STAZMA_1.PDF
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- Attached to
- Master Agreement AZ|CTR057596
- Contract number
- CTR057596
- Issued by
- Arizona
About this file
The document is an email chain between Elizabeth Burgard, Procurement Supervisor for the Arizona Game and Fish Department, and Bob Eichinger from Stantec, regarding price negotiations for Solicitation BPM003384 for Hydrological Engineering Services. The communication involves discussions about fee schedules, rate benchmarks, and contract terms for professional services.
The solicitation covers a comprehensive range of professional services including engineering, surveying, environmental science, and technical roles such as Project Managers, Engineers, Surveyors, Construction Technicians, and GIS Technicians. The Arizona Game and Fish Department is seeking to establish fair and competitive pricing, using internal benchmarks to evaluate Stantec's proposed rates. The department requires Stantec to review and potentially adjust their fee schedules across multiple job categories, with a deadline of August 18, 2021, for submission of revised rates. The procurement process includes a provision that if negotiations cannot reach a satisfactory agreement, the department will terminate discussions and move to the next qualified firm on their list.
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8/16/2021 State of Arizona Mail - RE: Stantec: Solicitation BPM003384 Hydrological Engineering Services -Price Negotiations https://mail.google.com/mail/u/0?ik=0fa87e1f2a&view=pt&search=all&permthid=thread-a%3Ar5552782947421255497%7Cmsg-f%3A1707907179002… 1/5
Elizabeth Burgard <eburgard@azgfd.gov>
RE: Stantec: Solicitation BPM003384 Hydrological Engineering Services -Price Negotiations
1 message
Eichinger, Bob <Bob.Eichinger@stantec.com> Thu, Aug 12, 2021 at 9:53 AM To: Elizabeth Burgard <EBURGARD@azgfd.gov> Cc: "Schlund, Scot" <scot.schlund@stantec.com>
Hello Elizabeth
Thanks for the reply. We are working on the fee schedules.
Cheers
Bob
From: Elizabeth Burgard <EBURGARD@azgfd.gov>
Sent: Thursday, August 12, 2021 10:51 AM
To: Eichinger, Bob <Bob.Eichinger@stantec.com>
Subject: Re: Stantec: Solicitation BPM003384 Hydrological Engineering Services -Price Negotiations
Bob;
The benchmarks are based on what we and other agencies have spent recently on these services and over the past couple of years with price adjustments for inflation/escalation for the older projects. We are using these figures as benchmarks not as goals. We do not realistically expect everyone to be at these benchmarks. We are using them to determine what is fair and reasonable.
Your firm's fees were above the benchmarks. Your firm is free to keep your fees as stated or adjust some or all fees. The Department was aware that your firm's fees are usually higher than most, but the Department wants to be the best stewards of public funds and be fair to your firm.
While I can't share the actual benchmarks I hope this helps. Please contact me if you have any questions.
Sincerely;
ELIZABETH BURGARD I PROCUREMENT SUPERVISOR
ARIZONA GAME AND FISH DEPARTMENT
OFFICE: 623.236.7459, FAX: 623.236.7327, CELL: 480.617.3962
EMAIL: eburgard@azgfd.gov
5000 West Carefree Highway, Phoenix, AZ 85086
Join our new Conservation Membership program and ensure a wildlife legacy for the future.
mailto:EBURGARD@azgfd.gov mailto:Bob.Eichinger@stantec.com mailto:eburgard@azgfd.gov https://www.google.com/maps/search/5000+West+Carefree+Highway,+Phoenix,+AZ+85086?entry=gmail&source=g https://can01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.azwildlifehero.com%2Fsupport-us%2Fbecome-a-member&data=04%7C01%7Cbob.eichinger%40stantec.com%7Cfb51c6e4e97040ba946108d95db16f75%7C413c6f2c219a469297d3f2b4d80281e7%7C0%7C0%7C637643838929572651%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=%2F7cU14JkgZoL0sSBzroi5PprgnD%2Fq9pSBMmOCY6fziE%3D&reserved=0
8/16/2021 State of Arizona Mail - RE: Stantec: Solicitation BPM003384 Hydrological Engineering Services -Price Negotiations https://mail.google.com/mail/u/0?ik=0fa87e1f2a&view=pt&search=all&permthid=thread-a%3Ar5552782947421255497%7Cmsg-f%3A1707907179002… 2/5
On Wed, Aug 11, 2021 at 10:06 AM Eichinger, Bob <Bob.Eichinger@stantec.com> wrote:
Hello Elizabeth
May we request some assistance from AZGF in obtaining your range of rates for industry standards for the categories? That would help us develop our revised fee schedules.
