VAV Box with Hot Water Heat.doc

This is a VAV Box with Hot Water Reheat maintenance checklist document related to a one-year HVAC repair and preventive maintenance contract issued by the Maryland State Highway Administration (SHA) for the Centreville facility on the Eastern Shore. The scope of work encompasses quarterly and seasonal maintenance services for multiple HVAC systems across the Centreville Maintenance Facility and three subordinate locations: Bay Country Welcome Center, Kent Narrows Bridge House, and Stevensville Maintenance Facility. The systems requiring maintenance include rooftop packaged units, heating and ventilating units, hydronic heating coils, centrifugal pumps, exhaust fans, unit heaters (electric, gas, and oil-fired), furnaces, heat pumps, cabinet heaters, and associated controls and dampers. Quarterly maintenance tasks include primary air damper inspection and repair, air filter replacement, airflow sensor cleaning, induced air fan and motor inspection, access panel verification, noise and vibration assessment, damper linkage verification, air leakage inspection, thermostat calibration, coil and piping leak detection, electrical connection verification, and actuator operation testing. Proposals were due October 9, 2026.

Pricing must be submitted on the state-provided Price Form with all unit and extended prices fully loaded to include labor, profit, overhead, and all costs necessary to perform required work, with prices entered in dollars and cents rounded to the nearest cent and every editable field completed. Bidders must submit a completed Bid Proposal Affidavit certifying compliance with Maryland state procurement laws, nondiscrimination policies, minority business enterprise regulations, debarment status, tax payment compliance, and conflict-of-interest certifications. Additionally, bidders must provide one or more customer references demonstrating comparable HVAC repair and maintenance experience, including customer name, contact person, phone, email, contract value, performance dates, and detailed description of comparable work. The contract will be awarded under Maryland Small Procurement Procedures as a short-form contract for services valued at $100,000 or less, with performance and completion dates to be specified upon execution. No incumbent contractor has been identified in the solicitation materials.