Attachment_9_SOW_Elevator_Maintenance_.doc

SECTION J – Attachment 9

Elevator Maintenance Specifications

Contents

2PART 1 – GENERAL

21.1

SCOPE

21.2

COMPENTENCE OF CONTRACTOR

3PART 2 – EXTENT OF WORK

32.1

CONTRACTOR’S DUTIES

32.2

EXCLUSIONS:

42.3

CONDITIONS OF SERVICE:

42.4

PERFORMANCE

52.5

SPECIAL TESTS:

62.5

HOUSEKEEPING

62.6

STOCK OF MATERIALS

72.7

WIRING AND CONSTRUCTION PRINTS

72.8

SCHEDULES AND RECORDS

8PART 3 – EXECUTION

83.1

PERSONNEL

83.2

PERFORMANCE GUARANTEE

93.3

HOURS OF WORK:

93.4

CHANGES IN WORK

103.6

GOVERNMENTS RIGHT TO INSPECT

SECTION J - ELEVATOR MAINTENANCE SPECIFICATIONS

PART 1 – GENERAL

1.1

SCOPE

The Contractor shall provide all necessary managerial, administrative, supervision, skilled labor, journeymen elevator mechanics, subcontractors, and as well all necessary transportation, equipment, tools, repair parts, supplies and materials to plan, schedule, coordinate, and perform preventive maintenance and repair service for the following vertical transportation systems: elevators, escalators, dumbwaiters, material lifts, platform lifts, and chair lifts.

Location of the facility is Kabul, Afghanistan. Equipment inventory is attached.

The contractor shall provide onsite one full-time journeymen elevator mechanic 365 days per year with 24 hour availability. All maintenance and routine repairs shall be performed during normal working hours. All building related tests shall be performed outside of normal working hours.

Maintenance shall include monthly preventive maintenance, repair and replacement of worn or defective components, lubrication, cleaning, and adjusting as required for operation as designed. Only parts and supplies recommended by the original equipment manufacturer shall be installed. Additional services include:

· 24 hour call back service

· Periodic inspection and tests

· Firefighters emergency test

· Standby Power test

If the onsite elevator mechanic determines maintenance or repair cannot be completed safely, a request describing the scope of work and estimated cost shall be provided to the COR for consideration.

This contract shall be for an initial period of twelve (12) months with four (4) US Government options to extend for a period of twelve (12) months each.

1.2

COMPENTENCE OF CONTRACTOR

The importance of maintaining the equipment herein covered in a safe and efficient operation condition at all times demands that service be performed by an elevator contractor who has satisfactorily maintained equipment of similar make and model to the degree specified herein.

A. A journeymen elevator mechanic must provide proof of completing an accredited elevator apprentice program for the purpose of maintenance and repair of elevators, dumbwaiters, accessibility lifts, and material lifts as defined in ASME 17.1 Safety Standard for Elevators and Escalators.

B. Helpers may be used only to assist the journeyman elevator mechanic. They may not work alone for any reason.

C. Contractor shall certify that a member of their supervisory personnel regularly engaged in inspection and supervision will visit each elevator at least semi-annually to observe the quality of maintenance and to make certain that the quality of maintenance meets the specified and intended standards. The supervisor shall schedule each visit with the COR, or designee.

PART 2 – EXTENT OF WORK

2.1

CONTRACTOR’S DUTIES

A. The work to be performed by the contractor under this specification shall consist of furnishing all material, labor, mechanical and electrical tools, parts and equipment, and transportation necessary to provide full preventive and corrective maintenance service on the equipment described. This shall include all required “proprietary” tools, software and parts.

B. Any work not specifically mentioned, but which is needed to make the maintenance complete within the intent of this specification, shall be performed without additional cost.

C. The contractor shall systematically examine, adjust and lubricate the vertical transportation equipment to provide preventive maintenance. The contractor shall develop and submit service schedule to COR for approval.