Regards
From: Eichinger, Bob
Sent: Tuesday, August 10, 2021 6:50 PM
To: Elizabeth Burgard <EBURGARD@azgfd.gov>
Subject: RE: Stantec: Solicitation BPM003384 Hydrological Engineering Services -Price Negotiations
Thanks Elizabeth
Helps to read the entire email.
Sent: Tuesday, August 10, 2021 5:48 PM
No all of the items highlighted in yellow are at issue:
Principle Engineer; Project Manager; Registered Engineer I; Registered Engineer II; Registered Engineer III; Project Engineer I;
Project Engineer II; EIT; Designer; Draftsperson; Survey Project Manager; LSIT; Project Surveyor; Senior Survey Technician;
Survey Technician; Survey crew 1 person; Survey crew 2 person; Survey crew 3 person; Construction Technician-Inspector;
Senior Construction Technician; GIS Technicians; Landscape Architect; Professional Geologist; Environmental Science Manager; Environmental Science Specialist; Junior Environmental Specialist; Landscape Designer, Clerical
ARIZONA GAME AND FISH DEPARTMENT
OFFICE: 623.236.7459, FAX: 623.236.7327, CELL: 480.617.3962
EMAIL: eburgard@azgfd.gov
5000 West Carefree Highway, Phoenix, AZ 85086 mailto:EBURGARD@azgfd.gov mailto:Bob.Eichinger@stantec.com mailto:eburgard@azgfd.gov https://www.google.com/maps/search/5000+West+Carefree+Highway,+Phoenix,+AZ+85086?entry=gmail&source=g https://can01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.azwildlifehero.com%2Fsupport-us%2Fbecome-a-member&data=04%7C01%7Cbob.eichinger%40stantec.com%7Cfb51c6e4e97040ba946108d95db16f75%7C413c6f2c219a469297d3f2b4d80281e7%7C0%7C0%7C637643838929582605%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=dSJpGXkMTOv9%2BGeLsT2aaHzb5vaUB%2BafDF%2BxI%2FeuXsY%3D&reserved=0
8/16/2021 State of Arizona Mail - RE: Stantec: Solicitation BPM003384 Hydrological Engineering Services -Price Negotiations https://mail.google.com/mail/u/0?ik=0fa87e1f2a&view=pt&search=all&permthid=thread-a%3Ar5552782947421255497%7Cmsg-f%3A1707907179002… 3/5
On Tue, Aug 10, 2021 at 4:38 PM Eichinger, Bob <Bob.Eichinger@stantec.com> wrote:
Hi Elizabeth
Got it and opened. So the only rate in question is the subconsultant rate ACS for the crew member/laboratory tech, correct?
Cheers
Sent: Tuesday, August 10, 2021 5:34 PM
It should not be a protected file. Try the attached
ARIZONA GAME AND FISH DEPARTMENT
OFFICE: 623.236.7459, FAX: 623.236.7327, CELL: 480.617.3962
EMAIL: eburgard@azgfd.gov
5000 West Carefree Highway, Phoenix, AZ 85086
On Tue, Aug 10, 2021 at 4:32 PM Eichinger, Bob <Bob.Eichinger@stantec.com> wrote:
Hello Ms Burgard
Thanks and we will review and reply. I however am not successful in opening the file. Excel indicates the file cannot be opened in Protective View.
