Attatchment_48__Kabul_Site_Survey_March_14-17_Powerpoint_Presentation.pptx

Request For Proposal Pre-proposal Conference and Site Visit U.S. Embassy Kabul Operations and Maintenance Support Service

SAQMMA16R0004

March 14-17, 2016

WELCOME

Introductions Schedule Overview

Contract Requirments Site Locations Special Requirements

Site Visit Camp Alvarado U.S. Embassy Kabul Camp Sietz, Qasemi, Polaski and Egges Camp Sullivan

AGENDA

Introductions /Principal Players

Contracting Officers

Technical Personnel

SCHEDULE

March 14, 2016 0700 – 1100 – Contractors arrive into KBL 1130 – 1300 – Introduction and Site Visit Briefings 1300 – 1500 - Alvarado tour 1500 – 1530 Travel to Embassy on Embassy Air 1600 – Embassy (Badging, Welcome Packet, Housing, Meal tickets) March 15, 2016 0800 – 1200 – AEK East/West 1200 – 1300 – Lunch in West DFAC 1300 – 1430 – Villa Walkthrough – GSO 1500 – 1530 – GSO Shipping Briefing March 16, 2016 0900 – Travel to Camp Sullivan 1100 – Lunch Camp Sullivan 1200 – Travel to Qasemi lot from Camp Sullivan 1230 – 1300 – Qasemi Lot walkthrough 1300 – 1400 – Camp Seitz Walkthrough 1400 – Travel to Pulaski Lot on Motorpool 1430 – Depart Pulaski for Embassy

Welcome to Mission Afghanistan

Embassy Dining Facilities Embassy Dining Facilities are located on East and West compounds.

Meal tickets:

Hours Breakfast: 6:00am-9:00am Lunch: 11:30am-2:00pm Dinner: 6:00pm-9:00pm

West Side Embassy Dining Facility only Fridays: 6:00am-8:00am Friday Brunch: 10:00 am – 2:00 pm

Daily menus may be found on the front page of the Embassy Kabul Share Point Site under MGMT- CLO-DFAC Menu

Elaborate on where exactly they are located Explain virtual lunch lady and how to get your CAC scanned if not already enrolled Mention that you can’t claim meals on your voucher if you use your CAC

ATMs 1st floor of the Minnesota Building Lobby of the West DFAC located behind the stairs.

Under Ciano’s on ISAF

Cashier N/A

Please Be Responsible

Quiet Hours There is an imposed 2230 quiet time for weekdays and a 2400 quiet time on Thursday and Friday nights.

Smoking Smoking is prohibited in apartments or hooches, or within 25 feet of any doorway to such buildings

Cats – No feeding them around DFACs or pool area; not allowed in residences at any time.

Tell them that they received copies of the management policies in their welcome guide.

Please Be Responsible

All personnel under Chief of Mission authority are expected at all times to act responsibly, and to be able to react appropriately to emergency conditions.

Personnel who behave in a manner inconsistent with our status as a diplomatic mission, or who endanger themselves or others, will be subject to removal from post.

Please respect our military colleagues. Military personnel are prohibited from consuming alcohol. In most field locations alcohol is prohibited for all residents and guests.

-It is important to remember to be kind and civil to your colleagues and the service providers here at the Embassy or wherever you are stationed or visit as a guest -We all work very long hours and need to be kind and understanding towards each other

FAC Mission Statement The Kabul Facility Management (FAC) team ensures the safety, security and full functionality of all U.S. Mission Afghanistan’s real property assets, with a particular focus on critical systems and contingency planning. Working in a kinetic and constantly changing environment, we provide essential professional stewardship by the efficient, effective and collaborative use of all available resources. We employ a transparent, proactive, innovative and accountable approach to deliver world-class customer service.

Kabul Fire Department Phone numbers:

Emergencies Post 1 From Landline: Ext. 8800 For any/all Emergencies on the AEK Dial 911 from any Embassy Phone

I will briefly cover the terms and conditions of the RFP; however, the offerror is responsible for knowing and understanding the RFP regardless of what may or may not be covered at this pre-proposal conference.

ALL QUESTIONS MUST BE SUBMITTED IN WRITING TO

WalshRF@state.gov March 23, 2016

RFP Overview

General Rules Authority

Only the Contracting Officer, John Hite has the authority to issue amendments or after award, modifications.

After award, a COR and ACOR will be appointed by the CO with authority as specified in an appointment letter.

