SJDO_TE-13 Energy and Water Efficiency Monthly Report.pdf

TE-13 Energy and Water Efficiency Monthly Report

BACKGROUND: This energy and water efficiency report is to be completed per the requirements, Energy & Water Efficiency, of the O&M services contract. The Contractor shall use this report template and submit completed reports as part of the monthly report to the Property Manager.

The primary objectives of this report are twofold. First, to encourage the Contractor to regularly review and manage the efficiency efforts towards achieving the performance targets established in Energy & Water Operational Performance Targets, and to optimize building performance. Second, to provide information that generates regular discussion with the Property Manager on the energy and water efficiency efforts. Together these objectives will help the Contractor and Property Manager work in a collaborative manner to improve the operational efficiency of the building by addressing current and emerging issues and developing mid- and long-term plans that will optimize building and Contractor performance. Examples of potential collaborative outcomes include identification of roles and actions for HHS/FDA/SJDO to engage tenants in, such as reducing overtime utility requests, reduction of off- hour plug loads, or even purchase and installation of equipment sized to efficiently meet the off-hour loads; identification of operational changes that can reduce energy and water use while still meeting tenant requirements such as temperature set points and equipment on/off schedules; and identification of potential prospectus-level projects. These types of actions will ultimately benefit the Contractor performance by meeting or exceeding energy and water use targets. HHS/FDA/SJDO will benefit by reducing utility costs, achieving agency energy and water efficiency goals, and overall improvement in building performance including system reliability and occupant comfort. Building tenants will benefit from improved building comfort, systems reliability, and reduction in the overall cost to lease space.

Note that information provided in the report will be used to support the annual building energy and water efficiency report. This document includes the following three attachments:

a) Attachment 1 – Energy and Water Efficiency Reporting Template. The Contractor shall use this template to complete the energy and water efficiency report sections for “Contract Information” and “Contractor Reporting Elements.” The HHS/FDA/SJDO Property Manager shall complete the section “SJDO Review and Response Elements.”

b) Attachment 2 – Clarification for Completing Energy and Water Efficiency Report. This attachment provides additional detail on the types of information to be included in the individual reporting elements found in the template.

c) Attachment 3 – Example Energy and Water Efficiency Report. This attachment is included to show users’ what a completed report can look like.

INSTRUCTIONS: The Contractor shall complete the required fields in this report (see Attachment 1, Energy and Water Efficiency Reporting Template) and forward the completed report to the Property Manager by the 5th working day of the subsequent month. The Property Manager shall review the submitted report; meet with the Contractor to discuss identified issues, findings, and recommendations;

complete the report fields in the section “HHS/FDA/SJDO Response;” and provide a copy of the HHS/FDA/SJDO response to the Contractor. Attachment 2, Clarification for Completing Energy and Water Efficiency Report, provides the additional detail and clarifications to assist in completing the report template.

CONTRACT INFORMATION – to be completed by Contractor in the fields provided Contract number: Field for

Contractor provided in template

Building number, name and address: Field for Contractor provided in template Building annual energy performance target: Field for Contractor provided in template Building annual water performance target: Field for Contractor provided in template Dates covered in this report: Field for Contractor provided in template

Report submitted by (name of contractor, name of individual responsible for follow-up actions): Field for Contractor provided in template Date submitted: Field for Contractor provided in template

CONTRACTOR REPORTING ELEMENTS – to be completed by Contractor in the fields provided.

1. Monthly resource use – For each purchased utility resource, provide the use for the most recent EUAS reporting period for each utility, and the COR responding reporting period from the previous year in the table below. Field for Contractor below.

Resource (please note units)a

Billing Period (enter dates for the most recent EUAS billing for the corresponding utility)

Monthly Use - Current Year

Monthly Use - Previous Year

Electricity (kWh)b Electric demand (kW) Water (gal)c Steam (mmBtu)d Natural gas (CCF)e

2. Verification of building operations practices per the building operating plan – for each element below, verify if the operations practices are being followed, and list the date(s) these practices were verified.

a. Operating schedule for HVAC systems – address all systems that ap- ply: Field for Contractor provided in template

b. Operating schedule for interior lighting systems – address all systems that apply: Field for Contractor provided in template

c. Operating schedule for exterior lighting systems: Field for Contractor provided in template

d. Summarize overtime utility requests and verify control settings were re- turned to original/desired setting:

Field for Contractor provided in template

e. Summarize building space temperatures at locations and times established by the Building Manager: Field for

Contractor provided in template.