D. Contractor must have a well-qualified elevator technician assigned to the project as a point of contact (POC). The POC shall be on the job site at all times during the preventive maintenance and/or repair. Elevator technician shall meet the approval of the Overseas Buildings Operations Elevator Management Program.

2.2

EXCLUSIONS:

A. Power supply feeders, switches and fuses.

B. Repair or replacement of products of combustion detectors for fire recall.

C. Car enclosure finishes, hoist way enclosures, hoist way door panels, frames and sills.

D. Buried cylinders and buried piping for hydraulic elevators.

E. Other items caused by vandalism, negligence or misuse of the equipment by persons other than the contractor, his representative and employees, excluding wear and tear. Contractor shall obtain COR’s written approval to repair vandal related problems. Payment will not be made for any unauthorized work.

2.3

CONDITIONS OF SERVICE:

A. Hydraulic Elevators: If conditions warrant, the contractor shall repair or replace, but not limited to, the following:

1. Pumping plant, valves, exposed piping, fittings, piston (unless damaged by cylinder failure), packing, tank, heaters, and mufflers.

2. Materials and services covered by traction elevators as applicable.

3. Furnish all oil, lubricants, packing and other materials required.

2.4

PERFORMANCE

A. General: The contractor shall maintain the original contract speed in feet per minute and the performances for elevators as indicated under “Basic Performance Requirements”.

1. If the actual performance tune of the elevator does not meet the times established for elevators of the speed and type of control, the Contractor shall restore the performance of the elevator to its optimum potential.

2. If, in the opinion of the Contractor, the equipment is inherently designed so that it cannot meet these criteria, the Contractor shall so state.

3. If there are no exceptions taken, performance shall be provided as specified hereinafter.

B. Basic Performance Requirements: Electric elevators shall be adjusted to meet the following basic performance standards and shall maintain these standards for the life of the contract.

1. Operating characteristics:

a. Starting, acceleration, stopping and leveling shall be smooth and free from jars or bumps.

b. Full speed tiding shall be without swaying or vibration.

c. Elevator and door operation shall be quiet.

d. Stop made upon operation of emergency stop switch shall be more rapid than a routine stop, but not violent.

e. Door pressure shall be maintained below 30 pounds in closing.

2. Group supervisory systems: Keep duplex and group control systems operating at design criteria for the lifetime of the maintenance contract.

3. Individual elevator performances:

Start-to-Stop Motion (Typical Floor Height of 13’-6”)

4. Start-to-Stop Motion Time: The time is measured from the time the elevator starts to move from one floor until it stops motion at the next floor.

5. Door times shall be no more than:

Two speed

Two speed

6. Leveling accuracy under all load conditions shall be:

Leveling accuracy

Traction Closed Loop Motor control 1/8” +/-

Traction Open Loop Motor Control 3/8” +-

2.5

SPECIAL TESTS:

A. Elevators provided with fire service, derailment devices, seismic switches or other special circuitry shall be checked in January and August of every year to make certain that these devices are operating correctly, and as designed. Fire service test shall be performed monthly and shall include testing for combustion detectors, where installed. Records shall be kept in the elevator machine room or in an area readily accessible to inspecting authorities. Advise the COR, or designee, at least one week in advance of these tests so that the COR’s representative can accompany the mechanic.

B. The contractor shall periodically examine the car safety devices and governors and conduct an annual no load test and shall, during the term of this contract, but no less than every five years, perform one full load, full speed test of the safety mechanism, over-speed governors, car and counterweight buffers. The car balance shall be checked electrically and the governor set. If required, the governor shall be recalibrated and sealed for proper tripping speed. These tests shall be witnessed by the COR or his designee and a written report shall be furnished indicating the results of such test.

C. ANSI/ASME A17.1. Contractor shall conduct tests per Code requirements and all applicable codes at time of installation.