General Rules Authority

Abide by all rules or direction from RSO Stay with the Group

Key Dates RFP Release: February 11, 2016

Site Visit: March 14, 2016 thru March 17, 2016

Deadline for questions to be submitted from Site Visit:

Monday, March 23, 2016 at or before 2 PM EST

Due Date for Proposals:

Thursday, March 31, 2016 at or before 2 PM EST

Contract (RFP) Requirements Section A: SF33

Section B: Pricing - Contract Line Item Numbers (CLINs) (This information is outdated-See Revised RFP) B.1 Scope of Services -The Department of State (DoS) requires services to provide Operations and Maintenance (O&M) services for the American Embassy Kabul (AEK) and the designated United States Government (USG) satellite properties in Afghanistan.

Section B: Pricing - Contract Line Item Numbers (CLINs) (This information is outdated-See Revised RFP)

B.5 CLINS –

0001 – Electrical, HVAC, Fire Protection, Sewer, Fuel, Elevators and Utilities 009 – Camp Sullivan 0010-11 Mobilization – Demobilization 0012 Additional Work Orders-Unscheduled Repair Work Orders

Section B: Pricing - Contract Line Item Numbers (CLINs) cont. (This information is outdated-See Revised RFP)

0016 – Filters (est. qty) 0017-23 Staff Augmentation – Passenger Service Coordinator, Facility Management Assistant, Work Order Clerk , Escorts, General Service Administrator 0024-0030 – Villa Services

Section B: Pricing - Contract Line Item Numbers (CLINs) cont. (This information is outdated-See Revised RFP)

B.7-10 Equipment, Tools and Spare Parts Equipment, Tools, Spare Parts and Materials are part of the FFP Critical Spare and Repairs over $5,000 will be paid under Additional Work Order CLINs

Section D: Package and Marking

D-001 DATA PACKAGING REQUIREMENTS

(a) All unclassified data shall be prepared for shipment in accordance with best commercial practices.

D-002 MARKING OF REPORTS

All reports delivered by the Contractor to the Government under this contract shall prominently show on the cover of the report:

(a) Name and business address of the Contractor;

(b) Contract number and delivery order number, if applicable;

(c) Date of report; and

(d) Program office(s).

(e) All reports become the property of the Department. Reports shall not contain any markings or legends which restrict the Department's use of such reports in any way.

GSO Shipping Presentation will be provided after Embassy Site Visit

Section E: Inspection and Acceptance 52.246-4 Inspection of Services - Fixed-Price (Aug 1996) The Contractor shall provide and maintain an inspection system acceptable to the Government covering the Government has the right to inspect all services Non-conforming service may require contractor to re-perform or result in price reductions.

Section F: Performance Section F.1: Commencement, Prosecution, & Completion PERFORMANCE PERIOD : 12 Months Transition is part of the base year.

Section G: Contract Administration Data

Section H: Special Contract Requirements Defense Base Act Insurance Labor Department has a list of Authorized Insurance Carriers for DBA (http://www.dol.gov/owcp/dlhwc/lscarrier.htm) H.5: Insurance Worker’s Compensation and Employee Liability, General Liability, MEDICAL EVACUATION H.3.7 – Special NATO insurance requirements for “All Worksite Risks and Third Party Liability” (reference: Section J.3.7.2 pg 15) Defense Base Act Insurance - Labor Department has a list of Authorized Insurance Carriers for DBA (http://www.dol.gov/owcp/dlhwc/lscarrier.htm)

H.5.4: Security Evacuation Plan of Contractor Personnel Contractor shall have a security evacuation plan, for non-medical

Section H: Special Contract Requirements (cont.)

H.10.1.1 Security Vetting Of Contactor Personnel All contractor personnel shall possess either a Personnel Security Clearance or a public trust certification at the Moderate Risk Public Trust (MRPT) certification level, or be vetted by the host country Regional Security Office (RSO), prior to contract/task order performance. The level of security vetting required for specific labor categories shall be in accordance with contractual and task order requirements and CLIN.

H.12 Security Information Guidance on the handling of secure documents in accordance with the Security Classification Guide (SCG) for Design and Construction of Overseas Facilities (dated May 21, 2003) which

Section H: Special Contract Requirements (cont.)

H.13 – Contractor Life Support No Government Housing available Government Provided Services Includes Access to Embassy Dining Facilities (meals paid by Contractor) Access to Moral, Welfare and Rec. (MWR) Resuscitative Care Embassy Air for approved transportation Local Access Badge

Section I: Contract Clauses I.59 Trafficking In Persons U.S. Government has a zero tolerance policy towards Trafficking in Persons (TIP) FAR 52.222-50, Combating Trafficking in Persons, government-wide prevention Proposal content and evaluation requirement: Contractor-provided housing shall be in accordance with all applicable local laws, as well as adequate to attract and retain employees Contracting Officers and CORs will structure a monitoring program

52.229-6 Taxes- Foreign Fixed-Price Contracts All Currently required Afghan Tax shall be included in contract price

Section J: List of Attachments There is 48 attachments located on FedBizOpps.gov SAQMMA16R0004.

