS ratings will flow 503 through the Prime MAPS base contract holder. Although the affiliate may hold a different size 504 status/representation, the size and representations of the Prime MAPS base contract holder is 505 what governs. 506 Affiliates must decide who will submit a proposal for the opportunity to be a MAPS base 508 contract holder and all other affiliates would then become subcontractors to the Prime MAPS 509 base contract holder, even in the case of the subcontractor/affiliate performing 100% of the work. 510

Members of a Joint Venture must decide which – the Joint Venture or the individual partner – 512 will submit a proposal for the opportunity to be a MAPS base contract holder. JVs can propose as 513 a JV or a single offeror, they cannot propose as both. 514

Mentor Protégé relationships shall provide verification of the SBA signed agreement. 516

L.1.1.3 Orders 518

This section does not prevent affiliated companies from participating in future orders. Any 519 proposal submitted in response to a task order solicitation must be submitted in the portal 520 through the account of the Prime contract holder and, if an affiliate will be performing the work, 521 the proposal should clearly identify that. 522

L.1.1.4 Novation 524

Any transfer of this Contract, in whole or in part, by the contractor to another entity through 525 merger, sale of assests, reorganization, or otherwise, shall not be binding upon the Government 526 unless and until approved in writing by the Government through a novation agreement executed 527 in accordance with FAR Part 42. Novation is not automatic and will be considered only upon the 528 Contractor’s timely submission of a complete novation package and determination by the 529

Government that such action is in the Government’s interest. The Government reserves the right 530 to approve or disapprove any requested novation at its sole discretion. 531 Contractors are cautioned that if a JV holds a MAPS base contract and that JV relationship 533 dissolves, the MAPS contract does not automatically transfer to one (1) of the remaining 534 partners. MAPS base contract holders may novate their contract to an affiliate or one (1) member 535 of the JV in accordance with the FAR. Upon novation, the MAPS base contract would acquire 536 the size status or socio-economic status of the official holder. 537

L.2 PROPOSAL CONTENTS 539

All information the Offeror intends to have considered shall be submitted with the initial 540 proposal. The initial proposal shall contain the best offer. Offerors are responsible for including 541 sufficient information to permit a complete, thorough, and accurate evaluation of the submitted 542 proposal. Proprietary information shall be clearly marked. 543

To be eligible for award, the Offeror must adhere to the directions and submit the following 544 information: 545

L.2.1 VOLUME I – COVER LETTER (ATTACHMENT 0001) 546

Offerors shall submit Attachment 0001 “Cover Letter Form” that consists of the following 547 information: 548

• Point of Contact for Proposal; 549

• Domain(s) Offeror is proposing to; 550

• Company Name; 551

• Business Size; 552

• Company Commercial and Government Entity (CAGE) Code as well as the 553

Parent Company CAGE Codes; 554

• Affiliate/Subsidiary Information (if applicable); and 555

• Joint Venture/Mentor Protégé Information (if applicable) 556

• Organizational Conflict of Interest (OCI) 557

L.2.2 SELF-SCORING SCORECARD (ATTACHMENT 0002) 559

Each Offeror shall calculate and submit a numerical self-score as part of its proposal Attachment 560 0002. Offerors shall provide detailed, verifiable, and substantiating information and 561 documentation for all points claimed. Failure to provide clear substantiation for any claimed 562 points may result in a reduced Verified Score. The Offeror will need to choose the correct 563 corresponding “Scorecard” for their business (Large Business, Small Business, or Commercial-564 Sector Vendor). Offerors shall compile all documents as one (1) PDF to submit. 565

L.2.2.1 VOLUME II - SECTION 01 – GATE CRITERA 566

Offerors will be required to complete Section 01 of the Scorecard, which will ensure the Offeror 567 meets the Gate Criteria in order for their proposal to be fully evaluated. If the Offeror answers 568 “No” to any of the questions in Section 01 on the Scorecard, they will not be evaluated further 569 for award. 570

Section 01 will be self-scored by the Offeror, and the Government will verify all supporting 571 documentation, to validate the score submitted by the Offeror. The Government reserves the right 572 to change any scores the Government cannot verify using the supporting documentation 573 received. 574