1. Fireman’s Return Phase I and II

2. Governor No-Load Tests

3. Buffer tests

4. One-year and Five-year Safety tests (as applicable)

5. Five-Year Pressure – Leak and load Test of Hydraulic systems

6. Relief valve D. Create a form for each car describing tests and deliver a signed copy to the COR, Support Services after a successful test has been conducted. This form will also describe any malfunctions along with any corrective action taken.

2.5

HOUSEKEEPING

A. Elevators: Within the first three (3) months this contract is in effect, the Contractor shall thoroughly clean all elevator hoist ways, pits, car tops and machine rooms. In addition, during the same period of time, all car and hoist way door tracks, hangers, interlocks and closers shall be cleaned, lubricated and adjusted. Continuing cleaning must be on going and at the following minimum intervals, or more often where conditions warrant:

1. Quarterly: Car tops, pits and machine rooms

2. Semi-Annually: Hoist ways and door equipment

B. The exterior of the machinery and any other part of the equipment subject to rust shall be properly painted and presentable at all times. The motor windings and controller coils are to be periodically treated with proper insulating compound. The Contractor shall keep the elevator machinery rooms clean.

2.6

STOCK OF MATERIALS

A. The Contractor shall provide adequate supply of contacts, switch parts, coils, conductors, springs, holders, resistors, relays, lamps, condensers, tubes, transformers, car and hail buttons, fuses, and other parts which are required for prompt replacement, together with an adequate supply of lubricants and wiping rags.

B. In addition, the Contractor shall stock onsite replacement parts necessary for immediate replacement:

1. One (1) set of motor brushes and holders for each type of motor and generator.

2. One (1) door operator motor of each type used.

3. Hanger sheaves for car and hoist way doors.

4. Two (2) complete door interlocks.

5. One (1) set of generator bearings for each type of generator.

6. One (1) set of brake linings for each type of brake.

7. Parts for door protective devices.

8. Coils, relays, motor brushes and all other parts as needed to assure prompt replacement in the event of the shutdown of any elevator and or escalator.

9. One (1) set of pump motor belts of each type used.

10. One (1) set of cylinder head packing of each type used.

11. One (1) each electronic circuit board of each type currently in use.

12. One (1) each diagnostic terminal for each type of dispatch system.

13. One (1) set motor drive components for each type of drive system.

C. Contractor shall allow COR representatives access to contractors’ warehouse to assure the above items are in fact stored in warehouse.

D. Contractor shall certify that the original equipment manufacturer’s major machine components, such as motor elements, machine assemblies, worms, gears, sprockets and other special parts, not stocked locally, can be delivered by air freight within 5 business days should emergency conditions warrant. Any such deliveries shall, however, be at no additional cost to the COR.

2.7

WIRING AND CONSTRUCTION PRINTS

All wiring and construction prints or diagrams of elevator systems in all buildings covered under this contract are the property of the COR and upon termination of this contract shall be delivered to the COR. All changes in circuitry made by the Contractor shall be properly recorded on the diagrams, including date of change and name of person making same.

2.8

SCHEDULES AND RECORDS

A. Contractors shall submit a work schedule with the bid.

B. These work schedules shall be designed for each type of equipment to be serviced, such as geared elevators, or hydraulic elevators, and shall conform to the manufacturer’s recommended practice for the particular equipment concerned. They shall know the kind and frequency of service and lubrication proposed by the Contractor for the duration of the Contract. The COR will evaluate proposed work schedules in awarding the contract. However, in no case shall the schedule be less than the minimum requirement of inspection man-hours specified herein.

C. All inspections, lubrication, adjustments, tests, cleaning, routine repairing and other preventive maintenance activities shall be performed in accordance with schedules submitted by the Contractor with his bid.

D. After approval of schedules by the COR and commencement of work, Contractor shall keep these work schedules on display in each equipment room and perform regular maintenance services in accordance therewith. Schedules posted shall be of the chart type, which shall be initialed by the serviceman when each scheduled inspection is performed.