Proposals Three Volumes required:

Technical Proposal Relevant Experience & Past Performance Experience Price Proposal and Business Management Proposal

Number of copies:

Volume 1 - 1 original 3 copies 4 CDs Volume 2 - 1 original 3 copies 4 CDs Volume 3 - 1 original 3 copies 4 CDs

Contract (RFP) Requirements - Proposals Section K: Representations and Certifications

Section L: Proposal Preparation and Submission

Section M: Proposal Evaluation

Contract (RFP) Requirements - Proposals Section M: Proposal Evaluation Single Award IDIQ Contract Requires Interim or Final Top Secret Facility Clearance Determined Responsible Best Value – Trade Off – All factors are significantly more important then price.

Price = Base + All Option years The relative importance of the non-cost evaluation factors, in descending order of importance, are:

Factor 1 – Technical Proposal: SOW Response Factor 2– Management and Key Personnel Factor 3- Relevant Experience Factor 4– Past Performance Factor 5- Small Business Subcontracting Plan

REMINDER: Key Dates Site Visit: March 14-17

Deadline for questions to be submitted:

Wednesday , March 23, 2016 at or before 2 PM EST

Due Date for Proposals:

Thursday, March 31, 2016 at or before 2 PM EST

*************IMPORTANT*************

Any questions answered during the pre-proposal conference must be formally submitted by the Offeror to WalshRF@state.gov on or before the cutoff date to receive an official response.

Responses to all questions and requests for clarifications will be published in www.fbo.gov

Operations and Maintenance Support U.S. Embassy Kabul

SAQMMA16R0004

Industry Site Visit March 14 - 17, 2016

Department of State Team

Paul Schaefer Senior Facility Manager

Objectives

Deliver timely and high quality services, ensure compliance with sound documentations and data collections to provide the best value to the U.S. Government

Continue to provide professional Operations and Maintenance (O&M) services to the Embassy Compound (AEK) in the future

Smooth transition from current contract performance to the next contract period

Operations and Maintenance

Critical Systems Electrical Generation and Distribution System Water Supply Purification/Distribution System Sanitary Sewer and Treatment System HVAC Systems

O&M Services Facility and Project Management, Administration, and Engineering Preventive Maintenance/Condition Monitoring Services HVAC including BAS and Electrical Systems Fire Alarm and Suppression Systems Elevator Systems Exterior Lighting Swimming Pool Equipment Service Desk Services Residential Turn Over (Make Ready) Crew Roofing, Building Exteriors and Interiors, and Roads Other/Optional Services

Janitorial and Waste Removal Service Landscaping Services Pest/Vector Control Service Cleared Escort/Custodians Housekeeping services/Billeting Projects – as-needed, reimbursable basis

AEK Power Generation:

AEK considers reliable power to be the single most important commodity to be provided by the contractor because it essential for the provision of all other services 8 generators 1.6 mw each, power the AEK are synchronized, 12.44 mw and currently use about 4,500 Kw 13 Additional backup/standby generators are configured on the AEK powering mission essential locations

Waste Water and Water Treatment Plants Processing :

West WWTP: 209,083 L East WWTP: 208,512 L MAX Capacity: 586,675

Processing :

West WTP: 257,380 L East WTP:490,536 L MAX Usage: 399,132

Locations for O & M services U.S. Embassy –East and West compounds Guard Towers Camp Sullivan Camp Alvarado Bagram Air Force Base (not on this tour) Optional sites:

Pulaski Lot Qasemi lot Camp Eggers (not on this tour) Camp Seitz

USG Support to O & M contractors

Task Orders

Task Order 1, U.S. Embassy Kabul (West compound, East Compound, Camp Sullivan, and Guard Towers.

Task Order 2, Camp Alvarado Task Order 3, Bagram AFB Possible future task orders Camp Seitz, Diplomatic Security Guard Camp Camp Eggers, Diplomatic Security Guard Camp

Task Orders Qasemi Lot Pulaski Lot

Optional Services will be compound specific:

Janitorial Make Ready Landscaping Billeting/Housekeeping

Questions/Requests for Clarifications All questions and requests for RFP clarifications must be submitted in writing to walshrf@state.gov .

No calls will be accepted Responses to all questions and requests for clarifications will be published in www.fbo.gov image2.png image3.png image4.gif image5.jpeg image6.jpeg image7.jpeg image8.png image9.png image10.jpeg image11.png image12.jpg image13.jpeg image14.jpeg image15.JPG image16.wmf image17.gif image18.wmf image19.wmf image20.jpeg image21.gif image22.jpeg image23.wmf image24.jpeg image25.jpeg