Attachment_42_-Contractor_requirements_for_Mitigation_Plan_in_RFP_SAQMMA16R0004.pdf

SENSITIVE BUT UNCLASSIFIED

APPROVED: Under Secretary for Management, February 4, 2016

Risk Mitigation Plan for

Overseas Building Operations (OBO) Operations and Maintenance Contract in Afghanistan

This risk mitigation plan applies to all U.S. citizen and third country national contractors working in designated Critical Environments and supporting Contingency Operations on the above listed contracts and contract task orders. It does not apply to contracts in areas that are not so designated nor do the requirements apply to local national contractors or personal services contractors. The prime contractor is responsible for ensuring all subcontractors comply with this plan.

MITIGATION ACTIONS THAT SHOULD BE REFLECTED IN THE CONTRACT

HOUSING

The contractor shall establish housing for all personnel within the confines of a secure compound, house, or villa located in Kabul city. Should the need arise for contractor employees to travel within Afghanistan; the U.S. government will coordinate with the contractor to ensure the contractor’s employees reside on U.S. government or NATO facilities while traveling.

• Compound Security: The contractor will implement the following security measures in order to safeguard personnel living on a compound with multiple structures:

o If the compound is contiguous to the US Embassy or on a street protected by the

Kabul Embassy Security Force (KESF), armed perimeter security shall be provided by KESF personnel.

o If the compound is not contiguous to the US Embassy or on a street protected by KESF, the RSO must approve the selection of the armed security provider.

o Nine foot perimeter wall with anti-climb measures along the entire length of the wall.

o Setback between the perimeter wall and living quarters and office space to mitigate damage and injury from a blast.

o Pedestrian and vehicle entry control points (ECP) with “man-trap” that provides for vehicle and pedestrian screening, explosive detection equipment or explosive detection canines.

o Vehicle barriers that mitigate high speed approaches with speed control (chicane) and provide anti-ram protection. The locally fabricated Diplomatic Security-designed Newey drop arm is the preferred solution.

o Security lighting on the interior and exterior of the compound.

o Secondary means of pedestrian egress from the compound.

o Public address system that can warn residents of an attack or imminent threat.

o CCTV system with the ability to monitor and record perimeter and key mission-essential vulnerable assets, such as generators and fuel storage tanks.

o Dedicated and secure generator with automatic switching mechanisms to provide uninterrupted power.

o A reinforced safe room with reinforced doors and locks, emergency food, water, and medical supplies, and communication systems allowing communication with the Regional Security Office (RSO) Tactical Operations Center (TOC).

o Primary, alternative, contingency, and emergency means of communication using land line telephone, radio, cellular, and/or satellite communication that provides communication with the RSO TOC. This information must remain on file and updated with the RSO TOC.

o Indirect fire bunkers located throughout the compound.

o Barriers along vulnerable perimeter positions and reinforced metal drop arms along roads of approach and/or adjacent roads in immediate proximity to compound if possible.

• Residential House or Villa Security: The contractor will implement the following security measures in order to safeguard personnel living in a stand-alone residential villa and/or house:

o If the house or villa is located on a street contiguous to the US Embassy or if the street is protected by the Kabul Embassy Security Force (KESF), armed perimeter security shall be provided by KESF personnel.

o If the house or villa is not located on a street contiguous to the US Embassy or on a street protected by KESF, the RSO must approve the selection of the armed security provider.

o Nine foot perimeter wall with anti-climb measures.

o A reinforced safe room with reinforced doors and locks, emergency food, water, and medical supplies, and communications equipment allowing communication with the

RSO TOC.

o All interior and exterior windows of all buildings will have 8 mil (0.2 mm) thick shatter-resistant window film (SRWF).

o Redundant means of communication such as land line telephone, radio, cellular, and satellite communication.

o Vehicle barriers that mitigate high speed approaches with speed control (chicane) and provide anti-ram protection. The locally fabricated DS designed Newey drop arm is the preferred solution.

o Solid metal window grilles or other anti-intrusion system on all windows. Grilled windows on rooms used as bedrooms will incorporate a window grill fire escape release mechanism.

o Security lighting on the interior and exterior of the compound.

o If space permits, barriers along vulnerable perimeter positions and reinforced metal drop arms along roads of approach and/or adjacent roads in immediate proximity to villa and/or house.

