Stantec-AZ_SOQ_Stantec.pdf

ENGINEERING

SERVICES,

HYDROLOGY

The State of Arizona Game and Fish Department

Solicitation No. BPM003384 April 30, 2021

Attention: Elizabeth Burgard P: 623-236-7459 | F: 623-236-7327 | E: eburgard@azgfd.gov Solicitation No.: BPM003384 Dear Ms. Burgard and Members of the Selection Committee, Why Stantec? Our work—the core business for Stantec’s Surface Water team is focused on dam safety assessments, new dam and rehabilitation design, dam emergency action plans, dam spillway design, dam structural design, dam inundation studies, dam planning and alternatives development, hydrology, hydraulics, site specific PMP determination, ALERT design and management, and environmental services including NEPA/permitting. Our team can provide every scope of work task identified in your solicitation:

Engineering Services, Hydrology. With more than 22,000 employees worldwide, our resource pool runs deep. Our Arizona-based team is committed to working alongside the Arizona Game and Fish Department (AZGF) as we have successfully on Black Canyon Dam, Lynx Lake Dam, Fool Hollow Dam, Nelson Lake Dam and the LCR Water Rights Adjudication.

Stantec is joined by subconsultants that we have worked with that bring expertise that add value to every project. Our subconsultants and their respective roles are:

• Applied Weather Associates for Site Specific Precipitation and Probable Maximum Precipitation Analysis

• Archaeological Consulting Services for Biological and Cultural resources and NEPA Compliance

• LTM Engineering for ALERT Flood Warning Design and Management, Emergency Action plans

• Ninyo and Moore Geotechnical and Environmental Sciences Consultants for Geotechnical

Engineering Our commitment to AZGF stems from our long professional and personal relationships that has evolved and strengthened over the last several decades. Stantec has demonstrated that:

• We know AZGF – Public safety, flood risk management for your dams, and recreation are primary AZGF missions – we share these common goals

• We know dam policies and programs – Stantec’s ongoing dam design projects includes experts in Arizona Department of Water Resources’ dam safety policies, programs, guidelines, national manual/handbooks, and the design process to ensure that AZGF project requirements are met, there will be no learning curve

• We have the experience – Dam safety and rehabilitation design projects have been a daily occurrence at Stantec for over 25 years, not just once in-while projects

• We have the depth of capabilities – Should there be a need we can draw on our national dams practice expertise. Our engineers were responsible for leading the successful 2017 Oroville Dam Spillway Repair in California (published in The Journal of Dam Safety, Volume 12, Issue 2, 2020)

Stantec staff and/or corporation are standing members and actively involved with the Association of State Dam Safety Officials, US Society on Dams, Association of State Floodplain Management Association, and the Arizona Floodplain Management Association. We have enjoyed a great history working with AZGF and look forward to the opportunity to continue providing engineering services to you.

Sincerely, Stantec Consulting Services Inc.

Scot Schlund, PE – Project Manager scot.schlund@stantec.com | 480-687-6231

Stantec Consulting Services Inc.

3133 W Frye Road, #300, Chandler, Arizona 85226

Bob Eichinger, PE – Technical Director bob.eichinger@stantec.com | 480-687-6064 mailto:scot.schlund@stantec.com mailto:bob.eichinger@stantec.com

1 // Project Experience – Past 5 Years

On-call Dam Safety Engineering Services Client: Flood Control District of Maricopa County, AZ 2801 W. Durango Street, Phoenix, AZ 85009 Role: Prime | Dates: August 2016 – Present | Project Completed: Ongoing | Contract Budget: $1M Client Contact: David Degernees, PE, djd@mail.maricopa.gov; 602-506-4730 Personnel: Bob Eichinger, Project Manager; Scot Schlund, Project Engineer; Chuck Gopperton, Project Engineer; Zach Whitten, Project Engineer; Amelia Ochsenbein, Hydrology/Hydraulics; Jon Keeling, Independent Technical Review Stantec is providing formal dam safety inspection services for 18 of 22 earth embankment flood control dams that are maintained and operated by the Flood Control District. The inspections are being completed over a three-year period. Stantec’s formal dam safety inspection services includes, but is not limited to:

• Review of project design documents, as-built plans, operation and maintenance records and identification of data gaps

• Review of original design criteria versus current design criteria

• Review of design hydrology and hydraulics, geotechnical and geologic design and structural design if required

• Detailed dam safety site inspections

• Detailed structural review of proposed emergency spillways

• Review of current emergency action plans

• Review of downstream hazard status

• Examination of previous Failure Modes and Effects Analysis reports

• Preparation of a detailed formal dam safety inspection report Dams to be inspected includes dams designed and funded by two federal agencies: Natural Resources Conservation Service (NRCS) and the US Army Corps of Engineers (USACE). The types of dams designed by these two agencies are significantly different and the criteria used to design those dams require a consultant knowledgeable in the dam safety practices, policies, and design procedures of those agencies. The project was managed based on a work assignment basis where each work assignment conducted the formal inspection for two to three dams at a time.

