Attachment_30_-Facilities_Management_Assistant.pdf

Facilities Management Assistant Statement of Work

Scope of Work: The Facilities Management Assistant directly supports the Department of State (DOS) Facility Management Section (FAC) and works directly for the AEK DoS Senior Facilities Manager.

Major Duties and Responsibilities:

• The Facility Management Assistant serves as the Facilities Management office (FMS) technical liaison, developing projects documents, drawings, specifications, statements of work, and serves as a Program Manager over Post executed construction and maintenance projects, some in excess of $10 million.

Specific Responsibilities include, but are not limited to:

Program Management Duties (55%)

• Analyze post needs for space utilization, process improvement, systems improvements and develops documentation of a highly technical nature to implement construction or maintenance projects, including drawings, specifications, and statements of work.

• This position will regularly be called upon to write decision and information memoranda to all levels of Embassy Kabul Management as well as the NEA/SCA Bureau and the OBO functional bureau.

Escort Duties (15%)

• Develop schedules for security escorting duties.

• Escorts an uncleared maintenance crews, janitors, contractors and other service personnel in Controlled Access Area (CAA) space for the duration of their work.

• Ensures that secure areas remain uncompromised and escorts all uncleared personnel out of the CAA space when the work is complete.

• Monitors work to ensures security is not compromised and the tasks being performed are in accordance with the agreed upon specifications.

• Randomly selects materials to be used and ensures that nothing is brought into the CAA that could compromise the integrity of the area.

• Coordinates the work schedules between the concerned offices and contractors.

• Ensures the equipment removed from the CAA is stored in secure storage so that it is not compromised and can be returned to the CAA when needed.

General Office Duties (30%)

• This position is also responsible for performing general office/administrative duties as assigned including but not limited to: managing Mission drawings and specifications library, managing/updating ICASS Workload Count Building Information, maintaining all shredders in Non-CAA space, establishing and maintaining an Embassy-wide recycling program.

Detailed description of experience, training, and other requirements for job performance:

Facilities Management Assistant Statement of Work

Experience:

• Must be at least 21 years of age or older.

• Must be proficient in using Microsoft Office programs especially MS Word and Excel.

• Must have excellent customer-oriented service skills.

• Must be able to stand and/or walk for long durations and perform physically demanding activities including climbing, lifting, loading/unloading and carrying 50 pounds.

• Prior experience with DoS and/or OBO facilities management systems and processes is preferred.

• Three years prior experience in a related position overseeing technical issues which required analytical thought and decision making.

• Experience in working with sketches, engineering drawings, wiring diagrams, and manufacturer's operation and maintenance manuals.

• Knowledge of DoS and OBO facilities management organization and procedures at a mature level.

• Knowledge of security and related clearance procedures in order to plan and execute CAA and physical security related projects.

Education:

• High School diploma required. However, a Bachelor's degree in an architecture and/or engineering discipline is preferred.

Licenses & Certifications:

• Must have a valid U.S. driver's license.

• Professional certification(s) in architectural and/or engineering related organizations are preferred.

Language Requirements:

• Must be fluent in speaking, reading and writing English especially as related to technical documents.

• Must have excellent oral and written communication skills sufficient to effectively communicate with employees, upper level management and military contacts

Citizenship: U.S. Citizenship is required for this position

Clearance Required: Must have an active Top Secret Security clearance