SJDO_TE-2 DELIVERABLES-(rev 1.1).xlsx
XLSX spreadsheet 16 KB Posted
- Attached to
- FDA San Juan Operations and Maintenance Facility Services Federal contract opportunity
- Solicitation number
- 75F40123Q00016
About this file
This document outlines deliverables and due dates for maintenance and operations services at a Food and Drug Administration facility in San Juan, Puerto Rico. The contractor will be responsible for providing bottled water, general painting, staffing plans, inspections and reports, equipment inventories, fire protection, custodial services, waste management, pest control and more on a regular basis according to the schedules defined. Deliverables include quality control plans, operating procedures, staff rosters and emergency contacts to be submitted within the first 30 days, and recurring requirements such as progress reports, work logs, analyses and service schedules due by the 7th of each month.
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Text version
Sheet1
| Technical Exhibit 2 - Deliverables | ||
| DELIVERABLE | DELIVERABLE DUE | POINT OF CONTACT |
| D.1.1 Bottled Water Delivery Services | Every 15 days. | COR |
| D.4.1 General Paint for all buildings. | Every two years. | COR |
| D.7.1 Contractor Staffing Declaration (B-1) | 21 calendar days prior to contract start date. | CO |
| D.6 Existing deficiency inspection/initial deficiency list | Report due not later than 30 calendar days after contract start. | COR |
| D.7.1 Schedule and Staffing Plan startup/transition phase. | Within 1st week of Startup/Transition Phase | COR |
| D.8 Phase out transition (period of 30 days before contract end date). | On the last performance day of the contract, Contractor must turn over keys and identification badges or cards. | COR |
| D.8 Phase out transition - List of Employees and their start of service date | Provide 21 calendar days prior to contract end date. | COR |
| D.10.1 List of key personnel and emergency contact information, which may include subcontracts or contacts as applicable. | The Contractor must develop and submit 21 calendar days prior to start date of contract. And when changes occur. | COR |
| D11. Assit to validate and update the equipment inventory database. | The contractor shall provide assitance twice a year (every six months). | COR |
| D.13 A Quality Control Plan (QCP) must be developed and submitted for approval prior to issuance of the Notice to Proceed. | Develop and submit for approval 15 calendar days prior to the start of the contract. | COR |
| D.7.1 Building operating plan. | Develop and submit for approval, not later than the end of the startup phase (prior to contract start date). | COR |
| D.16 Equipment inventory update. | The Contractor must provide initial update and verification of the equipment inventory in the first 30 calendar days of contract, then, on an annual basis. | COR |
| D.17 Monthly progress reports. | On a monthly basis, not later than the 7th working day of the subsequent month. | COR |
| D.17 Inspection Records, Quality Control Inspections | On a monthly basis, not later than the 7th working day of the subsequent month | COR |
| D.17 Itemization of all additional services and reimbursable work performed. Provide status if not completed. | On a monthly basis, not later than the 7th working day of the subsequent month. | COR |
| D.17 Miscellaneous/support service hours used record | On a monthly basis, not later than the 7th working day of the subsequent month | COR |
| D.17.1 Repair Log | On a monthly basis, not later than the 7th working day of the subsequent month | COR |
| D.19 Equipment condition assessment. | On an ongoing basis during the performance of the contract as requested. | COR |
| D.21 Review of design documents. | Review as requested. | COR |
| D.22 Building management support services/escort services. | Assist as requested. | COR |
| D.26 Labelling of Electrical Circuits | Contractor shall provide the updated files within 72 hours after completion of work. | COR |
| D.27 Emergency Operating Plan | Contractor shall provide the emergency operating plan related to San Juan District within the first 45 days after issuing the notice to proceed. | COR |
| D.29.1 Renewable Energy System (Solar Panels at Bldg. 10) Cleaning Maintenance | Every 3 to 6 months depending on dust. | COR |
| D.36.2 Emergency service call and callback repair plan report. | Written accounting of any emergency callback the morning of the next working day. | COR |
| D.36.4 Routine service call - response extension request. | Contractor must immediately notify with a written extension request. | COR |
| D.37.2 Chiller/Boiler Operating logs | Provided upon request. | COR |
| D.46.4 Initial Water Systems Analysis Report and development of water treatment program. | Within 30 calendar days after contract start date. | COR |
| D.46.5 Monthly water analysis/treatment testing or makeup water chemical tracking. | On a monthly basis, not later than the 7th working day of the subsequent month. (with monthly progress report). | COR |
| D.46.5 Water Analysis Report | Monthly/within 14 calendar days of analysis. | COR |
| D.47.1 Periodic oil analysis. | At least annually, with results submitted within the next monthly progress report. | COR |
| D.47.3 Lamps and ballasts containing mercury record. | Document monthly all purchases of mercury-containing lamps within the monthly progress report. | COR |
| D.49.3 Repairs using subcontractors. | Must provide justification for subcontract need in advance. | COR |
| D.49.7 Warranties not honored by manufacturer. | Contractor must immediately notify COR if an installer or manufacturer fails to comply with the terms of a warranty. | COR |
| D.50.2 Scheduling and recordkeeping of permits, personnel safety, control of hazardous substances, certifications, and records | Furnish copies as requested. | COR |
| D.50.3 Refrigerant control and certification log (All CFC/HCFC Records) | Refrigerant control logs must be updated and inspected as required. | COR |
| D.50.4 AQMD operating permits. | Copies made available immediately upon request. | COR |
| D.50.6 Polychlorinated biphenyl (PCB) control transformer leaks. | Immediate notification. | COR |
| D.50.9 Workplace safety plan. | A safety and health plan must be submitted for review and approval within 30 calendar days after award. | COR |
| D.50.10 Electrical safety - arc flash analysis. | Deficiencies must be reported within 30 calendar days after contract award. | COR |
| D.50.16 Hazardous materials: material safety data sheets - hazardous materials inventory. | MSDSs must be made available on request. The Contractor must prepare and submit hazardous materials inventory as an appendix to the building operating plan. This must be updated and resubmitted annually by September 30 of each year. | COR |
| D.50.17 Boiler/Pressure Vessel Operation - Flue Gas Analysis Report | Annually, at the beginning of each heating season. Report due 7 calendar days after completion of tests. | COR |
| D.50.18 Backflow prevention devices - annual inspection certificate. | Annually. | COR |
| D.50.20 Labeling and signage. | Labeling per OSHA standards | COR |
| D.51.1 Fire Drill Schedule | Provide within first 30 calendar days of contract start date. | COR |
| D.51.1 Fire protection systems on line at all times unless approval is given during maintenance periods. | Advance notification and approval per occurrence. | COR |
| D.51.2 Fire alarm system: If the contractor encounters equipment that is in a condition that may endanger life or property. | The Contractor must immediately notify the COR of the condition requiring immediate action. Within 24 hours the Contractor must provide a written report to the COR of the hazardous condition and recommended corrective action. | COR |
| D.51.2 Fire alarm system: The contractor is responsible for meeting the inspection, maintenance, testing frequencies and testing methods outlined in NFPA 72. | Throughout the year. Documentation of the subject inspection, maintenance and testing results must be recorded on the applicable Inspection and Testing Form from NFPA 72. | COR |
| D.51.2 Fire alarm system: If the contractor must disturb materials he suspects may contain ACM. | The Contractor must immediately report the condition to the COR. | COR |
| D.51.2 Fire alarm system: If the Contractor must disturb materials he suspects may contain lead-based paint. | The Contractor must immediately report the condition to the COR. | COR |
| D.51.3 Fire Alarm System Central Station Monitoring | If not operational, must maintain a fire watch and provide notification | COR |
| D.51.4 Water-based fire suppression systems: If the Contractor encounters equipment that is in a condition that may endanger life or property. | The Contractor must immediately notify the COR of the condition requiring immediate action. Within 24 hours that Contractor must provide a written report to the COR of the hazardous condition and recommended corrective action. | COR |
| D.51.4 Water-based fire suppression systems: The Contractor is responsible for meeting the inspection, maintenance, testing frequencies, and testing methods outlined in NFPA 25. | Throughout the year. Documentation of the subject inspection, maintenance, and testing results must be recorded on the applicable "suggested form," as found in the current edition of NFPA 25. | COR |
| D.51.4 Water-based fire suppression systems: If the contractor must disturb materials he suspects may contain ACM. | The Contractor must immediately report the condition to the COR. | COR |
| D.51.4 Water-based fire suppression systems: If the Contractor must disturb materials he suspects may contain lead-based paint. | The Contractor must immediately report the condition to the COR. | COR |
| D.51.5 Fire doors and other opening protectives: The Contractor is responsible for meeting the inspection, maintenance, testing frequencies, testing methods, and documentation requirements outlined in NFPA 80. | Throughout the year. Documentation of the subject inspection, maintenance, and testing results must be recorded in accordance with the requirements of NFPA 80. | COR |
| D.51.6 Fire and combination fire/smoke dampers: The Contractor is responsible for meeting the inspection, maintenance, testing frequencies, testing methods, and documentation requirements outlined in NFPA 80. | Throughout the year. Documentation of the subject inspection, maintenance, and testing results must be recorded in accordance with the requirements of NFPA 80. | COR |
| D.51.7 Smoke doors and other opening protectives: The Contractor is responsible for meeting the inspection, maintenance, testing frequencies, testing methods, and documentation requirements outlined in NFPA 105. | Throughout the year. Documentation of the subject inspection, maintenance, and testing results must be recorded in accordance with the requirements of NFPA 105. | CO or COR. |
| D.51.8 Smoke dampers: The Contractor is responsible for meeting the inspection, maintenance, testing frequencies, testing methods, and documentation requirements outlined in NFPA 105. | Throughout the year. Documentation of the subject inspection, maintenance and testing results must be recorded in accordance with the requirements of NFPA 105. | COR |
| D.51.9 Portable fire extinguishers: The Contractor is responsible for meeting the inspection, maintenance, testing frequencies, testing methods, and documentation requirements outlined in NFPA 10. | Throughout the year. Documentation of the subject inspection, maintenance, and testing results must be recorded in accordance with the requirements of NFPA 10. | COR |
| D.51.10 Non-water-based extinguishing systems: The Contractor is responsible for meeting the inspection, maintenance, testing frequencies, testing methods, and documentation requirements outlined in the applicable NFPA standard. | Throughout the year. Documentation of the subject inspection, maintenance, and testing results must be recorded in accordance with the requirements of the applicable NFPA standard. | COR |
| D.51.11 Smoke control systems: The Contractor is responsible for meeting the inspection, maintenance, testing frequencies, testing methods, and documentation requirements outlined in NFPA 92A. | Throughout the year. Documentation of the subject inspection, maintenance, and testing results must be recorded in accordance with the requirements of NFPA 92A. | COR |
| D.51.12 Smoke management systems: The Contractor is responsible for meeting the inspection, maintenance, testing frequencies, testing methods, and documentation requirements outlined in NFPA 92B. | Throughout the year. Documentation of the subject inspection, maintenance, and testing results must be recorded in accordance with the requirements of NFPA 92B. | COR |
| D.51.13 Emergency and standby power systems: The Contractor is responsible for meeting the inspection, maintenance, testing frequencies, testing methods, and documentation requirements outlined in NFPA 110 and NFPA 111. | Throughout the year. Documentation of the subject inspection, maintenance, and testing results must be recorded in accordance with the requirements of NFPA 110 and NFPA 111. | COR |
| D.51.14 Emergency lighting and exit signage: The Contractor is responsible for meeting the inspection, maintenance, testing frequencies, testing methods, and documentation requirements outlined in NFPA 101. | Throughout the year. Documentation of the subject inspection, maintenance, and testing results must be recorded in accordance with the requirements of NFPA 101. | COR |
| D.45.3 Maintenance Program Schedule | Within 7 calendar days of contract start date. Annually at the request of the COR | COR |
| D.53 Major Equipment/systems not operational | Within 30 minutes of discovery, or daily by 8:00 A.M., with written report to follow. | COR |
| D.57 Green Cleaning Plan | Within 7 calendar days of start date. | COR |
| D.58.1.1 Floor Maintenance Schedule | Not later than 7 calendar days prior to start date | COR |
| D.58.13 Interior Window Cleaning Schedule | Not later than 7 calendar days prior to start date. Conducted annually. | COR |
| D.58.14 Blind Cleaning Schedule | Not later than 7 calendar days prior to start date. Conducted annually. | COR |
| D.59.2 Exterior Window Cleaning Schedule | Not later than 7 calendar days prior to start date. Conducted annually. | COR |
| D.59.11 Exterior and Interior Cleaning Diesel Tank | Exterior cleaning twice a year and interior cleaning once a year. | COR |
| D.59.11 Provide 5 gallons pail (lubrication oil) | Within first 30 days of the contract. | COR |
| D.60.3 Annual Tree Survey and Evaluation (includes price list for any special treatment) | Completed annually each year in May and no later than April 30th each year the contract is in effect. | COR |
| D.60.3 Soil Samples and Analysis | Shall be provided when plant health problems occur. | COR |
| D.62 Custodial - Above Standard Services, Commercial Price List | Due not later than 14 calendar after contract award | CO and COR |
| D.63.2 Solid Waste Report | Quarterly, not later than 7 calendar days after the end of each quarter. | COR |
| D.64.7 Recycling Report | Quarterly, not later than 7 calendar days after the end of each quarter. | COR |
| D.64.7 Recycling Report | Annually (covering October through September), not later than Nov 1, of each year. | COR |
| D.65.5 Pest Control Plan | Within 30 calendar days after the contract start date. Pest control services are needed for a monthly basis. | COR |
| D.65.6 Initial Pest Assessment Report | Within 15 calendar days of the start of the contract. | COR |
| D.65.8 Chemicals used for pest control | Approved in writing prior to use. | COR |
| D.65.10 Pest Control Log Book | As requested. Must be kept on government property. | COR |
| D.66 Cleaning Schedule | No later than 14 calendar days prior to the contract start date. Any revisions should also be submitted. | COR |
| D.68 Material Safety Data Sheets (MSDS) | No later than 7 calendar days prior to contract start date. MSDS for new products should be submitted prior to use. | COR |
| D.68 Inventory List of environmentally preferable supplies, products and equipment | Due 7 calendar days prior to the contract start date and updated as necessary. | COR |
| Legend | |
| Information revised. |
File details come from the government source that posted it. Updated .