Project Spotlight:

• NRCS and USACE earthen flood control dams

• Formal Dam Safety Inspections of 18 earth embankment dams

• Recommended action items for data gaps

• Follow up on FMEA risk reduction measures

• Team comprised of dam safety experts in hydrology, hydraulics, geotechnical engineering, geology, structural engineering, water resource planners for emergency action plans, failure modes and risk analysis, and dam safety design and technology mailto:djd@mail.maricopa.gov

Chorro Dam Emergency Action Plan Client: California Department of Corrections and Rehabilitation 9838 Old Placerville Road, Suite B, Sacramento, CA 95827 Role: Prime | Dates: December 2015 – December 2016 | Project Completed: completed | Contract Budget: $79,160 Client Contact: Terry Bettencourt, Miles.bettencourt@cdcr.ca.gov ; Office (916) 255-3381 Cell (916) 204-0749 Personnel: Bob Eichinger, Principal; Chuck Gopperton, Project Engineer; Zach Whitten, Hydrology/Hydraulics Stantec prepared and completed a downstream inundation mapping and emergency action plan for the Chorro Dam located in San Luis Obispo County, California. Chorro Dam is an earthen dam constructed in 1941. The total length is approximately 500 feet long with an original dam height of 77-feet. The contributing watershed is 3.7 square miles. The water within the reservoir is treated by an on-site water treatment facility and then distributed throughout San Luis Obispo County. Chorro Dam is classified as a High Hazard dam. Located downstream of the dam is the California Men’s Colony, which is a security Level 2 prison with a housing capacity of over 3,000 in-mates, Cuesta College, Camp San Luis Obispo National Guard base, and multiple county services such as the animal shelter, jail, and juvenile services.

No existing hydrologic or hydraulic model was available for the Chorro Dam watershed and the downstream creek, Chorro Creek. Therefore, the team was responsible for completing the hydrologic analysis of Chorro Dam watershed and the hydraulic analysis of the dam breach along Chorro Creek. For the dam breach parameters, the State of Colorado’s “Guidelines for Dam Breach Analysis”, completed in 2010, was followed. For the hydrologic analysis, HEC-HMS was used, and the hydraulic modeling as completed using HEC-RAS. Once the modeling was completed, the team was responsible for creating the inundation limit mapping. The inundation limits extended from Chorro Dam to approximately four miles downstream. The team was responsible for preparing and completing the EAP. This included identifying action flowcharts, local emergency and flood fighting resources and providing contact information for emergency personal in the event of a breach.

Partner Point Seawall Client: Line & Space, LLC | Owner: Bureau of Land Management, Lake Havasu Field Office Role: Prime | Dates: 9/2014-12/2015 (Design) 4/2017 (Construction) | Cost: $750K Variance: Project extended due to client requests | Personnel: Scot Schlund, Principal; Chuck Gopperton, Lead Engineer Design of sheet pile bulkhead and working platform for BLM maintenance operations on Lake Havasu project included sheet pile bulkhead, concrete deck, concrete retaining walls, access ramp, fencing, and gates.

mailto:Miles.bettencourt@cdcr.ca.gov

Powerline Vineyard Rittenhouse Flood Retarding Structure Rehab Client: Flood Control District of Maricopa County Role: Prime | Dates: Ongoing | Original/Final Time: 1,825 Calendar Days/1,825 Calendar Days | Original/Final Cost: $2.8M/$5.5M Variance: Project contract cost increased due to additional services and CMAR delivery method.

Personnel: Bob Eichinger, Project Manager; Scot Schlund, Principal; Chuck Gopperton, Project Engineer; Zach Whitten, Hydrology/Hydraulics Lead; Amelia Ochsenbein, Hydrology/Hydraulics, Jon Keeling, Independent Technical Review The Powerline, Vineyard Road, and Rittenhouse FRS are NRCS earthen dams constructed in the mid-1960’s. The total length of the three dams is over 12 miles long with a contributing watershed area for all three dams of over 150 square miles. The structures provide flood control benefits for residents and major transportation infrastructure in the east Phoenix metro area. All three structures are classified as intermediate, high hazard dams. Nearing the end of their design life, these dams have identified safety deficiencies including inability to safely pass the inflow design flood, embankment transverse and horizontal cracking, land subsidence, and the discovery of an earth fissure near Powerline FRS. None of the three dams meet current NRCS and Arizona dam safety requirements and need rehabilitation. The structures are operated and maintained by the Flood Control District of Maricopa County.

Stantec is providing final design and construction administration for the rehabilitation of Vineyard Road FRS which includes a 2.5-mile-long inlet channel—Powerline Channel, and decommissioning of Powerline FRS. Our team is preparing design plans and construction documents to raise the Vineyard Road embankment and replace the principal and two auxiliary spillways. The design is based on updated hydrology to revise the PMP for the dams;

NRCS SITES modeling for the PSH, SDH, and FBH, including integrity analyses of the auxiliary spillways;

updated sediment yield evaluations; and comprehensive FLO-2D models for reservoir routing and auxiliary spillway hydraulics. The design incorporates the more conservative criteria of either the NRCS or Arizona Department of Water Resources. Currently contracted through the Construction Manager at Risk (CMAR) delivery method, we are coordinating closely with the CMAR on constructability, borrow sources, design, and construction phasing. In addition, our team is also coordinating closely with the Arizona NRCS, ADWR, and the Flood Control District on all aspects of the project.