Notes:

a Units listed in this table are standard units. Should different units be reported, the Contractor shall clearly label the units being used. The same units shall be used for both the current and previous year values reported.

b Electricity shall be reported in kWh, the standard units of electric energy. The standard conversion for kWh to Btu is 3,413 Btu per 1 kWh.

c Water is typically billed in thousands of gallons (kgal). However, water should be reported in gallons (gal) on this form.

d Steam usage is typically reported in millions of Btus (mmBtu). Other units must be approved by the Property Manager.

e Natural gas can be metered/reported in hundreds of cubic feet (CCF). The standard conversion for CCF to Btu is 1,028 Btu per CCF.

3. Analysis or completion of physical changes to plant and/or equipment resulting in reduced energy and/or water use. Field for

Contractor provided in template

4. Operations changes resulting in reduced or increased energy and/or water use. Field for Contractor provided in template

5. Identify issues and their potential impact on the building’s energy and/or water performance. Field for Contractor provided in template

6. Overall energy and water use performance trend assessment. Field for Contractor provided in template

7. Planned energy and water efficiency actions for the next reporting period. Field for Contractor provided in

Template.

8. Identify support actions needed from HHS/FDA/SJDO to assist in the energy and water efficiency efforts. Field for Contractor provided in template

HHS/FDA/SJDO REVIEW AND RESPONSE ELEMENTS – to be completed by Property Manager in the fields provided

SJDO1. Reviewing official: Field for Property Manager provided in template SJDO2. Date reviewed by: Field for

Property Manager provided in template SJDO3. Comments to Contractor: Field provided in template

Attachment 1 – Energy and Water Efficiency Reporting Template

CONTRACT INFORMATION – to be completed by Contractor in fields provided Contract number:

Building number, name and address:

Building annual energy performance target: Btu/GSF

Building annual water performance target: Gal/GSF Dates covered in this report: Report submitted by (name of contractor, name of individual responsible for follow-up actions): Date submitted: CONTRACTOR REPORTING ELEMENTS – to be completed by

Contractor in fields provided.

1. Monthly resource use – For each purchased utility resource, provide the use for the most recent EUAS reporting period for each utility, and the cor- responding reporting period from the previous year in the table below.

units) a

Billing Period (enter dates for the most recent EUAS billing for the corresponding utility)

Monthly Use - Current Year

Monthly Use - Previous Year

Electricity (kWh)b Electric demand (kW) Water (gal)c Steam (mmBtu)d Natural gas (CCF)e

2. Verification of building operations practices per the building operating plan

– for each element below, verify if the operations practices are being followed, and list the date(s) these practices were verified.

a. Operating schedule for HVAC systems Completed: Yes No Date

Notes:

a Units listed in this table are standard units. Should different units be reported, the Contractor shall clearly label the units being used. The same units shall be used for both the current and previous year values reported.

b Electricity shall be reported in kWh, the standard units of electric energy. The standard conversion for kWh to Btu is 3,413 Btu per 1 kWh.

c Water is typically billed in thousands of gallons (kgal). However, water should be reported in gallons (gal) on this form.

d Steam usage is typically reported in millions of Btus (mmBtu). Other units must be approved by the Property Manager.

e Natural gas can be metered/reported in hundreds of cubic feet (CCF). The standard conversion for CCF to Btu is 1,028 Btu per CCF.

b. Operating schedule for interior lighting systems Completed: Yes No Date

c. Operating schedule for exterior lighting systems Completed: Yes No Date

d. Summarize overtime utility requests and verify control settings were re- turned to original/desired setting. Summary:

Timely controls settings return completed: Yes No

e. Summarize building space temperatures at locations and times established by the Property Manager.

Summary:

Analysis or completion of physical changes to plant and/or equipment resulting in reduced energy and/or water use.

3. Operations changes resulting in reduced or increased energy and/or water use. .

4. Identify issues and their potential impact on the building’s energy and/or water performance.

5. Overall energy and water use performance trend assessment. Summary:

6. Planned energy and water efficiency actions for the next reporting period.

7. Identify support actions needed from SJDO to assist in the energy and water efficiency efforts. Summary:

SJDO REVIEW AND RESPONSE ELEMENTS – to be completed by Property Manager in the fields provided SJDO1. SJDO Reviewing Official: SJDO2. Date reviewed by SJDO SJDO3.

Comments to Contractor: Summary:

Attachment 2 – Clarification for Completing Monthly Energy and Water Efficiency Report

This attachment provides clarification on the types of information requested in the Monthly Energy and Water Efficiency Report. Entries in this clarification correspond to the numbered elements in the report template.