Section 01 – Gate Criteria includes the following; 575

LARGE BUSINESSES: 576

• Facility Clearance of Secret; 577

• ISO 9001:2015 or ISO 9001:2013 Certification; 578

• CMMC Final Level 2 (Self) Certification; 579

• Government Determined Acceptable Accounting System; 580

• Government Determined Acceptable Purchasing System; and 581

• No More Than 5% CPARS Elements Rated MARGINAL or below 582

SMALL BUSNIESSES: 583

• Small Business Certification; 584

• Facility Clearance of Secret; 585

• ISO 9001:2015 or ISO 9001:2013 Certification; 586

• CMMC Final Level 2 (Self) Certification; and 587

• No More Than Five (5) CPARS Elements Rated MARGINAL or below 588

COMMERCIAL-SECTOR VENDORS: 589

• Commercial-Sector Vendors Confirmation; 590

• Registered in SAM.gov; and 591

• CMMC Final Level 2 (Self) Certification 592

L.2.2.2 SECTION 02 – SCORECARD 593

Offerors will be required to complete Section 02 of the Scorecard, if they have passed through 594 Section 01 – Gate Criteria. Section 02 will be self-scored by the Offeror, and the Government 595 will verify all supporting documentation, to validate the score submitted by the Offeror. The 596 Government reserves the right to change any scores the Government cannot verify using the 597 supporting documentation received. 598

Section 02 – Scorecard includes the following; 599

L.2.2.2.1 VOLUME III – SYSTEMS, AGREEMENTS AND CERTIFICATIONS 600

The Offeror shall submit the required documentation (Attachment 0003) in accordance 601 with the scorecard to show proof of holding specific systems, rate agreements, and/or 602 certifications. Offerors shall compile all documents as one (1) PDF in accordance with 603 the scorecard. 604

A. Government Acceptable Systems and Agreements 605

If the Offeror has any of the following systems and/or agreements, they shall provide 606 documentation to demonstrate that the systems and agreements have been reviewed and 607 approved or been determined acceptable by the Government. Systems and Agreements 608 that have not been reviewed and approved by the Government will not be considered 609 valid. 610

1. LARGE BUSINESSES: 611

APPROVED RATE AGREEMENT 613

The Offeror shall provide current verification from the Defense Contract Audit 615 Agency (DCAA), DCMA, or any CFA of Forward Pricing Rate Agreements (FPRA), 616 Forward Pricing Rate Recommendations (FPRR), and/or Approved Billing Rates in a 617 single PDF file format to include the following information: 618

• Part 1 – Provide the UEI and CAGE Code of the Business Entity that is being 619 credited, and point of contact information that includes the name, address, 620 phone number, and email of the representative at their Cognizant DCAA, 621 DCMA, or CFA that determined approval. 622

• Part 2 – Provide at least one (1) of the following: (1) An official letter received 623 from the federal auditing agency on their agency letterhead from DCAA, 624 DCMA, or any CFA indicating that the Offeror’s FPRA, FPRR, and/or 625 Approved Billing Rate had been reviewed, approved, and/or determined 626 acceptable. (2) A copy of the Offeror’s official FPRA, FPRR Approved Billing 627 Rates, audit report and audit report number from DCAA, DCMA, or CFA 628 identifying the rates in the FPRA, FPRR, and/or Approved Billing Rates that 629 have been audited and determined acceptable for generating estimates of costs 630 and other data included in proposals submitted to customers. The offer shall 631 make reference to the page number and paragraph of the audit report or letter 632 that sets forth the FPRA, FPRR, and/or Billing Rates. 633

ACCEPTABLE ESTIMATING SYSTEM 635

The Offeror shall provide current verification from the Defense Contract Audit 637 Agency (DCAA), DCMA, or any CFA of an audited and Government determined 638 acceptable estimating system in a single PDF file format to include the following 639 information: 640

• Part 1 – Provide the UEI and CAGE Code of the Business Entity that is being 641 credited, and the point of contact information that includes the name, address, 642 phone number, and email of the representative at DCAA, DCMA, or any CFA 643 that determined approval. 644

• Part 2 – Provide a copy of the Offeror’s official audit report, if available 645 and/or official letterhead from DCAA, DCMA, or any CFA verifying the 646 acceptability of the estimating system that has been audited and determined 647 acceptable for budgeting and planning controls, and generating estimates of 648 costs and other data included in proposals submitted to customers in the 649 expectation of receiving contract awards. The offer shall make reference to the 650 page number and paragraph of the audit report or letter that determined the 651 approval of the estimating system. 652