Project Spotlight:

• NRCS earthen flood control dams

• Design rehabilitation to meet current dam safety requirements and extend design life

• Mapping, surveying, geotechnical investigations and analyses, hydrology and hydraulics, environmental permitting, cultural resources, landscape architecture

• Construction design plans, specifications, and cost estimates

• CMAR construction delivery method

• Coordination with NRCS, ADWR and Flood Control District of Maricopa County

Brawley Wash Watershed Plan-EA Owner: Pima County Regional Flood Control District/Natural Resources Conservation Service Role: Prime Original Cost: $754K | Final Cost: Ongoing | Original Time: Spring 2022 | Final Time: Ongoing Contact Information: Evan Canfield, PhD, PE | 201 North Stone Avenue, Tucson, AZ | 520-724-4600 | evan.canfield@pima.gov Personnel: Bob Eichinger, Project Manager; Scot Schlund, QA/QC Lead; Chuck Gopperton, Project Engineer; Zach Whitten, Hydrology/Hydraulics Lead; Amelia Ochsenbein, Hydrology/Hydraulics; Jon Keeling, Independent Technical Review The purpose of the project is to prepare a NRCS PL-566 Watershed Plan and EA (Plan-EA) for the Brawley Wash Watershed. The project objective is to complete an NRCS acceptable Watershed Plan/EA that satisfies National Environmental Policy Act (NEPA) requirements. The work will need to be performed in accordance with NRCS policy documents, technical guidelines, and references, including the Principles, Requirements, and Guidelines for Water and Land Related Resources Implementation Studies (PR&G). The project will develop feasible alternatives to mitigate sheet flood flow flooding, sedimentation and erosion issues, invasive species, and restoration of natural and historic drainage flow paths within the project watershed.

The southern limits of the Brawley Wash Watershed study area (309 square miles) extend approximately eight miles south of Three Points. The watershed extends north, approximately 25 miles into the Avra Valley and Marana, and terminates at the Santa Cruz River west of the Pinal Airpark near Marana. The study watershed area is comprised of state lands, private lands, wildlife preserve, Bureau of Land Management (BLM), Tohono O’odham Nation, and local and national parks. The watershed is a broad alluvial filled valley that is surrounded by Basin and Range type mountains. The major communities within the watershed includes Marana and an unincorporated area known as Three Points.

The land uses within the watershed include irrigated croplands, which a small portion of these croplands are being converted to urban and exurban land uses, a trend that will continue. Livestock operations are also found within the watershed which includes ephemeral steer operations at lower elevations and cow and calf operations at the higher elevations.

The NRCS has identified four Common Resource Areas (CRA) within the Altar and Avra Valleys. These four CRAs are: Upper Sonoran Desert, Middle Sonoran Desert, Chihuahuan–Sonoran Desert Shrubs, and Chihuahuan–Sonoran Semidesert Grasslands. The NRCS detailed descriptions and characteristics of these four CRA’s will be used to characterize the Brawley Wash Watershed as part of the study documentation.

Tortugas Arroyo Watershed Dam #1 – Supplemental Watershed Plan and EA Owner: Elephant Butte Irrigation District | Role: Sub-Consultant Original Cost: $290K | Final Cost: Ongoing | Original Time: Winter 2021 | Final Time: Ongoing Contact Information: Joseph Kulikowski, PE | Genterra Consultants | 15375 Barranca Parkway, Irvine CA | 949-753-8887 | joekul@genterra.com // Ayana Brown | Assistant State Conservation Engineer, USDA-NRCS | 100 Sun Ave. NE, Suite 602, Albuquerque, NM | 505-761-4452 | ayana.brown@usda.gov Personnel: Bob Eichinger, Project Manager; Scot Schlund, QA/QC Lead; Chuck Gopperton, Project Engineer; Zach Whitten, Hydrology/Hydraulics Lead; Amelia Ochsenbein, Hydrology/Hydraulics; Jon Keeling, Independent Technical Review Stantec, as a major sub-consultant, is performing an analysis of reasonable alternatives of the rehabilitation of Tortugas Dam #1 and may include structural or non-structural measures for the dam, emergency spillway, and principal outlet. Structural rehabilitation alternative shall follow NRCS and New Mexico office of the State Engineer-Dam Safety Bureau criteria and performance standards for the appropriate hazard potential. The environmental impacts will be documented in the form of a Supplemental Plan-EA. The Plan/EA document will describe multiple alternatives and examine reasonable alternatives in detail and identify the preferred alternative as the most technically, economically, socially, and environmentally defensible alternative as determined by NRCS in consultation with the Project Sponsor. The Plan/EA document shall be prepared in accordance with the NEPA and related environmental and economic documentation.

mailto:joekul@genterra.com mailto:ayana.brown@usda.gov

Supplemental Watershed Workplan and EA Updates for Vineyard Road and Rittenhouse Flood Retarding Structures Owner: Flood Control District of Maricopa County Project Location: Pinal County, Arizona | Role: Prime Original/Final Cost: $55K/Ongoing | Original/Final Time: Summer 2022/Ongoing Contact Information: Tom Renckly, PE | Structures Branch Manager | 602-506-8610 | tom.renckly@maricopa.gov Personnel: Bob Eichinger, Project Manager; Scot Schlund, QA/QC Lead; Chuck Gopperton, Project Engineer; Zach Whitten, Hydrology/Hydraulics Lead; Amelia Ochsenbein, Hydrology/Hydraulics; Jon Keeling, Independent Technical Review The purpose of the project is to update the workplan to reflect revisions to the preferred National Economic Development (NED) plan selected alternative. An additional alternative was formulated and evaluated by Stantec based on input from NRCS – Headquarters in Washington, DC. The update to the workplans include updating alternative descriptions, construction cost estimates, economic evaluations of alternatives for project benefits and costs, updating NRCS economic tables, confirmation of the NED plan, and document preparation of the Supplemental Watershed Workplans and Environmental Documents. Stantec is coordinating with NRCS Arizona.

