SF330 36C77623R0145.pdf

Presolicitation Notice

*=Required Field Presolicitation Notice

SUBJECT* 675-106 Expand Radiology and Oncology Minor Design - Lake Nona (Orlando)

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 44131

SOLICITATION NUMBER* 36C77623R0145

RESPONSE DATE/TIME/ZONE 10-10-2023 2PM EASTERN TIME, NEW YORK,

USA

ARCHIVE 99 DAYS AFTER THE RESPONSE DATE

SET-ASIDE SDVOSBC

PRODUCT SERVICE CODE* C1DZ

NAICS CODE* 541330

PLACE OF PERFORMANCE Orlando VA Healthcare System

Lake Nona Campus

13800 Veterans Way

Orlando FL

POSTAL CODE 32827

COUNTRY USA

CONTACT INFORMATION

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Program Contracting Activity Central

6100 Oak Tree Blvd, Suite 490

Independence OH 44131

POINT OF CONTACT*

Contract Specialist

Jason Phillip jason.phillip@va.gov

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

THIS IS NOT A REQUEST FOR PROPOSAL. THIS IS A REQUEST FOR STANDARD FORM

(SF) 330 ARCHITECT-ENGINEER QUALIFICATIONS PACKAGES ONLY. ALL INFORMATION

NEEDED TO SUBMIT SF 330 DOCUMENTS IS CONTAINED HEREIN. NO SOLICITATION

PACKAGE, TECHNICAL INFORMATION, OR BIDDER/PLAN HOLDER LIST WILL BE ISSUED.

THE GOVERNMENT WILL NOT PAY FOR, NOR REIMBURSE, ANY COSTS ASSOCIATED

WITH RESPONDING TO THIS REQUEST. THE GOVERNMENT IS UNDER NO OBLIGATION

TO AWARD A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT.

The only attachments being provided at this time are the SOW and PPQ.

1. GENERAL INFORMATION

Veterans Health Administration (VHA) Program Contracting Activity Central (PCAC) is seeking sources and intends to award a firm fixed price design contract for Architect-Engineering (A-E) services for the development of complete construction documents, which include working drawings, specifications, and reports, solicitation support services and construction period services for Project # 675-106 Expand Radiology and Oncology at Lake Nona in Orlando, FL.

The A-E Services contract that is anticipated to be awarded will be procured in accordance with the Selection of Architects and Engineers statute [formerly known as the Brooks Architect Engineer Act], Federal Acquisition Regulation (FAR) subpart 36.6 “Architectural and Engineering Services,” VA Acquisition Regulation (VAAR) 836.6, and VA Acquisition Manual (VAAM) M836.6 Architect-Engineer Services. In accordance with FAR 36.209, “Construction Contracts with Architect-Engineer Firms,” no contract for the construction of a project shall be awarded to the firm that designed the project or its subsidiaries or affiliates, except with the approval of the head of the agency or authorized representative.

2. PROJECT INFORMATION

This project is a 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns. The NAICS code for this procurement is 541330 “Engineering Services” and the annual small business size standard is $25.5M. A full design team is required to complete this project.

The VA expects to award the anticipated A-E contract in mid-January 2024.

The anticipated period of performance for completion of design is 240 calendar days after notice of award (NOA). The VAAR magnitude of construction is between $10,000,000 and $20,000,000.

Please note that the 240-calendar-day period of performance for the design completion begins with the issuance of the NOA and that a notice to proceed (NTP) will not be issued for the completion of a design project.

3. A-E SELECTION PROCESS

Firms submitting SF330s in response to this announcement, not later than the closing date and time specified herein and in accordance with submission requirements, will be considered for evaluation. The selection will be made as follows:

• SF330s will be evaluated in accordance with the primary selection criteria as stated in this pre-solicitation notice. These evaluations will determine the most highly qualified firms for this particular requirement. In accordance with FAR 36.602-3(c), at least three of the most highly qualified firms will then be notified of the Government’s intent to hold discussions. All firms not invited to participate in discussions will be notified at this time. In accordance with FAR 36.607(b), any requested debriefings of successful and unsuccessful firms will be held after final selection has taken place and will be conducted, to the extent practicable, in accordance with 15.503, 15.506(b) through (f), and 15.507(c). Note that 15.506(d)(2) through (d)(5) do not apply to architect-engineer contracts.

• Discussions will be held with the most highly qualified firms in the form of written responses.

The firms invited to participate in discussions will be notified by email and provided further instructions, including any questions or topics to address. Following the completion of discussions, the firms will be evaluated and ranked based on the primary and (if necessary) secondary selection criteria. The final evaluation and ranking will consider the SF330 submission for each firm, as well as additional information obtained via discussions. The highest rated firm will be selected to receive the solicitation and engage in negotiations.

• The solicitation will be issued to the highest rated firm as a Request for Fee Proposal (RFP).