CONTRACTOR REPORTING ELEMENTS

1 Monthly resource use (i.e., electricity, natural gas, etc.) – complete the table in the reporting template by providing the most recent monthly usage information available. Contractors must make sure that the use data is entered in the correct units and that these units are either the default units used in the template or they are clearly called out in the table.

2 Verification of building operations practices per the building operating plan

– for each element below, verify if the operations practices are followed, and list the date(s) these practices were verified.

a. Operating schedule for HVAC systems – address all systems that apply. This reporting element intends to address the major HVAC systems. Consult with the Property Manager if clarification is needed to identify the major HVAC systems. Provide verification that each of the identified major HVAC systems is operated in accordance with the building operating plan.

Identify exceptions and their causes.

b. Operating schedule for interior lighting systems – address all systems that apply. This reporting element intends to address the major interior lighting systems. Consult with the Property Manager if clarification is needed to identify the major indoor lighting systems. Provide verification that each of the identified major lighting systems are operated in accordance with the building operating plan. Identify exceptions and their causes.

c. Operating schedule for exterior lighting systems. Provide verification that each of the exterior lighting systems is operated in accordance with the building operating plan. Identify exceptions and their causes.

d. Summarize overtime utility requests and verify control settings were returned to original/desired settings. This reporting element intends to verify that the building energy using systems used to accommodate overtime requests are returned to their original settings at the expiration of the overtime utility request. All requests for overtime utilities should be included in this summary; each summary entry should include the date the control settings were returned to their original/desired settings.

“Long-term” overtime requests should be identified in the reporting under element 5 below.

e. Summarize average building/space temperatures in the following locations – the Property Manager shall provide to the Contractor a list of locations for temperature monitoring along with instructions for frequency of monitoring. Because temperature monitoring can be help- ful in identifying HVAC systems that are not shutting-down or starting-up as appropriate for the building operating schedule, temperature monitoring is encouraged during occupied and unoccupied hours. Note also that space temperatures are also used to evaluate overall HVAC system operations and correct temperature set points. Analysis or completion of physical changes to plant or equipment resulting in reduced energy and/or water use. Examples for inclusion are listed below.

o Assess/verify need for equipment replacement – section C.13 (Equipment Condition Assessment) of the O&M services contract states “the Contractor shall complete and submit to the CO or designee an itemized equipment condition assessment with their recommendation for equipment or system upgrades or replacements (that have reached the end of their life-cycle) …” Energy and water efficiency opportunities identified in the condition system assessment should also be listed in this report.

o Use of Energy Star® and FEMP covered products o Size replacement products and/or identification of different technology approaches to accomplish the same objective

4 Operational change resulting in reduced or increased energy and/or water use. Examples are listed below. Note cases where changes were made at the request of the building occupants/tenants (please identify if possible).

o Revise equipment control procedures o Reduce equipment runtime o Optimize chilled water supply temperature and differential temperature reset o Optimize static pressure set point o Delamp overlit areas such as corridors and offices

5 Identify issues and their potential impact on the building’s energy and/or water performance. Examples include o Increase/decrease in overtime utility requests – because overtime utility use represents a significant additional operational cost, HHS/FDA/SJDO would like to better understand what the building and tenant needs are, and identify potential options to reduce these cost impacts. For example, in some cases the installation of a local/small packaged air conditioning unit to satisfy overtime tenant needs can be considered as an alternative to operating the central plant chiller at a very low load. The Contractor is encouraged to look at and pro- pose potential solutions to the Property Manager. Also, monitoring overtime utility re- quests can serve as a reminder to operating staff to verify that system overrides put in place to accommodate the overtime request need to be returned to their correct normal setting immediately after the request has been fulfilled.

o Extreme weather – very hot, very cold, weather closures, or unseasonably mild o Major equipment/systems failures o Tenant move-out (decreased occupancy) or move-in (increased occupancy) o New building loads from tenants – data centers added/increased, high intensity equipment, etc.

6 Overall performance trend assessment. Review the events/actions throughout the reporting period and provide an assessment of the overall energy and water performance. This assessment should make use of the EUAS and ION EEM data as available and appropriate.

7 Planned and/or proposed energy and water efficiency actions for the next reporting period. Identify planned actions, such as those listed as examples above that are anticipated to take place during the next reporting period and, as available, provide supporting information on the potential im- pacts. Note that agreement/approval from the Property Manager should be obtained prior to proceeding with changes.