Update Emergency Action Plan and Operation and Maintenance Manual and Conduct Tabletop Exercise, Banner Mill Tailings Dam Owner: Pyramid Peak Mining, LLC Project Location: Hildago County, New Mexico | Role: Prime Original/Final Cost: $42K/42K | Original/Final Time: Summer 2022/Ongoing Contact Information: Joseph Martini | Director of Environmental Affairs | 775-401-6552 | joseph.martini@elkomininggroup.com Personnel: Bob Eichinger, Project Manager; Chuck Gopperton, Project Engineer The purpose of the project was to address requirements addressed in the 2018 annual inspection report conducted by the Office of the State Engineer, Dam Safety Bureau. Stantec completed the following:

• Update the Emergency Action Plan (EAP)

• Conduct a tabletop/functional exercise of the EAP

• Update the Operation and Maintenance Manual (O&M) Due to the highly interactive nature of tabletop exercises, traditionally all personnel responsible for implementing or responding to a dam safety emergency are in the same room as part of a face-to-face meeting. Due to the current situation associated with the COVID-19 pandemic, an alternate approach is required. Stantec developed a virtual on-line approach that responds to the current situation and provides flexibility for conducting the tabletop exercise. Stantec uses a pre-established, structured, time-lined based scenario on a virtual web-based meeting tool platform (Teams) which includes virtual information sharing and individual virtual “breakout rooms” for participant sub-groups. The virtual exercise was a success and may provide better simulation than the traditional tabletop setting.

mailto:joseph.martini@elkomininggroup.com

Natural Resources Conservation Service National Regionalized Architect-Engineer Indefinite Delivery: Indefinite Quantity (IDIQ) | Owner: NRCS | Role: Subconsultant Project Location: Region 4 AG-SPEC-S-17-0033 Original Cost: $10M | Final Cost: Task order basis – Ongoing | Original Time: Task Order Basis – On-call Contact Information: Sharla Goforth, FPAC | NRCS Procurement Officer, Stillwater, OK | sharla.goforth@usda.gov // Joseph Kulikowski, PE | Genterra Consultants | 15375 Barranca Parkway, Irvine CA | 949-753-8887 | joekul@genterra.com Personnel: Bob Eichinger, Project Manager; Scot Schlund, Project Engineer; Chuck Gopperton, Project Engineer; Zach Whitten, Hydrology/Hydraulics Lead; Amelia Ochsenbein, Hydrology/Hydraulics; Jon Keeling, Independent Technical Review Stantec, as a major subconsultant, is assisting with assigned Task Orders under this NRCS IDIQ. This contract is a $10M five-year contract to conduct Task Orders throughout NRCS Region 4. The contract includes but is not limited to task orders that conduct and prepare watershed plans and environmental assessments, preparing supplemental watershed plans and environmental assessments, preparing final design plans and construction documents for dam rehabilitation projects, NRCS methods for economic evaluations of alternatives, formulation and evaluation of alternatives, public participation and agency consultation, and preparation of draft, initial, preliminary and final plan and environmental documents.

Stantec disciplines provided for this IDIQ include quality assurance of deliverables to ensure that task orders follow NRCS policies, programs, watershed handbooks, and planning manuals, providing hydrologic watershed evaluations for existing and proposed alternatives, hydraulics of principal and emergency spillways, dambreak analyses and inundation mapping, conducting inventory of resources of concerns, public involvement program and facilitation, agency consultation, environmental, cultural and social assessments, civil dam safety design plans, alternatives formulation, evaluation, and selection of preferred alternative, structural engineering, and preparation of draft, initial, preliminary and final watershed plan and environmental documents.

2 // Overall Experience

OUR TEAM

We believe quality control in a project starts by assembling the right team. We have assembled just such a team for this contract. Our local engineers and technicians will be led by our project manager, Scot Schlund and our Project Director, Bob Eichinger. Our team and our subconsultants live and/or work in Arizona. That means we are familiar with the area, including AZGF projects such as Lynx Lake Dam, Black Canyon Dam, Nelson Dam, Fool Hollow Dam, and the Little Colorado River that our team has previously worked on.

Stantec employs more than 22,000 individuals across the world and given our history of work with AZGF, our local leadership can call on hundreds of qualified technical staff across the US to replace each member of our team including more than 300 personnel in our two Arizona (Tucson/Chandler) offices. Our other technical support personnel can be replaced from within our large regional staff who have experience with numerous civil and dam rehabilitation design projects in the arid west without disruption to the project schedule. Our large mailto:joekul@genterra.com staffing resource is one of the benefits of our team. You will be supported by a strong local team that is backed our extensive global talent in the event it is ever needed.

Our internal leadership and senior staff have weekly meetings to establish and allocate resources to fully support project needs. We commit to prioritizing the staff identified in this SOQ to meet milestones and deadlines established for each work assignment issued by AZGF. Should there be a need to replace a key member of our team, the AZGF’s project manager will be notified as soon as possible.

Stantec will serve as prime consultant for this project and is joined by several Subconsultants as indicated in the organization chart and resumes.

SUBCONSULTANTS

Our subconsultants provide key skills that add value to the team and your project. They include:

Applied Weather Associates for Site Specific Precipitation and Probable Maximum Precipitation Analysis Archaeological Consulting Services for Biological and Cultural resources and NEPA Compliance LTM Engineering for ALERT Flood Warning Design and Management, Emergency Action Plans Ninyo and Moore Geotechnical and Environmental Sciences Consultants for Geotechnical Engineering

TEAM ORGANIZATION CHART

The team organization chart below identifies key team members and their role(s). Some of our key team members have multiple functions. Resumes for our team members can be found in the appendix. The matrix on the following page displays our team’s capabilities and skillsets.

