Infrared Heaters Gas Oil Fired.doc

This is a maintenance checklist document and solicitation notice for the Maryland State Highway Administration (SHA) for a one-year HVAC repair and preventive maintenance contract at SHA Centreville on the Eastern Shore. The scope encompasses quarterly and seasonal maintenance services for multiple HVAC systems across the Centreville Maintenance Facility and three subordinate Eastern Shore locations: Bay Country Welcome Center, Kent Narrows Bridge House, and Stevensville Maintenance Facility. The systems requiring maintenance include rooftop packaged units, heating and ventilating units, hydronic heating coils, centrifugal pumps, exhaust fans, unit heaters (electric, gas, and oil-fired), furnaces, heat pumps, cabinet heaters, and associated controls and dampers. Quarterly maintenance tasks include fuel supply inspection, combustion air inlet checks, thermostat verification, noise and vibration assessment, exhaust vacuum operation verification, fuse and circuit breaker inspection, wiring checks, air flow switch testing, and safety control verification. Seasonal maintenance includes nozzle replacement, hanging hardware inspection, housing assembly assessment, radiant tubing inspection, ignition assembly checks, bearing and motor lubrication, and reflector and burner assembly cleaning. Proposals are due October 9, 2026, with the contract to be awarded under Maryland Small Procurement Procedures as a short-form contract.

Bidders must submit a completed state-provided Price Form with all labor, profit, overhead, and associated costs fully loaded, with prices entered in dollars and cents rounded to the nearest cent. All editable fields on the form must be completed. Bidders are required to submit a completed Bid Proposal Affidavit certifying compliance with Maryland state procurement laws, nondiscrimination policies, minority business enterprise regulations, debarment status, tax payment compliance, and conflict-of-interest certifications. Additionally, bidders must provide one or more customer references demonstrating comparable HVAC repair and maintenance experience, including customer name, contact person, phone, email, contract value, performance dates, and detailed work descriptions. The Procurement Officer reserves the right to request additional references or reject bids with insufficient references. The contract is valued at $100,000 or less, with performance and completion dates to be specified upon execution. No incumbent contractor is identified in the solicitation materials.