Cast Iron Boiler.doc

This is a Cast Iron Boiler maintenance checklist document supporting an HVAC repair and preventive maintenance contract solicitation issued by the Maryland State Highway Administration (SHA) for service at the Centreville facility on the Eastern Shore. The checklist outlines both quarterly and seasonal maintenance requirements for cast iron boilers, including inspection, cleaning, adjustment, and testing tasks. Quarterly service encompasses checking the low water cutoff, pilot and main burner flames, piping and pumps for leaks, and combustion air supply obstructions. Seasonal maintenance includes cleaning the boiler, changing nozzles and oil filters, lubricating bearings and motors, cleaning intake screens, inspecting the blower wheel, checking flue and chimney components, testing the low water cutoff, inspecting oil and gas lines, adjusting the burner, measuring boiler efficiency with a combustion analyzer, verifying safety controls, confirming temperature and pressure readings, inspecting the relief valve, checking circulating pumps, and ensuring the boiler area is clear of combustible materials. The related contract opportunity, with proposals due October 9, 2026, encompasses quarterly and seasonal maintenance across the Centreville Maintenance Facility and three subordinate Eastern Shore locations, covering multiple HVAC system types including rooftop packaged units, heating and ventilating units, hydronic heating coils, centrifugal pumps, exhaust fans, unit heaters, furnaces, heat pumps, and cabinet heaters. The contract term is one year with award under Maryland Small Procurement Procedures for services valued at $100,000 or less.

Bidders must submit the state-provided Price Form with all labor, profit, overhead, and associated costs fully loaded and rounded to the nearest cent, with every editable field completed. The Bid Proposal Affidavit must certify compliance with Maryland procurement laws, nondiscrimination policies, minority business enterprise regulations, debarment status, tax payment compliance, and conflict-of-interest requirements. Bidders are required to provide one or more customer references demonstrating comparable HVAC repair and maintenance experience, including customer name, contact person, phone, email, contract value, performance dates, and detailed work descriptions; the Procurement Officer reserves the right to request additional references or reject bids with insufficient references. No incumbent contractor is identified in the solicitation materials. The contract incorporates the Invitation for Bid, contract affidavit, bid or technical proposal, and financial proposal as exhibits, with performance and completion dates to be specified upon execution.