Arizona Game and Fish Department

Independent Technical Review Joe Keeling, PE – Dams

Ed Kern, PE – H&H

Technical Director Bob Eichinger, PE

Project Manager Scot Schlund, PE

Technical Lead Chuck Gopperton, PE

Dam Engineering, Plans, Specifications, Cost Estimates, Construction Management Bob Eichinger, PE Scot Schlund, PE

Chuck Gopperton, PE

ALERT Flood Warning Design and Management

Laurie Miller, PE [LTM]

Hydrology/Hydraulics, Inundation Studies, EAPs, Geomorphology Chuck Gopperton, PE

Zach Whitten, PE Amelia Ochsenbein, PE

Structural Engineering Benan Zahawi, PE

Survey Eric Snyder, RLS

Tony Como

Biological/Cultural/Social Inventory/NEPA Compliance

Andrea Gregory [ACS] Tracy McCartney [ACS]

Geotechnical Engineering Steve Nowaczyk, PE [Ninyo]

Site Specific Precipitation Bill Kappel [AWA]

Team capabilities, experience, and skillsets. Bo b E ich ing er , P

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Sc ot

Sc hlu nd , P

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Ch uc k G op pe rto n, PE

Za ch

W hit ten , P

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Am eli a O ch se nb ein , P

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Ed K er n, Jo n K ee lin g, Be na n Z ah aw i, P

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Bi ll K ap pe l

La ur ie Mi lle r, T Mc

Ca rth ey /A

G re go ry

St ev e N ow ac zy k, Dam Assessment

Alternative Evaluation

Spillway Design

Embankment Design

Geologic Engineering

Dam Rehabilitation

Fuse Plug Spillways

RCC Spillways

Hydrology & Hydraulics

Site Specific PMP

Dam Break & Emergency Action Plan

ALERT Flood Warning Design

Incremental Damage Analysis

Overtopping Protection

Construction Administration

NEPA Compliance

404 Permitting

Public Involvement

AZGF Experience

ADWR Coordination

USFS Coordination

3 // Design Philosophy Our core design philosophy is founded in collaboration. Most successful projects are dependent on a collaborative work environment and that environment does not happen by accident.

We understand that building a collaborative work environment starts with leadership and structure that embraces collaboration. Stantec’s project director, Bob Eichinger, and our project manager, Scot Schlund, have many years of leading collaborative, multi-disciplinary project teams with a successful track record. Including our previous three dam rehabilitation designs with AZGF. It is in our nature for our team to work collaboratively.

We understand the importance of involving the project owner’s project manager and team, in this case the AZGF, early and often throughout the project’s execution. We have experienced that this collaborative relationship between the owner and the Stantec team leads to a context sensitive alternative that is acceptable to the owner and to the community at large. The bottom line is it leads to a project that is implementable.

Also, at key milestones required project stakeholders and the interested public will be brought into the process, at the AZGF’s direction, where our team will present the project at various phases. This gives both stakeholders and the public an opportunity to learn about the project, provide input to the AZGF/Stantec team, and hear about the project’s progress. Gaining consensus of the stakeholders and the public by involving them early, and listening to their input, builds a foundation for project support.

Our team uses several tools to foster collaboration.

Some are internal and some are external.

Examples include:

• Weekly or bi-weekly internal team project progress meetings

• Regular scheduled “check-in” calls with the AZGF’s project manager

• Monthly project progress meetings with the AZGF and invited stakeholders

• Development of a stakeholder/public outreach plan

• Conduct stakeholder and public meetings

• Meet Individually with key stakeholders, businesses, and/or landowners

• Use of Microsoft Team’s (or other) for virtual meetings

• Use of SharePoint to electronically share and distribute data and information

• Use of Social Pinpoint as a virtual tool for stakeholder and public engagement AZGF may choose to utilize several or all of the collaboration tools cited above. Rest assured that the Stantec team will be there with you every step of the way.

To our team, the fundamental question for every design project is, “Can it be implemented?”. The answer is yes! That is, if you present a sound alternative that is developed through consensus of the owner, stakeholders, and the public. And you only get there with collaboration during the project planning and design process. We are the team to get you to the finish line.

4 // Common Problems

Many engineers have the ability technically to perform the work that AZGF is seeking. Below we present three areas where Stantec excels above others.

• Having the Right Tools

• Project Management and Project Controls

• Quality Assurance and Quality Control

HAVING THE RIGHT TOOLS

Having the right tools to do the project is critically important in today’s fast evolving engineering design world. And, it’s not only having the right tools available but also having experienced engineers and technicians who understand which tool is best for a project. This benefits the AZGF by executing a project in an efficient and budget-conscience manner. We bring our experience that has been developed over years of conducting planning and design for numerous projects. Stantec uses various software as tools in performing our work. We propose to bring the following software (tools) for the execution of AZGF projects, as needed.

Project Administration:

• Microsoft Word will be used for word processing and report preparation.

• Microsoft Project will be used for project scheduling, milestone management.

• Oracle custom software is used for project accounting and invoicing.

Virtual Meetings, File, and Information Sharing:

• Microsoft Teams is our base software to conduct virtual meetings to provide continuous management and communication with team members when in-person meetings are not practical. We are also experienced using other virtual meeting platforms such as GoToMeeting, WebEx, etc.