All SOW attachments and site-specific documentation will be provided to the highest rated firm with the RFP. A site visit will be authorized during the negotiation process. An award will then be made as long as the negotiation of rates and hours leads to a fair and reasonable determination of the final contract price. If negotiations with the highest rated firm are unsuccessful, the firm will be notified that negotiations have been terminated. Negotiations will then be initiated with the next highest rated firm, and so on until award can be made.

4. SELECTION CRITERIA:

Firms responding to this notice will be evaluated and ranked using the primary and secondary selection criteria listed below. The factors are listed in descending order of importance. The evaluation will consider how each factor is addressed and how it is formatted to coincide with the selection criteria.

Primary Selection Criteria:

1. Specialized experience and technical competence in the design and construction period services provided for expanding Radiology and Oncology at Lake Nona.

Project experience should include design to expand radiology MRI suite is laid out with zones, the access control (locked double doors) are not in the appropriate location to achieve appropriate separation between the Zone 2 screening process (physical screening

– gowning, and clinical screening – screening form review) and the Zone 3 areas (screened patient holding & control areas). Other specialized experience includes experience in critical path scheduling, fire protection, construction infection control protocols, energy conservation, transition, and sustainable design practices.

The A/E shall have experience no more than five Government and private experience projects similar in size, scope, and complexity, and experience with the types of projects above. The evaluation will consider the management approach, coordination of disciplines and subcontractors, quality control procedures, prior experience of the prime firm and any key subcontractors working together on relevant projects, and familiarity with VA Design Guides/Manuals, Master Specifications, and other applicable standards.

The information provided in sections F and G of SF330 will be used to evaluate this factor.

Do not include this information in section H, unless it is pertinent to support the information listed in the other sections.

2. Professional qualifications necessary for satisfactory performance of required services.

The architects and engineers on the firm’s staff representing the project or signing/stamping drawings in each discipline must possess a minimum of five years of experience and are required to be licensed, registered, or certified by a US state, the District of Columbia, or a US territory. Provide professional license jurisdiction of issue and license numbers and/or proof of licensure.

At a minimum, the offeror must describe the professional qualifications and specific experience in the required disciplines. Disciplines required for this project include, but are not limited to: Architecture, Mechanical, Electrical, Plumbing, Structural, Civil, Fire Protection, Hazardous Material Abatement/Industrial Hygiene, Physical Security (must hold the Certified Protection Professional (CPP) or Physical Security Professional (PSP) certification issued by ASIS International), Cost Estimation and Project Management. The evaluation will consider education, certifications, training, registration, overall and relevant experience, and longevity with the firm.

Offeror must include the following statement of SDVOSB compliance when submitting the personnel proposed to perform the work under this requirement:

“I, [signatory authority], of [company name], certify that the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance to firms that are not certified SDVOSBs listed in the SBA certification database in compliance with VAAR 852.219-73.”

The information provided in sections C through E of SF330 will be used to evaluate this factor. Do not include this information in section H, unless it is pertinent to support the information listed in the other sections.

3. Capacity to accomplish work in the required time. The evaluation will consider the team’s plan and overall ability to meet the schedule of the project, as well as the available capacity of personnel in key disciplines. Provide the team’s available capacity by listing all projects awarded during the previous 12 months, including the full potential value of any current indefinite delivery contracts, and by presenting current workload percentages for required disciplines. At a minimum, include the following for each project: project name, location, award date, completion percentage, and expected completion date.

The information for this factor must be provided in section H of SF330. Please ensure the capacity applies toward the proposed team/personnel provided in SF330.

4. Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules. CPARS data or PPQs (use attached PPQ if no CPARS data is available) must be provided for all projects submitted under Factor 1 Specialized Experience. The following information must be specified on each performance report: contract/task order number, project title, prime firm, start date, and completion date. CPARS data and PPQs do not count toward the page limitation. Government past performance information systems may be accessed.

Evaluating past performance and experience may include information provided by the firm, customer inquiries, Government databases, publicly available sources, and additional projects in CPARS. Failure to provide requested data, accessible points of contact, or valid phone numbers could result in a firm being considered less qualified.

Note: We recommend you contact every reference listed and let them know we may contact them for information. Their timely replies would be appreciated.

The information for this factor must be provided in section H of SF330.

5. Knowledge of the locality. Demonstrate and describe experience in the local area and the specific knowledge of certain local conditions or project site features the experience provided. This description may include (if applicable):

• Any prime firm or subcontractor experience within the VISN or at the VAMC

• State or local construction codes, laws, or regulations

• Special weather conditions

If prior experience in or specific knowledge of the local area is minimal, describe how the team plans to obtain any specific knowledge of certain local conditions or project site features required for this project., to include specific knowledge of certain local conditions or project site features, such as geological features, climatic conditions, construction firms and trades labor availability, local construction methods, and local laws and regulations.

