Attachment_35-_Site_Survey_Instructions_2-08-2016_SAQMMA16R0004Ver2.pdf

Kabul Operations and Maintenance Services

Solicitation SAQMMA16R0004 Operations and Maintenance Services

Site Survey for Contractors March 14, -March 17, 2016 2016 U.S. Embassy Kabul, Afghanistan

INSTRUCTIONS

General: The Site Survey will be conducted in Kabul, Afghanistan from Monday, March 14- March 17, 2016 .. Participation is limited to companies who have stated their intention to bid as a Prime Contractor for this solicitation. Attendees are required to have an active security clearance of Secret or above.

Attendance: Due to security concerns and limited ability to provide support, attendance is limited to one (1) person from each Prime contractor. A second name may be submitted as an alternate only in case the primary representative cannot make it. This Site Survey is not mandatory for making a proposal to the Department of State (DOS) for this solicitation. Contractors are responsible for all costs incurred in attending this event except the Embassy Air flight from the Airport to the Embassy. Names with associated information (See pages 5 and 6) shall be submitted by February 26 , 2016.

Contractors will also be required to submit a Visit Authorization Request (VAR) along with the Joint Personnel Adjudication System (JPAS) personal summary sheet to DS/IS/IND by e-mail to: DSINDOBOVARS@state.gov . E-mails should be password protected with the password sent in separate e-mail. Diplomatic Security will need at least five business days to process a VAR. Please specify the VAR is for the Kabul Site Survey SAQMMA16R0004. We have enclosed a Sample (VAR) which shows the format and information needed.

Once the VAR is approved, AQM will process the e-country clearance documents.

Please call George Ranly at Diplomatic Security if you have any questions concerning the process at 571-345-3018.

Purpose: The purpose of the Site Survey is to allow Offerors to actually see the environment, the conditions, the structures and the lay-out of the Department of State facilities in Kabul. This event is to provide transparency and openness in the solicitation.

During the visit, attendees will be taken on guided tours of key areas identified by the SOW that will include:

mailto:DSINDOBOVARS@state.gov

• Kabul Embassy Compound, (East and West sides)

• Camp Seitz

• Camp Eggers

• Camp Sullivan

• Camp Alvarado

• Qasemi lot

• Pulaski lot

In addition to the tours, discussions will be held regarding security, staff support, living conditions and working conditions as well as contract scope and requirements. Due to the sensitive nature of the Site Survey and its format of discussion, the information provided may not be provided in any other unclassified format (e.g. www.fbo.gov).

The overall intent is to provide Offerors with significant information so that proposals may be developed that meet the contract requirements and address the mission needs for supporting DOS sites.

The following instructions are provided to attendees so they may plan their visit.

Housing: Housing will be provided by the U.S. Embassy. Contractors will be expected to pay a standard per diem rate for housing and food.

Security: All attendees will be issued a Visitor’s Badge.

While on the compound, attendees will have access to the unclassified areas and will have freedom of movement within the compound. In visits to classified areas, participants are to stay with DOS employees who have “Escort” privileges.

A security briefing will be given by the Regional Security Office on the first day. All attendees are expected to follow the rules and guidelines while at DOS facilities.

Transportation: Participants should arrive into Kabul via commercial airlines at Kabul International Airport on March 14, between 6:00 a.m. and 11:00 a.m.. local time. DOS will meet on arrival and provide secured transportation from the airport to the Embassy.

Note: It may take up to 30 days for a tourist VISA request from the Government of the Islamic Republic of Afghanistan. DOS will not provide any support or letters in obtaining a visa. Please plan accordingly.

Note: For companies who are sending a representative from a location within Kabul, that person may use their own DOS badge if applicable, and may stay in their own lodgings. .

http://www.fbo.gov/

Flights out may be scheduled for March 17 after 1:30 P.M.. Transportation to the airport will be provided at about 11:00 a.m. Once at the airport each will be on their own to process through security and check-in.

Schedule: (Note: on the ground schedule may change due to local travel and transportation requirements.)

Day 1: Arrive at Kabul International Airport (KIA) and met by GSO expediter.

Transported to Camp Alvarado by USG. In briefing at Camp Alvarado and tour of site.

Transport to Kabul Embassy compound after site visit.

Day 1 Arrive Kabul Embassy and receive temporary badge and lodging assignment.

Provide security briefing.

Day 2: Tour of Embassy East and West compounds, West villas.

Day 3: Motor vehicle transport to Seitz, Qasemi, Pulaski and Eggers compounds for tour. Lunch. Depart for Camp Sullivan tour. Return to Kabul Embassy.

Day 4: Depart Kabul Embassy for Camp Alvarado. Motor transport to Kabul International Airport..

Questions: Due to this being an active solicitation, questions will be strictly managed. Certain questions about the solicitation and scope of work may be answered during the tours and the suitability will be determined by the Contracting Officer. Questions about processes may be answered, or may be determined to be inappropriate for this venue. Questions about the solicitation, the contract, the incumbent contractor, or other areas of possible concern may require submission by email through the channels established in the solicitation and will be responded to in the appropriate format and posted on FedBizOps.

Not allowed: No laptops, cameras, cell phones, or other recording devices will be used during the tours.

Photos: A DOS escort will bring a digital camera on the tours. If an attendee requests a picture, the escort will take it based upon Post guidelines. All pictures will be subject to security review and release, and then be provided to the attending companies on disk.

Attire: Average temperatures in Kabul during in March can be between 42 -520 F. Wear business casual clothing and shoes that are safe in an industrial setting for areas with machines and heavy equipment. Sunscreen is recommended. Also, the altitude is above 6,000 feet and there will be significant walking as well as stairs.

Insurance: All attendees are required to present proof of Evacuation and Medical Evacuation Insurance for the period you will be with DOS in Kabul. Due February 26, , along with the request for attendees’ names, travel information and security information

Other: Should you forget any essential, there is a small store on the Embassy Compound where you may find limited sundries for purchase. In case of a medical emergency, there is a clinic on the compound and a DOS-managed hospital in the area (the attendee’s Company may be asked to reimburse for treatment.) A phone number will be provided so that you may be reached during the day in the case of a family emergency.

The attendee is permitted to leave the compound but will do so at his/her own risk. The US Embassy will not assume any responsibility for such movements nor will the Embassy provide any assistance with security escorts or other security measures.

When completed, this form will contain Personally Identifiable Information (PII). Restrict distribution and handle accordingly. This information is required for security vetting and Country Clearance.

Company Name

Company Address

Primary POC for Solicitation

Title Telephone No.

Email

Primary Attendee (Last, First, MI)

Email Telephone Country of Birth Social Security Number

Date of Birth Passport Number Passport Country Gender Emergency POC (Name)

Relationship

Alternate Attendee (Last, First, MI)

Email

Country of Birth Social Security Number

Date of Birth Passport Number Passport Country Gender

Emergency POC (Name)

Relationship

Note: We will request flight information by a separate email.