• Stantec also uses SharePoint that is part of our Microsoft Teams platform. SharePoint will allow the AZGF and Stantec to share documents, data, and files in a more seamless manner.

Engineering and Specialized Software:

• Civil 3D is our platform for civil engineering drawings. Our team uses this software daily to produce drawings for clients.

• Stantec is licensed to use both FLO-2D and HEC-RAS 2D for watershed modeling. Our recent use of FLO-2D on several dam rehabilitation design and planning design projects are listed below.

• We are also experienced in using HEC-RAS 1D, HEC-1, HEC-HMS, HY-8, SWMM, Storm and Sanitary Analysis (SSA), SITES, and other hydrologic and hydraulic software tools.

• ArcGIS and ArcInfo is used by our GIS engineers and technicians to produce maps, graphics, and interface with Civil 3D and Hydrologic/Hydraulic models on daily basis.

• Microsoft Azure is a new “cloud based” technology that Stantec now offers is the ability to cloud compute through our partnership with Microsoft. This allowing complex models to be run in extremely short amounts of time. On a recent project for FEMA, our Arizona team developed a Montecarlo simulation that ran 3,000 different simulations using HEC-RAS 2D.A single simulation on a standard desktop took two to four hours to run. Stantec’s new cloud-based computing system named BAM, executed 3,000 simulations in less than 12 hours. We will utilize this tool to give our team engineering agility, where applicable.

PROJECT MANAGEMENT/PROJECT CONTROLS

Stantec has many years of experience managing projects and budgets. We have developed the tools to monitor and track performance versus cost using our Oracle based timecard and accounting software.

Our Oracle system provides cost accrued to a project weekly for review by the project manager.

The tools and process we follow are provided below.

Stantec’s Project Management (PM) framework outlines the required tasks that must be completed by all Stantec project managers on all projects to manage risk, achieve quality, minimize change orders, and help provide timely completion of deliverables on budget. The PM framework is organized into the five process groups of the Project Management Institute (PMI, 2013); Initiate, Plan, Execute, Monitor and Control, and Close.

Experience has taught us that staying on budget, on schedule, and minimizing change orders is multi-faceted. Below we address some key elements that we will adhere to for your project.

SCOPE OF WORK

Developing a detailed scope of work is one of the first elements to having a smooth-running project.

The Stantec team will follow a similar approach that we used with other successful projects by holding an initial scoping meeting with AZGF and project partners to document the concerns and issues from all parties. After the initial scoping meeting, we will then prepare a detailed scope of services, fee proposal, and schedule for review and finalization with your project manager. We typically include some allowances for unknown issues that often arise in data collection or assessment phases.

These allowances are only used when the AZGF reviews specific scope changes and approves of those changes.

BUDGET CONTROL

Stantec uses an earned value (EV) reporting approach to monitor and match project progress to budget expenditures. EV is basically a percent complete estimate versus percent spent. Every Monday updated project costs are reported by our Oracle accounting system for review by our project manager. Following project award, Bob, Scot, and Joe will develop a work plan incorporating scope, budget, schedule, QA/QC plan, deliverables, and individual staff responsibilities. The workplan also highlights all project milestones, major events, and activities, including AZGF review timelines. Scot will also monitor the execution of the work on a weekly basis by tracking labor hours by employee through Stantec’s Oracle accounting database. The workplan will serve as the project’s ‘blueprint’ against which progress can be monitored and controlled and serve as the basis for measuring deviations from the approved scope and schedule.

Monthly progress reports issued to the AZGF will include a summary section on schedule, costs, and project progress. Scot will make sure our team is focused on staying ahead of deliverables by holding weekly internal progress meetings and be prepared at monthly progress meetings to get the most value possible at meetings with your staff.

products. Jon Keeling will manage QA/QC for civil and dam design. Ed Kern will manage QA/QC for hydrology, hydraulics, and modeling. Our QA/QC managers will coordinate the project deliverables and help ensure they each go through the proper review procedures by our experts prior to delivery to the AZGF. In general, our QA/QC process is initiated at the scoping phase before work is initiated. Senior staff, both directly involved with and independent of the project, will review the scope, fee, and schedule before presentation to the

BUDGET CONTROL

QUALITY ASSURANCE/QUALITY CONTROL

Stantec values quality assurance and quality control (QA/QC) not only to provide a quality product but also to minimize effort in redoing work, thus reducing unexpected costs to a project. Doing it right the first time is beneficial to cost and schedule on any project. Our QA/QC process will include proactive planning and implementation of appropriate procedural controls to deliver consistency of high-quality services and work

AZGF. Independent technical reviewers and our NRCS compliance reviewer will review the entire delivery. This robust, client-centric, and continual process will help provide a quality deliverable for

AZGF.

Stantec performs internal QA/QC measures prior to all submittals to the AZGF. Key staff will be assigned to either key project tasks (report review, hydraulics review) or overall QA/QC role. Senior staff will provide guidance on project methodology, criteria, review of project deliverables, and perform checks of engineering calculations. At a minimum, QA/QC staff shall consist of a senior level engineer experienced in modeling and similar types of studies. Other assigned staff not involved in the day-to-day project activities will perform independent reviews of all final deliverables.

Stantec has total responsibility for the accuracy, timeliness, and completeness of the work and documents furnished. Gary will review the submittals to determine if quality control procedures are being applied and if they are adequate and appropriate for the work presented. Additional

QA/QC documentation may be in the form of copies of appropriate deliverables lists, tables, and checklists, which show columns for checking, revision, re-checking, and quality control reviews, as appropriate. Documentation of the application of quality control procedures will be a requisite element of each review submittal.

