Unit Heaters Hot Water.doc

This is a Unit Heaters Hot Water maintenance checklist document supporting an HVAC repair and preventive maintenance contract opportunity issued by the Maryland State Highway Administration (SHA) for facilities on the Eastern Shore. The scope of work encompasses quarterly and seasonal maintenance of unit heaters utilizing hot water heat systems across the Centreville Maintenance Facility and three subordinate locations: Bay Country Welcome Center, Kent Narrows Bridge House, and Stevensville Maintenance Facility. Quarterly maintenance tasks include checking fan belts for tension, alignment and wear; inspecting access panels, thermostats, and sensors; examining fans and motors for damage and proper rotation; checking coils, valves, and piping for leaks; inspecting hot water heating coils for damage or blockage; and verifying supply and discharge temperatures. The contract term is one year with proposals due October 9, 2026, and the contract will be awarded under Maryland Small Procurement Procedures as a short-form contract for services valued at $100,000 or less.

Seasonal maintenance procedures include verifying the sequence of operation and functionality of all safety and auxiliary controls; cleaning strainers and adjusting regulators and pressure reducing valves; testing and verifying interlock controls; checking control valves for proper operation; assessing unit airflow; lubricating bearings, fans, and motors; cleaning motor intake screens; inspecting fan wheels and blades for free rotation and cracks; inspecting structural equipment supports for corrosion and damage; and vacuuming coils. Bidders must submit the state-provided Price Form with all unit and extended prices fully loaded to include labor, profit, overhead, and all costs necessary to perform the required work, with all prices entered in dollars and cents rounded to the nearest cent. Additionally, bidders must submit a completed Bid Proposal Affidavit certifying compliance with Maryland state procurement laws, nondiscrimination policies, minority business enterprise regulations, debarment status, tax payment compliance, and conflict-of-interest certifications, along with one or more customer references demonstrating comparable HVAC repair and maintenance experience. No incumbent contractor is identified in the solicitation materials.