8 Identify actions required from HHS/FDA/SJDO to assist in the energy and water efficiency efforts. Examples of such actions may include reviewing and/or responding to Contractor submitted requests for action or information such as equipment information, occupant needs, or energy or water use information for previous reporting periods.

HHS/FDA/SJDO REVIEW AND RESPONSE ELEMENTS

SJDO1. SJDO Reviewing Official SJDO2. Date reviewed by HHS/FDA/SJDO

SJDO3. Comments to Contractor.

Sample Rolling 12-month report below

Sample Data Report - Energy Building Summary for building categories: ALL Optional Building Designation(s) :

Energy Usage is shown in Actual units - Show All Report Details Conversion Detail = Site Use

Date : 12/11/2012 Report for the period of Floating 12 Months, Fiscal Year : 2012 Month : June Time : 7:50:21 AM

Region : 06 Building Name Building Category A Building :MO0050ZZ: WHITTAKER COURTHOUSE City :

KANSAS CITY 5101-KANSAS CITY NORTH PMC Field Office : Service State : Missouri Center : 1

GSF : 753,511

Electricity

(KWH

Demand

(KW)

Steam (Thou. lbs)

Jul Usage 1,004,654 A 2,212 A 553 A Cost $78,335 N $21,850 A $15,523 N

Aug Usage 899,797 A 2,145 A 1,354 A Cost $81,254 N $22,087 A $20,963 N

Sep Usage 670,256 A 1,745 A 762 A Cost $56,879 N $13,472 A $16,943 N Oct Usage 569,927 A 1,658 A 1,183 A

Cost $49,789 N $11,604 A $19,802 N

Nov Usage 644,465 N 1,669 A 1,219 A Cost $52,526 N $11,681 A $22,497 N Dec Usage 588,543 A 1,370 A 1,893 A

Cost $46,000 N $9,589 A $28,430 N Jan Usage 578,578 A 1,404 A 2,020 A

Cost $46,280 N $9,827 A $29,548 N Feb Usage 636,912 N 1,955 A 1,981 A

Cost $55,926 N $13,683 A $29,204 N Mar Usage 675,916 A 1,935 A 1,063 A

Cost $57,115 N $13,543 A $21,124 N Apr Usage 640,644 N 1,975 A 862 A

Cost $55,977 N $13,823 A $19,355 N May Usage 720,322 A 2,013 A 606 A

Cost $70,375 N $19,483 A $17,101 N Jun Usage 967,002 N 2,010 A 918 A

Cost $79,609 N $20,697 A $19,848 N

Total Usage 8,597,016 22,091 14,414 Cost $730,065 $181,339 $260,338

* Demand KW and cost are information items only; demand cost is also included in KWH cost.

* RenElec, RenGas are information items only; RenElec, RenGas usage and cost are also included in electricity and gas usage and cost respectively.

Sensitive But Unclassified, Intended for HHS/FDA/SJDO Internal Use Only.

Actual Data Report - Energy Building Summary for building categories: ALL Optional Building Designation(s) :

Energy Usage is shown in Actual units - Show All Report Details Conversion Detail = Site Use

Date: 12/11/2012 Report for the period of Floating 12 Months, Fiscal Year : 2012 Month : June Time : 7:50:21 AM Region : 06 Building Name Building Category :A Building :MO0050ZZ KANSAS: WHITTAKER COURTHOUSE City : 5101-KANSAS CITY NORTH PMC CITY Field Office : Service State : Missouri Center : 1

GSF: 753,511

Month Remarks

Jul

Aug

Sep

Oct enter demand

Nov

Dec

Jan

Feb

Mar

Apr

May

Jun

Sensitive But Unclassified, Intended for HHS/FDA/SJDO Internal Use Only.

Attachment 3 – Example Energy and Water Efficiency Report – Contractor Input

Note to users: This sample report is based on the Energy and Water Efficiency Reporting Template.

There are minor variances between this example and the temple. These minor variances are acceptable provided all the information requested in the template is provided.