PROJECT REFERENCES

We are proud to present three current project references contact about our work. Note our all our projects in Section 1, Project Experience lists an owner that you are welcome to contract.

Dam Safety On-Call - David Degerness see Dam Safety project above for contact information.

Powerline Vineyard Rittenhouse Flood Retarding Structure Rehab -Tom Renckly see Powerline, Vineyard project above for contact information.

Banner Mill Dam EAP - Joseph Martini see Banner Mill Tailings Dams project above for contact information

Appendix // Forms & Resumes

OFFEROR’S CHECK LIST (for

Offeror’s use only.) This is the only document does not have to be returned.

Arizona Game and Fish Department

Purchasing Office

5000 West Carefree Highway

Phoenix, Arizona 85086

BPM003384 Required Forms updated 01-14-2020

Offeror’s Check List

DOCUMENT SUBMITTED*

If you have been notified that an amendment has been issued, you must re-open your offer in APP, make any required modifications, if any, and re-submit your offer. If you do not do this you have not submitted an offer in the Arizona Procurement Portal and your offer will be considered as non-responsive.

☐ YES, ☐ NO,

☐ NA

Offer and Acceptance (Complete the top half of page 3, sign and upload into your offer in Arizona Procurement Portal.)

☐ YES, ☐ NO,

“Designation of Confidential, Trade Secret & Proprietary Information” form (Page 4). Information considered to be confidential, trade secret or proprietary should be attached as a separate document checked “confidential” in the Attachments tab of your offer Arizona Procurement Portal. Confidential documents must include a statement as to why the information is confidential.

☐ YES, ☐ NO,

Boycott of Israel Disclosure ☐ YES ☐ NO

Pricing has been entered in Arizona Procurement Portal’s “items” tab. ☐ YES ☐ NO

Attachment I-Subcontractors ☐ YES ☐ NO

Attachment II- References ☐ YES ☐ NO

Attachment III- Pricing Proposal If requested ☐ YES ☐ NO

Attachment IV- Submittal Documents ☐ YES ☐ NO

* Ensure Items above have been completed, scanned (preferably as one pdf file) and uploaded into the “Attachments” tab of your offer (quote) in Arizona Procurement Portal.

☐ YES ☐ NO

x x x x x

OFFER AND ACCEPTANCE

Arizona Game and Fish Department

Purchasing Office

5000 West Carefree Highway

Phoenix, Arizona 85086

BPM003384 Required Forms updated 01-14-2020

Offer and Acceptance Form OFFER

TO THE STATE OF ARIZONA:

The Undersigned hereby offers and agrees to furnish the material, service or construction in compliance with all terms, conditions, specifications and amendments in the Solicitation and any written exceptions in the offer.

Company Name Signature of Person Authorized to Sign Offer

Address Printed Name

City State Zip Title

Phone:

Fax:

Contact Email Address

By signature in the Offer section above, the Offeror certifies:

1. The Offeror shall not discriminate against any employee or applicant for employment in violation of Federal Executive Order 11246, State Executive Order 2009-9 or A.R.S. §§ 41−1461 through 1465.

2. The Offeror has not given, offered to give, nor intends to give at any time hereafter any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor, or service to a public servant in connection with the submitted offer. Failure to provide a valid signature affirming the stipulations required by this clause shall result in rejection of the offer. Signing the offer with a false statement shall void the offer, any resulting contract and may be subject to legal remedies provided by law.

3. The Offeror certifies compliance with A.R.S.§41-3532 when offering electronics or information technology products, services or maintenance.

4. The Offeror is not debarred from, or otherwise prohibited from participating in any contract awarded by any federal, state or local government.

ACCEPTANCE OF OFFER

The Offer is hereby accepted.

The Contractor is now bound to sell the materials or services listed by the attached contract and based upon the solicitation, including all terms, conditions, specifications, amendments, etc., and the Contractor’s Offer as accepted by the State.

This Contract shall henceforth be referred to as Contract No. ____________________________________________________.

The effective date of the Contract is ____________________________________________________.

The Contractor is cautioned not to commence any billable work or to provide any material or service under this contract until Contractor receives purchase order, contact release document or Procurement’s written notice to proceed.

State of Arizona Awarded this day of 20

Kristen Micurescu, CPPB, as Branch Chief and not personally

Stantec Consulting Services Inc.

3133 W Frye Road Suite #300

Chandler Arizona 85226 bob.eichinger@stantec.com

Robert A. Eichinger, PE

Principal

480-687-6064

480-831-0137 beichinger Pencil

Designation of Confidential, Trade

Secret & Proprietary Information

Arizona Game and Fish Department

Purchasing Office

5000 West Carefree Highway

Phoenix, Arizona 85086

BPM003384 Required Forms updated 01-14-2020

Designation of Confidential, Trade Secret & Proprietary Information

All materials submitted as part of a response to a solicitation are subject to Arizona public records law a will be disclosed if there is an appropriate public records request at the time of or after the award of the contract.

Recognizing there may be materials included in a solicitation response that is proprietary or a trade secret, a process is set out in A.A.C. R2-7-103 that will allow qualifying materials to be designated as confidential and excluded from disclosure. For purposes of this process the definition of “trade secret” will be the same as that set out in

A.A.C. R2-7-101(50).

This form must be completed and returned with the response to the solicitation and any supporting information to assist the State in making its determination as to whether any of the materials submitted as part of the solicitation response should be designated confidential because the material is proprietary or a trade secret and therefore not subject to disclosure.

All offerors must select one of the following:

My response does not contain proprietary or trade secret information. I understand that my entire response will become public record in accordance with A.A.C. R2-7-C317.

My response does contain trade secret information because it contains information that:

1. Is a formula, pattern, compilation, program, device, method, technique or process, AND

2. Derives independent economic value, actual or potential, from not being generally known to, and not being readily ascertainable by proper means by, other persons who can obtain economic value from its disclosure or use; AND

3. Is the subject of efforts by myself or my organization that are reasonable under the circumstances to maintain its secrecy.

Please note that failure to attach an explanation may result in a determination that the information does not meet the statutory trade secret definition. All information that does not meet the definition of trade secret as defined by A.A.C. R2-7-101(50) will become public in accordance with A.A.C. R2-7-C317. The State reserves the right to make its own determination of Proposer’s trade secret materials through a written determination in accordance with A.A.C. R2-7-103.

If the State agrees with the proposer’s designation of trade secret or confidentiality and the determination is challenged, the undersigned hereby agrees to cooperate and support the defense of the determination with all interested parties, including legal counsel or other necessary assistance.

By submitting this response, proposer agrees that the entire offer, including confidential, trade secret and proprietary information may be shared with an evaluation committee and technical advisors during the evaluation process.

Proposer agrees to indemnify and hold the State, its agents and employees, harmless from any claims or causes of action relating to the State’s withholding of information based upon reliance on the above representations, including the payment of all costs and attorney fees incurred by the State in defending such an action.

Company Name Signature of Person Authorized to Sign

City State Zip Title

Stantec Consulting Services Inc.

3133 W Frye Road Suite #300

Chandler Arizona 85226

Robert A. Eichinger, PE

Principal

Designation of Confidential, Trade

Secret & Proprietary Information

Arizona Game and Fish Department

Purchasing Office

5000 West Carefree Highway

Phoenix, Arizona 85086

BPM003384 Required Forms updated 01-14-2020

R2-7-103. Confidential Information

A. If a person wants to assert that a person's offer, specification, or protest contains a trade secret or other proprietary information, a person shall include with the submission a statement supporting this assertion. A person shall clearly designate any trade secret and other proprietary information, using the term "confidential". Contract terms and conditions, pricing, and information generally available to the public are not considered confidential information under this Section.

B. Until a final determination is made under subsection (C), an agency chief procurement officer shall not disclose information designated as confidential under subsection (A) except to those individuals deemed by an agency chief procurement officer to have a legitimate state interest.

C. Upon receipt of a submission, an agency chief procurement officer shall make one of the following written determinations:

1. The designated information is confidential and the agency chief procurement officer shall not disclose the information except to those individuals deemed by the agency chief procurement officer to have a legitimate state interest;

2. The designated information is not confidential; or

3. Additional information is required before a final confidentiality determination can be made.

D. If an agency chief procurement officer determines that information submitted is not confidential, a person who made the submission shall be notified in writing. The notice shall include a time period for requesting a review of the determination by the state procurement administrator.

E. An agency chief procurement officer may release information designated as confidential under subsection (A) if:

1. A request for review is not received by the state procurement administrator within the time period specified in the notice; or

2. The state procurement administrator, after review, makes a written determination that the designated information is not confidential

Participation in Boycott of Israel

Purchasing Office

5000 West Carefree Highway

Phoenix, Arizona 85086

BPM003384 Required Forms updated 1-14-2020 SPO For No. 205

Boycott of Israel Disclosure

Please note that if any of the following apply to this Solicitation, Contract, or Contractor, then the

Offeror shall select the “Exempt Solicitation, Contract, or Contractor” option below:

The Solicitation or Contract has an estimated value of less than $100,000;

Contractor is a sole proprietorship;

Contractor has fewer than ten (10) employees; OR

Contractor is a non-profit organization.

Pursuant to A.R.S. §35-393.01, public entities are prohibited from entering into contracts “unless the contract includes a written certification that the company is not currently engaged in, and agrees for the duration of the contract to not engage in, a boycott of goods or services from Israel.”

Under A.R.S. §35-393:

1. "Boycott" means engaging in a refusal to deal, terminating business activities or performing other actions that are intended to limit commercial relations with entities doing business in Israel or in territories controlled by Israel, if those actions are taken either:

(a) Based in part on the fact that the entity does business in Israel or in territories controlled by Israel.

(b) In a manner that discriminates on the basis of nationality, national origin or religion and that is not based on a valid business reason.

2. "Company" means an organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, limited liability company or other entity or business association, including a wholly owned subsidiary, majority-owned subsidiary, parent company or affiliate, that engages in for-profit activity and that has ten or more full-time employees.

5. "Public entity" means this State, a political subdivision of this State or an agency, board, commission or department of this State or a political subdivision of this State.

The certification below does not include boycotts prohibited by 50 United States Code Section 4842 or a regulation issued pursuant to that section. See A.R.S. §35-393.03.

In compliance with A.R.S. §§35-393 et seq., all offerors must select one of the following:

The Company submitting this Offer does not participate in, and agrees not to participate in during the term of the contract, a boycott of Israel in accordance with A.R.S. §§35-393 et seq. I understand that my entire response will become public record in accordance with A.A.C. R2-7-C317.

The Company submitting this Offer does participate in a boycott of Israel as described in A.R.S. §§35-

393 et seq.

X

Participation in Boycott of Israel

Purchasing Office

5000 West Carefree Highway

Phoenix, Arizona…