mailto:Bob.Eichinger@stantec.com mailto:EBURGARD@azgfd.gov mailto:Bob.Eichinger@stantec.com mailto:eburgard@azgfd.gov https://www.google.com/maps/search/5000+West+Carefree+Highway,+Phoenix,+AZ+85086?entry=gmail&source=g https://can01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.azwildlifehero.com%2Fsupport-us%2Fbecome-a-member&data=04%7C01%7Cbob.eichinger%40stantec.com%7Cfb51c6e4e97040ba946108d95db16f75%7C413c6f2c219a469297d3f2b4d80281e7%7C0%7C0%7C637643838929582605%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=dSJpGXkMTOv9%2BGeLsT2aaHzb5vaUB%2BafDF%2BxI%2FeuXsY%3D&reserved=0
8/16/2021 State of Arizona Mail - RE: Stantec: Solicitation BPM003384 Hydrological Engineering Services -Price Negotiations https://mail.google.com/mail/u/0?ik=0fa87e1f2a&view=pt&search=all&permthid=thread-a%3Ar5552782947421255497%7Cmsg-f%3A1707907179002… 4/5
Is the file Protected and can you remove it please?
Sent: Tuesday, August 10, 2021 5:20 PM
To: Chan, Kayla <Kayla.Chan@stantec.com>; Eichinger, Bob <Bob.Eichinger@stantec.com>
Subject: Stantec: Solicitation BPM003384 Hydrological Engineering Services -Price Negotiations
Dear Ms. Chan or Mr. Eichinger;
The Department wishes to obtain fee schedules close to industry standards to have a contract that is both fair to the State and your organization. We ask that you consider the competitive nature of this process and recalculate both the self-performed and subcontracted work.
Some of your organization’s submitted fee schedules were over the benchmarks set. The positions of concern are highlighted on the attached spreadsheet.
Please look at your submitted fee schedules and see what you can do to make this a good deal for both the State and your organization.
Please be advised that the Department is not able to negotiate a satisfactory contract with your firm, on compensation and on other contract terms the Department determines to be fair and reasonable to the state, the negotiations shall be formally terminated. The Department shall then undertake negotiations with the next most qualified person or firm on the list in sequence until a determination is reached. Once negotiations are formally terminated and negotiations commence with another person or firm on the list, the Department is not allowed to recommence negotiations with your firm.
Attached is an Excel spreadsheet with Department descriptions for services normally provided by engineering firms. Note these descriptions may not match those you provided in your original fee schedule submitted in June. Please review them carefully and provide a firm fixed fee for the services described. There were a few categories added that may not have been on your original fee schedule. If you perform these services in-house please provide a fee rate for these added categories.
If you listed specific subcontractor fees then you will not be allowed to charge a markup. All submitted fees should be for in-house services and for set subcontractor fees. You may choose at this time to remove subcontractor pricing from your submission and subcontractor fees would then be charged at their rates plus the listed markup.
Please email the fee schedule completed and signed to Elizabeth Burgard at:
eburgard@azgfd.gov
Please include the solicitation number BPM003384 and your organization’s name on the subject line of your email. The revised fee schedule is due to me by 4:30 p.m. Wednesday August 18th.
If you are not changing any fees please submit the new spreadsheet with your previously proposed fees.
Please contact me if you have any questions.
ARIZONA GAME AND FISH DEPARTMENT
OFFICE: 623.236.7459, FAX: 623.236.7327, CELL: 480.617.3962
EMAIL: eburgard@azgfd.gov
5000 West Carefree Highway, Phoenix, AZ 85086 mailto:Kayla.Chan@stantec.com mailto:Bob.Eichinger@stantec.com mailto:eburgard@azgfd.gov mailto:eburgard@azgfd.gov https://www.google.com/maps/search/5000+West+Carefree+Highway,+Phoenix,+AZ+85086?entry=gmail&source=g https://can01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.azwildlifehero.com%2Fsupport-us%2Fbecome-a-member&data=04%7C01%7Cbob.eichinger%40stantec.com%7Cfb51c6e4e97040ba946108d95db16f75%7C413c6f2c219a469297d3f2b4d80281e7%7C0%7C0%7C637643838929592561%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=BKBnbU9AOB10TnAJsglxy3mR8QgLv%2FzEPs6JAN0bhFE%3D&reserved=0
8/16/2021 State of Arizona Mail - RE: Stantec: Solicitation BPM003384 Hydrological Engineering Services -Price Negotiations https://mail.google.com/mail/u/0?ik=0fa87e1f2a&view=pt&search=all&permthid=thread-a%3Ar5552782947421255497%7Cmsg-f%3A1707907179002… 5/5
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