Energy and Water Efficiency Monthly Reporting Sample

CONTRACT INFORMATION:

Contract number: _

Building number, name and address: _Denney Federal Bldg

_100 Centennial Mall North _Lincoln, NE 68508

FY12 Building energy performance target: 60,923 Btu/GSF, Actual rolling 12 months EUI as of August 2012, 56,434 Btu/GSF, FY12 Building annual water performance target: 14.61 Gal/GSF, Actual rolling 12 months water use as of August 2012, 12.41 Gal/GSF

Dates covered in this report: August 2012

Report submitted by: Joe Jones, O&M Contract

Supervisor Date submitted: September 7, 2012

CONTRACTOR REPORTING ELEMENTS:

2. Use by resource – For each purchased utility resource, provide the use for the most recent EUAS reporting period for each utility, and the corre- sponding reporting period from the previous year in the table below.

units)

Billing Period (enter dates for the most recent EUAS billing for the corresponding utility)

Monthly Use Current Year

Monthly Use Previous Year

Electricity (kWh) August 2012 435,000 503,000 Electricity Demand (kW)

August 2012 1,326 1,674

Water (gal) August 2012 698,632 996,336 Steam (mmBtu) August 2012 NA NA Natural gas (CF) August 2012 0 0

3. Verification of building operations practices per the building operating plan – for each element below, verify if the operations practices are being fol- lowed, and list the date(s) these practices were verified.

The following were all reviewed in our meeting of October 24.

d. Operating schedule for HVAC systems Completed: Yes No Date

e. Operating schedule for interior lighting systems

10/24/12

N t

10//24/12

f. Operating schedule for exterior lighting systems

Will re-verify operating schedules of all exterior lighting when daylight savings time goes into effect on Nov 4

g. Summarize overtime utility requests and verify control settings were re- turned to original/desired setting:

Standing overtime utilities scheduled for the USDA Lab – 24/7 – AHU-

6. No other overtime utilities were requested this month. SSA will have overtime utilities starting in the second quarter for their annual busy season. Typical OT utility hours are extended 2 hours per day Monday through Friday and 6 hours on Saturday until April 30, 2013.

Timely controls settings return completed: Yes No licpable

h. Summarize building space temperatures at locations and times estabished by the Building Manager:

As discussed, the winter set point will be 72 +/- 2F. All areas will be set to this temperature per SJDO Building Manager.

4. Analysis or completion of physical changes to plant and/or equipment resulting in reduced energy and/or water use. Use attachment if additional space is needed. The VFDs on the chilled water and condenser water pumps are showing erratic operation. The control PID loop for these pumps is being investigated as the cause of this condition. The BAS vendor controls tech.

is assisting in the analysis and reprogramming to correct this issue.

5. Operations changes resulting in reduced or increased energy and/or water use. Use attachment if additional space is needed.

During the dry weather and drought conditions this month, the landscaping on mall side of the building required increased watering to as much as 3 times per week. As rainfall increases, this practice will be monitored closely to avoid over using water for irrigation purposes.

6. Identify issues and their potential impact on the building’s energy and/or water performance. Use attachment of additional space is needed.

During the dry weather and drought conditions this month, the cooling tower make-up water has increased. Even though water use is down substantially for the rolling 12 month period, we estimate the tower is re- quiring more water for the month due to increased evaporation and additional runtime during the extreme high temperatures this past month.

10/24/12

7. Overall energy and water use performance trend assessment.

Overall, the rolling 12 month energy use has decreased by -10.15% as of August 2012, compared to same 12 month period last year. Completion of ARRA projects along with adjustments of runtime schedules for air- handling units and some vacant space in the building has helped to re- duce electrical energy consumption. Water usage is also down by 16.77% due to new cooling towers and new control sequences for the chilled water system. We will continue to adjust the AHU runtimes to match occupancy changes to reduce the operation of the chiller plant and to reduce electrical demand.

Planned energy and water efficiency actions for the next reporting period.

We will continue to closely monitor increased irrigation required due to drought conditions, and closely monitor that chilled water reset controls are working to take advantage of meeting cooling needs with lowered chilled water supply temperatures going into the shoulder season.

8. Identify support actions needed from HHS/FDA/SJDO to assist in the energy and water efficiency efforts.

As discussed, SJDO Building Manager is planning to meet with tenants to discuss the approved temperature ranges for office spaces to get a better understanding of the temperature range that is acceptable for all area.

This should help to reduce hot/cold calls and repeat calls in many areas.

AHU-4 continues to have operational challenges. The unit is required to run for longer hours each day to ensure that cool down is achieved when the tenants return in the morning.

VAV box air flows and temperatures in the area have been overridden to make the area as comfortable as possible. We believe this unit is not sized correctly for the area it serves and needs to be studied for refurbishment or replacement in a future capital project.

HHS/FDA/SJDO REVIEW AND RESPONSE ELEMENTS – to be completed by property manager in the fields provided

1. SJDO Reviewing Official: _

2. Date reviewed by SJDO: _

3. Comments to Contractor: