SJDO_TE-2 DELIVERABLES.xlsx
XLSX spreadsheet 16 KB Posted
- Attached to
- FDA San Juan Operations and Maintenance Facility Services Federal contract opportunity
- Solicitation number
- 75F40123Q00016
About this file
This document outlines the deliverables required under solicitation number 75F40123Q00016 for facility operations and maintenance services at the FDA San Juan Operations facility. Key deliverables include an initial staffing plan, quality control plan, building operating plan and emergency operating plan to be provided before or at contract start. Monthly requirements consist of progress reports, inspection records, equipment inventories, water analysis testing, and maintenance logs due by the seventh of each month. Additional recurring deliverables involve fire protection system inspections and certifications, pest control plans and reports, and cleaning, waste removal and recycling reports. One-time deliverables comprise an initial systems assessment, hazardous materials inventory, and price lists for additional services. Response timelines range from 7 to 30 days with most recurring deliverables due monthly.
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Text version
Sheet1
| Technical Exhibit 2 - Deliverables | ||
| DELIVERABLE | DELIVERABLE DUE | POINT OF CONTACT |
| D.7.1 Contractor Staffing Declaration (B-1) | 21 calendar days prior to contract start date. | CO |
| D.6 Existing deficiency inspection/initial deficiency list | Report due not later than 30 calendar days after contract start. | COR or designee. |
| D.7.1 Schedule and Staffing Plan startup/transition phase. | Within 1st week of Startup/Transition Phase | COR or designee. |
| D.8 Phase out transition (period of 30 days before contract end date). | On the last performance day of the contract, Contractor must turn over keys and identification badges or cards. | COR or designee. |
| D.8 Phase out transition - List of Employees and their start of service date | Provide 21 calendar days prior to contract end date. | COR |
| D.10.1 List of key personnel and emergency contact information, which may include subcontracts or contacts as applicable. | The Contractor must develop and submit 21 calendar days prior to start date of contract. And when changes occur. | CO and COR. |
| D11. Assit to validate and update the equipment inventory database. | The contractor shall provide assitance twice a year (every six months). | COR |
| D.13 A Quality Control Plan (QCP) must be developed and submitted for approval prior to issuance of the Notice to Proceed. | Develop and submit for approval 15 calendar days prior to the start of the contract. | CO and COR. |
| D.7.1 Building operating plan. | Develop and submit for approval, not later than the end of the startup phase (prior to contract start date). | COR or designee. |
| D.16 Equipment inventory update. | The Contractor must provide initial update and verification of the equipment inventory in the first 30 calendar days of contract start up, and then on an annual basis. | COR or designee. |
| D.17 Monthly progress reports. | On a monthly basis, not later than the 7th working day of the subsequent month. | COR or designee. |
| D.17 Inspection Records, Quality Control Inspections | On a monthly basis, not later than the 7th working day of the subsequent month | COR |
| D.17 Itemization of all additional services and reimbursable work performed. Provide status if not completed. | On a monthly basis, not later than the 7th working day of the subsequent month. | COR |
| D.17 Miscellaneous/support service hours used record | On a monthly basis, not later than the 7th working day of the subsequent month | COR |
| D.17.1 Repair Log | On a monthly basis, not later than the 7th working day of the subsequent month | COR |
| D.19 Equipment condition assessment. | On an ongoing basis during the performance of the contract as requested. | COR or designee. |
| D.21 Review of design documents. | Review as requested. | COR or designee. |
| D.22 Building management support services/escort services. | Assist as requested. | COR or designee. |
| D.26 Labelling of Electrical Circuits | Contractor shall provide the updated files within 72 hours after completion of work. | COR or designee. |
| D.27 Emergency Operating Plan | Contractor shall provide the emergency operating plan related to San Juan District within the first 45 days after issuing the notice to proceed. | COR or designee. |
| D.36.2 Emergency service call and callback repair plan report. | Written accounting of any emergency callback the morning of the next working day. | COR or designee. |
| D.36.4 Routine service call - response extension request. | Contractor must immediately notify with a written extension request. | COR or designee. |
| D.37.2 Chiller/Boiler Operating logs | Provided upon request. | COR |
| D.46.4 Initial Water Systems Analysis Report and development of water treatment program. | Within 30 calendar days after contract start date. | COR or designee. |
| D.46.5 Monthly water analysis/treatment testing or makeup water chemical tracking. | On a monthly basis, not later than the 7th working day of the subsequent month. (with monthly progress report). | COR or designee. |
| D.46.5 Water Analysis Report | Monthly/within 14 calendar days of analysis. | COR or designee |
| D.47.1 Periodic oil analysis. | At least annually, with results submitted within the next monthly progress report. | COR or designee. |
| D.47.3 Lamps and ballasts containing mercury record. | Document monthly all purchases of mercury- containing lamps within the monthly progress report. | COR or designee. |
| D.49.3 Repairs using subcontractors. | Must provide justification for subcontract need in advance. | CO |
| D.49.7 Warranties not honored by manufacturer. | Contractor must immediately notify COR if an installer or manufacturer fails to comply with the terms of a warranty. | COR or designee. |
| D.50.2 Scheduling and recordkeeping of permits, personnel safety, control of hazardous substances, certifications, and records | Furnish copies as requested. | COR or designee. |
| D.50.3 Refrigerant control and certification log (All CFC/HCFC Records) | Refrigerant control logs must be updated and inspected as required. | COR |
| D.50.4 AQMD operating permits. | Copies made available immediately upon request. | COR or designee. |
| D.50.6 Polychlorinated biphenyl (PCB) control transformer leaks. | Immediate notification. | COR or designee. |
| D.50.9 Workplace safety plan. | A safety and health plan must be submitted for review and approval within 30 calendar days after award. | COR or designee. |
| D.50.10 Electrical safety - arc flash analysis. | Deficiencies must be reported within 30 calendar days after contract award. | COR or designee. |
| D.50.16 Hazardous materials: material safety data sheets - hazardous materials inventory. | MSDSs must be made available on request. The Contractor must prepare and submit hazardous materials inventory as an appendix to the building operating plan. This must be updated and resubmitted annually by September 30 of each year. | COR or designee. |
| D.50.17 Boiler/Pressure Vessel Operation - Flue Gas Analysis Report | Annually, at the beginning of each heating season. Report due 7 calendar days after completion of tests. | COR |
| D.50.18 Backflow prevention devices - annual inspection certificate. | Annually. | COR or designee. |
| D.50.20 Labeling and signage. | Labeling per OSHA standards | COR or designee. |
| D.51.1 Fire Drill Schedule | Provide within first 30 calendar days of contract start date. | COR |
| D.51.1 Fire protection systems on line at all times unless approval is given during maintenance periods. | Advance notification and approval per occurrence. | COR or designee. |
| D.51.2 Fire alarm system: If the contractor encounters equipment that is in a condition that may endanger life or property. | The Contractor must immediately notify the COR of the condition requiring immediate action. Within 24 hours the Contractor must provide a written report to the COR of the hazardous condition and recommended corrective action. | COR or designee. |
| D.51.2 Fire alarm system: The contractor is responsible for meeting the inspection, maintenance, testing frequencies and testing methods outlined in NFPA 72. | Throughout the year. Documentation of the subject inspection, maintenance and testing results must be recorded on the applicable Inspection and Testing Form from NFPA 72. | COR or designee. |
| D.51.2 Fire alarm system: If the contractor must disturb materials he suspects may contain ACM. | The Contractor must immediately report the condition to the COR. | COR or designee. |
| D.51.2 Fire alarm system: If the Contractor must disturb materials he suspects may contain lead-based paint. | The Contractor must immediately report the condition to the COR. | COR or designee. |
| D.51.3 Fire Alarm System Central Station Monitoring | If not operational, must maintain a fire watch and provide notification | COR |
| D.51.4 Water-based fire suppression systems: If the Contractor encounters equipment that is in a condition that may endanger life or property. | The Contractor must immediately notify the COR of the condition requiring immediate action. Within 24 hours that Contractor must provide a written report to the COR of the hazardous condition and recommended corrective action. | COR or designee. |
| D.51.4 Water-based fire suppression systems: The Contractor is responsible for meeting the inspection, maintenance, testing frequencies, and testing methods outlined in NFPA 25. | Throughout the year. Documentation of the subject inspection, maintenance, and testing results must be recorded on the applicable "suggested form," as found in the current edition of NFPA 25. | COR or designee. |
| D.51.4 Water-based fire suppression systems: If the contractor must disturb materials he suspects may contain ACM. | The Contractor must immediately report the condition to the COR. | COR or designee. |
| D.51.4 Water-based fire suppression systems: If the Contractor must disturb materials he suspects may contain lead-based paint. | The Contractor must immediately report the condition to the COR. | COR or designee. |
| D.51.5 Fire doors and other opening protectives: The Contractor is responsible for meeting the inspection, maintenance, testing frequencies, testing methods, and documentation requirements outlined in NFPA 80. | Throughout the year. Documentation of the subject inspection, maintenance, and testing results must be recorded in accordance with the requirements of NFPA 80. | COR or designee. |
| D.51.6 Fire and combination fire/smoke dampers: The Contractor is responsible for meeting the inspection, maintenance, testing frequencies, testing methods, and documentation requirements outlined in NFPA 80. | Throughout the year. Documentation of the subject inspection, maintenance, and testing results must be recorded in accordance with the requirements of NFPA 80. | COR or designee. |
| D.51.7 Smoke doors and other opening protectives: The Contractor is responsible for meeting the inspection, maintenance, testing frequencies, testing methods, and documentation requirements outlined in NFPA 105. | Throughout the year. Documentation of the subject inspection, maintenance, and testing results must be recorded in accordance with the requirements of NFPA 105. | CO or COR. |
| D.51.8 Smoke dampers: The Contractor is responsible for meeting the inspection, maintenance, testing frequencies, testing methods, and documentation requirements outlined in NFPA 105. | Throughout the year. Documentation of the subject inspection, maintenance and testing results must be recorded in accordance with the requirements of NFPA 105. | COR or designee. |
| D.51.9 Portable fire extinguishers: The Contractor is responsible for meeting the inspection, maintenance, testing frequencies, testing methods, and documentation requirements outlined in NFPA 10. | Throughout the year. Documentation of the subject inspection, maintenance, and testing results must be recorded in accordance with the requirements of NFPA 10. | COR or designee. |
| D.51.10 Non-water-based extinguishing systems: The Contractor is responsible for meeting the inspection, maintenance, testing frequencies, testing methods, and documentation requirements outlined in the applicable NFPA standard. | Throughout the year. Documentation of the subject inspection, maintenance, and testing results must be recorded in accordance with the requirements of the applicable NFPA standard. | COR or designee. |
| D.51.11 Smoke control systems: The Contractor is responsible for meeting the inspection, maintenance, testing frequencies, testing methods, and documentation requirements outlined in NFPA 92A. | Throughout the year. Documentation of the subject inspection, maintenance, and testing results must be recorded in accordance with the requirements of NFPA 92A. | COR or designee. |
| D.51.12 Smoke management systems: The Contractor is responsible for meeting the inspection, maintenance, testing frequencies, testing methods, and documentation requirements outlined in NFPA 92B. | Throughout the year. Documentation of the subject inspection, maintenance, and testing results must be recorded in accordance with the requirements of NFPA 92B. | COR or designee. |
| D.51.13 Emergency and standby power systems: The Contractor is responsible for meeting the inspection, maintenance, testing frequencies, testing methods, and documentation requirements outlined in NFPA 110 and NFPA 111. | Throughout the year. Documentation of the subject inspection, maintenance, and testing results must be recorded in accordance with the requirements of NFPA 110 and NFPA 111. | COR or designee. |
| D.51.14 Emergency lighting and exit signage: The Contractor is responsible for meeting the inspection, maintenance, testing frequencies, testing methods, and documentation requirements outlined in NFPA 101. | Throughout the year. Documentation of the subject inspection, maintenance, and testing results must be recorded in accordance with the requirements of NFPA 101. | COR or designee. |
| D.45.3 Maintenance Program Schedule | Within 7 calendar days of contract start date. Annually at the request of the COR | COR |
| D.53 Major Equipment/systems not operational | Within 30 minutes of discovery, or daily by 8:00 A.M., with written report to follow. | COR |
| D.57 Green Cleaning Plan | Within 7 calendar days of start date. | COR |
| D.58.1.1 Floor Maintenance Schedule | Not later than 7 calendar days prior to start date | COR |
| D.58.13 Interior Window Cleaning Schedule | Not later than 7 calendar days prior to start date. Conducted annually. | COR |
| D.58.14 Blind Cleaning Schedule | Not later than 7 calendar days prior to start date. Conducted annually. | COR |
| D.59.2 Exterior Window Cleaning Schedule | Not later than 7 calendar days prior to start date. Conducted annually. | COR |
| D.60.3 Annual Tree Survey and Evaluation (includes price list for any special treatment) | Completed annually each year in May and no later than April 30th each year the contract is in effect. | COR |
| D.60.3 Soil Samples and Analysis | Shall be provided when plant health problems occur. | COR |
| D.62 Custodial - Above Standard Services, Commercial Price List | Due not later than 14 calendar after contract award | CO and COR |
| D.63.2 Solid Waste Report | Quarterly, not later than 7 calendar days after the end of each quarter. | COR |
| D.64.7 Recycling Report | Quarterly, not later than 7 calendar days after the end of each quarter. | COR |
| D.64.7 Recycling Report | Annually (covering October through September), not later than Nov 1, of each year. | COR |
| D.65.5 Pest Control Plan | Within 30 calendar days after the contract start date. | COR |
| D.65.6 Initial Pest Assessment Report | Within 15 calendar days of the start of the contract. | COR |
| D.65.8 Chemicals used for pest control | Approved in writing prior to use. | COR |
| D.65.10 Pest Control Log Book | As requested. Must be kept on government property. | COR |
| D.66 Cleaning Schedule | No later than 14 calendar days prior to the contract start date. Any revisions should also be submitted. | COR |
| D.68 Material Safety Data Sheets (MSDS) | No later than 7 calendar days prior to contract start date. MSDS for new products should be submitted prior to use. | COR |
| D.68 Inventory List of environmentally preferable supplies, products and equipment | Due 7 calendar days prior to the contract start date and updated as necessary. | COR |
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