The information for this factor must be provided in section H of SF330.

6. Construction Period Services. Describe your team’s approach to providing construction period services that may include: professional field inspections during the construction period; re-view of construction submittals; support in answering requests for information (RFIs) during the construction period; support of construction contract changes, including drafting statements of work and cost estimates; attendance at weekly conference calls;

providing minutes of meetings between the A-E, VA, and contractors; pre-final inspection site visits; generation of punch-list reports; and production of as-built documentation. List project examples to demonstrate the prime firm’s experience with construction period services.

The information for this factor must be provided in section H of SF330.

Secondary Selection Criterion*:

1. Geographic location. Location of the firm, as measured by the driving distance (miles) between the offeror’s principal business location and the project site. Determination of the mileage will be based on Google Maps (https://www.google.com/maps/dir/).

*The secondary selection criterion is used as a tiebreaker, if necessary, in ranking the most highly qualified firms following the completion of discussions. The secondary selection criterion will not be applied when determining a firm’s SF330 submission “highly qualified” or “not highly qualified.”

5. SUBMISSION REQUIREMENTS:

The below information contains the instructions and format that must be followed for the submission of the SF330 Statement of Qualifications:

• Submit ONE (1) SF330 Statement of Qualifications to Contract Specialist Jason Phillip at jason.phillip@va.gov. This must include Parts I and II and any applicable attachments.

• The submission must include the SF330, Architect-Engineer Qualifications (form is available online at http://www.cfm.va.gov/contract/ae.asp).

• The SF330 submission is due by 2:00 PM ET on October 10, 2023.

• The SF330 must be submitted in one email and have a file size no larger than 5 MB. No hard copies will be accepted.

• The subject line of the email must read: “SF330 R0145 Lake Nona”

• The SF330 submission must not exceed a total of 50 pages. This includes title page, table of contents, and any other relevant information. Any pages submitted by an offeror that exceed the limit will not be considered during the evaluation. Each page must be in Arial size 12 font, single spaced. Part II of the SF330 and any CPARs or PPQs will NOT count toward the page limitation.

• A PPQ obtained for another SF330 submission may be submitted for this project. However, if significant portions of the project have been completed since the PPQ was filled out, a new PPQ should be submitted to accurately assess the project.

• Firms must include the following information in section B of the SF330 submission:

1) SAM Unique Entity Identifier

2) Tax ID number https://www.google.com/maps/dir/ mailto:jason.phillip@va.gov http://www.cfm.va.gov/contract/ae.asp

3) Cage code

4) Primary point of contact’s email address and phone number

• All questions must be submitted to jason.phillip@va.gov with the subject line “SF330 R0145 Lake Nona Questions.” The cutoff for question submission is 2:00 PM ET on September 19, 2023. Questions will be answered through modification to the pre-sol notice posted to Contract Opportunities at SAM.gov.

• This procurement is a 100% set-aside for SDVOSB concerns. Offers received from other than SDVOSBs will not be considered. Offerors must be certified as SDVOSBs by the U.S.

Small Business Administration (SBA) and visible in the Veteran Small Business Certification

(VetCert) database (https://veterans.certify.sba.gov/) at the time of SF330 submission, written response submission, and award. Failure to be BOTH certified and visible in the

VetCert database at these times will result in the offeror being deemed ineligible for award.

NOTE: As of January 1, 2023, all SDVOSBs that were previously verified by VA's Center for Verification and Evaluation (CVE) are automatically granted certification by the SBA for the remainder of the firm’s eligibility period. The SBA intends to grant a one-time, one-year extension of certification to current SDVOSBs verified by the VA as of the transfer date on

January 1, 2023. This additional year will be added to the existing eligibility period of a current participant. New applicants certified by SBA after January 1, 2023, will receive the standard three-year certification period.

• All joint ventures must be SBA certified at the time of SF330 submission, written response submission, and award and must submit agreements that comply with 13 CFR 128.402 prior to contract award.

• All prime firms must meet the NAICS code requirement specified in this notice. The Contracting Officer will verify the NAICS code in VetCert. Failure to meet the NAICS code requirement may result in the rejection of the SF330 submission.

• SF330 submissions received after the date and time specified will not be considered. Late proposal rules per FAR 15.208 will be followed for late submittals. Firms not providing the required information may not be evaluated. All information must be included in the SF330 submission package.

• It is the offeror’s responsibility to check the Contract Opportunities website at SAM.gov for any revisions to this announcement prior to submitting their SF330.

See attached document: SOW 675-106 - Lake Nona Rad-Onc - 8-14-23.

See attached document: PPQ - Lake Nona Rad-Onc.

End of Document mailto:jason.phillip@va.gov https://sam.gov/ https://veterans.certify.sba.gov/ https://sam.gov/