E. Contractor shall also maintain an accurate and complete log of all work performed in addition to routine inspection at each location. These logs shall include emergency callback service describing the nature of all complaints and their resolution. The logs shall be kept in the equipment rooms at each location. In addition to the specified machine room log; contractor’s workmen or supervisor shall log in and out at the main office at whichever school site they may be working, on each and every visit. For service calls occurring at off-hours or on weekends, workmen shall log in and out with the Maintenance Department designee (typically the after-hours standby personnel). This includes but is not limited to routine maintenance, trouble calls, repairs, and supervisor’s visits.

F. All forms required for the above schedules, month work sheets and call-backs shall be approved by the COR before use. The COR must approve records and performance reports before work on the contract commences.

PART 3 – EXECUTION

3.1

PERSONNEL

A. Contractor agrees that all services shall be performed by trained maintenance and repair personnel, directly employed and supervised by the Contractor. All work shall be performed by a journeyman level mechanic as a minimum. Helpers may not work alone but may assist the mechanic as needed. In the event that the COR becomes dissatisfied with the performance of any persons assigned to perform the services under this Agreement, Contractor agrees, upon request from COR, Support Services, to assign other qualified personnel to perform these services.

B. Contractor’s service personnel shall wear uniforms which bear Contractor’s name or other appropriate symbol which identified them as employees of the Contractor and such uniforms shall be clean and in good condition.

3.2

PERFORMANCE GUARANTEE

A. If an elevator is out of service for longer than three (3) consecutive work days for a non-scheduled repair, the monthly maintenance cost of that unit will be credited to the next monthly billing. All repairs shall be prescheduled in writing.

B. If the Contractor does not respond in the time frames listed below under “Trouble Calls,” the following month’s billing will be credited in the amount of $500 for each extended trouble call.

C. If during 30 consecutive days the COR experiences three (3) call backs on the same unit for the same problem, the monthly maintenance cost of that unit will be credited to the next monthly billing.

D. No penalty shall be assessed under A, or C, if damage is caused by vandalism or any other causes except normal wear and tear.

3.3

HOURS OF WORK:

A. All normal work under this contract is to be performed during regular working days of the elevator trade. Removal of elevators from service shall be coordinated with and approved by the COR, Support Services or their representative.

3.4

CHANGES IN WORK

A. The COR, without invalidating the Agreement, may order extra work or make changes by altering, adding to or deducting from the work only by written purchase order change, initiated by the COR, Support Services and properly approved and authorized and setting forth the amount of money to be added or deducted.

B. In the event that the COR withdraws or adds any elevator to or from service, or during the term of this Agreement, the Contractor shall agree to negotiate an acceptable reduction and/or increase of cost for service for the balance of duration of said Agreement.

3.5

TROUBLE CALLS

A. Call-back service shall be furnished upon request at the Contractor’s expense during regular working hours of the regular working days of the elevator trade. In the event of an emergency call back during the overtime hours is required, the Contractor shall furnish all travel time, expenses and time on the job.

B. Only the COR, Support Services or his representative shall request the Contractor to respond to trouble calls as set forth in the COR Procedure for Elevator Trouble Calls. When the request specifies an emergency call, the Contractor’s mechanic shall report at the scene of the emergency within one and one half (1 ½) hours, or in the case of trapped passengers, 30 minutes. Failure to do so may, at the option of the COR, be grounds for cancellation of this agreement.

3.6

GOVERNMENTS RIGHT TO INSPECT

A. The COR may elect to have the performance of specific elevator evaluated and test-witnessed by a neutral party of intervals no more frequent than semi-annually. The Contractor shall provide the necessary manpower and tools, instruments, test weights, etc. required without additional cost to the US Government to conduct the tests.

B. The COR may retain the services of an independent elevator/escalator consultant to evaluate the elevator/escalator performance covered under this maintenance contract. These evaluations may be made on a yearly basis during the course of this contract.