QAHVAC28SB - Price form.xlsx

This is a price form submission document for the Maryland State Highway Administration's one-year HVAC repair and preventive maintenance contract (QAHVAC28SB) at SHA Centreville on the Eastern Shore. The contract encompasses quarterly and seasonal maintenance services for multiple HVAC systems across the Centreville Maintenance Facility and three subordinate Eastern Shore locations: Bay Country Welcome Center, Kent Narrows Bridge House, and Stevensville Maintenance Facility. The scope includes rooftop packaged units, heating and ventilating units, hydronic heating coils, centrifugal pumps, exhaust fans, unit heaters (electric, gas, and oil-fired), furnaces, heat pumps, cabinet heaters, and associated controls and dampers. The price form requests bidder rates for emergency and non-emergency call-in services at apprentice, journeyman technician, and master technician levels (20 hours for emergency and 40 hours for non-emergency), as well as unit pricing for refrigerants including 410A, R-22, 454B, and R-22 drop-in alternatives. The form includes fixed allowances for materials and parts ($10,000), materials markup percentage (0–10%), and specialized equipment allowance ($1,500), with a baseline total bid amount of $21,500.00. Proposals were due October 9, 2026, and the contract will be awarded under Maryland Small Procurement Procedures as a short-form contract for services valued at $100,000 or less, with performance and completion dates to be specified upon execution.

Bidders must complete all editable fields on the state-provided price form with unit and extended prices fully loaded to include labor, profit, overhead, and all costs necessary to perform the required work, with prices entered in dollars and cents rounded to the nearest cent. Additionally, bidders must submit a completed Bid Proposal Affidavit certifying compliance with Maryland state procurement laws, nondiscrimination policies, minority business enterprise regulations, debarment status, tax payment compliance, and conflict-of-interest certifications. The solicitation requires one or more customer references demonstrating comparable HVAC repair and maintenance experience, with references to include customer name, contact person, phone, email, contract value, performance dates, and a detailed description of comparable work. The Procurement Officer reserves the right to request additional references or reject bids with insufficient references. No incumbent contractor is identified in the solicitation materials, and no specific set-asides or funding sources are indicated in the price form.