• The adequacy of the estimating system 653

ACCEPTABLE EARNED VALUE MANAGEMENT SYSTEM 655

The Offeror shall provide current verification from DCMA or any CFA of an audited 657 and Government determined acceptable earned value management system in a single 658 PDF file format to include the following information: 659

• Part 1 – Provide the UEI and CAGE Code of the Business Entity that is being 660 credited, and the point of contact information that includes the name, address, 661 phone number, and email of the representative at DCAA, DCMA, or any CFA 662 that determined approval. 663

• Part 2 – Provide a copy of the Offeror’s official audit report, if available 664 and/or official letterhead from DCAA, DCMA, or any CFA the determined the 665 approval of the earned value management system that has been audited and 666 determined to be compliant with the guidelines in Electronic Industries 667 Alliance Standard 748 (EIA-748). 668

ACCEPTABLE PROPERTY MANAGEMENT SYSTEM 670

The Offeror shall provide current verification from DCMA, or any CFA of an audited 672 and Government determined acceptable property management system in a single PDF 673 file format to include the following information: 674

• Part 1 – Provide the UEI and CAGE Code of the Business Entity that is being 675 credited, and the point of contact information that includes the name, address, 676 phone number, and email of the representative at DCMA, or the CFA that 677 determined approval. 678

• Part 2 – Provide a copy of the Offerors official Property Management System 679 Review report, if available and/or official letterhead from DCMA or CFA 680 verifying the approval of the property management system. The Offeror shall 681 refer to the page number and paragraph of the audit or letter that determined 682 the approval of the property management system. 683

2. SMALL BUSINESSES: 685

APPROVED RATE AGREEMENT 687

The Offeror shall provide current verification from the Defense Contract Audit 689 Agency (DCAA), DCMA, or any CFA of Forward Pricing Rate Agreements (FPRA), 690 Forward Pricing Rate Recommendations (FPRR), and/or Approved Billing Rates in a 691 single PDF file format to include the following information: 692

• Part 1 – Provide the UEI and CAGE Code of the Business Entity that is being 693 credited, and point of contact information that includes the name, address, 694 phone number, and email of the representative at their Cognizant DCAA, 695 DCMA, or CFA that determined approval. 696

• Part 2 – Provide at least one (1) of the following: (1) An official letter received 697 from the federal auditing agency on their agency letterhead from DCAA, 698 DCMA, or any CFA indicating that the Offeror’s FPRA, FPRR, and/or 699 Approved Billing Rate had been reviewed, approved, and/or determined 700 acceptable. (2) A copy of the Offeror’s official FPRA, FPRR Approved Billing 701 Rates, audit report and audit report number from DCAA, DCMA, or CFA 702 identifying the rates in the FPRA, FPRR, and/or Approved Billing Rates that 703 have been audited and determined acceptable for generating estimates of costs 704 and other data included in proposals submitted to customers. The offer shall 705 make reference to the page number and paragraph of the audit report or letter 706 that sets forth the FPRA, FPRR, and/or Billing Rates. 707

ACCEPTABLE PURCHASING SYSTEM 709

The Offeror shall provide verification from the Defense Contract Management 711 Agency (DCMA), or any Cognizant Federal Agency (CFA), of Government 712 determined acceptable purchasing system in a single PDF file format to include: 713

• Part 1 – Provide the Unique Entity Identifier (UEI) and CAGE Code of the 714 Business Entity that is being credited, and Point of Contact (POC) information 715 that includes the name, address, phone number, and email of the 716 representative at the Cognizant DCMA or CFA that determined approval. 717

• Part 2 – Provide a copy of the Offeror’s official Contractor Purchasing System 718 Review (CPSR) report and/or official letterhead from DCMA or CFA 719 verifying the approval of the purchasing system. The Offeror shall make 720 reference to the page number and paragraph of the CPSR audit or letter that 721 determined the approval of the purchasing system. 722

ACCEPTABLE ACCOUNTING SYSTEM 724

The Offeror shall provide verification from the Defense Contract Management 726 Agency (DCMA), or any Cognizant Federal Agency (CFA), of Government 727 determined acceptable accounting system in a single PDF file format to include: 728

• Part 1 – Provide the Unique Entity Identifier (UEI) and CAGE Code of the 729 Business Entity that is being credited and Point of Contact (POC) information 730 that includes the name, address, phone number, and email of the 731 representative at the Cognizant DCMA or CFA that determined approval. 732

• Part 2 – Provide a copy of the Offeror’s official Contractor Purchasing System…