MOVEMENT SECURITY & TRAVEL WITHIN COUNTRY

The contractor shall comply with movement security guidance as defined in the Mission Security Travel Policy. Under this policy and as the security environment changes, the COR may direct its contractors to alter their movement security arrangements, to include suspension of operations, if conditions become unsafe. The contractor shall implement the following movement security guidance for U.S. citizen and third country national contractor employees:

• U.S. citizen and third country personnel shall travel in fully armored vehicles with a minimum commercial level B6 level or Department of State C level of armoring at all times.

• All armored vehicle movements will include at least one armed individual in addition to the driver. All armored vehicles, armed personnel, and all weapons will be properly registered/licensed with the Government of Afghanistan.

• In the event that the contractor needs to operate in areas outside the approved U.S.

mission travel areas, they shall contact the RSO TOC for coordination and guidance well in advance of travel.

• Establish and utilize a mechanism to coordinate and track movements of contractor personnel and communicate with the U.S. Embassy Kabul’s RSO TOC regarding motorcade movements.

• Acquire a vehicle and personnel tracking system with emergency duress notification capability for movements off compound that will allow the contractor to monitor its vehicles and personnel. The contractor will arrange for its personnel and vehicle beacons to be displayed within the U.S. Embassy Kabul’s RSO TOC in order to provide the U.S.

government situational awareness of contractor movements and notification of in extremis vehicle and personnel beacon activation by contractor personnel. The contractor will consult with the RSO TOC before purchasing a tracking system for a vehicle and/or individual to ensure that the system selected by the contractor can be tracked by the RSO

TOC.

• Contactor personnel using tracking systems visible by the RSO TOC must undergo training with RSO/TOC/PTL on proper employment of the device and awareness/limitations of the system.

• Personal protective equipment (PPE) consisting of body armor vests and helmets shall be available in the vehicle for each contractor passenger riding in the vehicle.

• Vehicles shall be equipped with emergency medical equipment.

• Vehicles shall be equipped with communications systems allowing communication with the contractor and RSO TOC.

LIFE SUPPORT

The contractor shall provide the following life support and guidance:

• A 14-day on-hand supply of food, water, fuel, and medical supplies required for contract activity and staff in the event of unexpected interruption of the supply chain.

• PPE consisting of body armor vests and helmets for each U.S. citizen and third country national employee.

• A feasible evacuation and drawdown plan, in accordance with host nation laws, in the event of an ordered evacuation of all U.S. citizen and third country national personnel.

The COR will provide a copy of the evacuation and drawdown plan to the U.S. Embassy Kabul RSO for informational purposes. Aviation capabilities in Afghanistan are limited.

The transition of aviation control from the U.S. military/NATO to the Government of Afghanistan may lead to the interruption of international and domestic flights. This could have a major impact on the transit of contractor personnel and supplies.

MEDICAL

U.S. Mission Afghanistan medical facilities and clearances are not available to contractors unless approved by the contracting officer, U.S. mission, and SCA. The contractor shall provide the following medical and health services support and guidance:

• The appropriate health support and necessary preparations prior to deployment (i.e.

immunizations, TB screening, etc.).

• Medical evacuation insurance.

• Training on occupational health threats while working in Afghanistan and ways to mitigate their risk to these health threats.

• Western standard medical and health services, including relevant mental health services.

TRAINING

While FAR 52.225-19 includes general guidance regarding contractor training the training specified below is required per Department decision. The contractor shall provide the following mandatory security training:

• Contractor personnel expected to be in country less than 45 cumulative days must complete a course equivalent to the High Threat Security Overseas Seminar (HT401).

• Contractor personnel expected to be in country longer than 45 cumulative days shall complete security training that meets standards set in the Department’s Foreign Affairs Counter Threat (FACT) course. DS will validate the contractor’s proposed commensurate curriculum and training but DS will not certify the training.

o This training should cover at a minimum: the practical skills necessary to recognize, avoid, and respond to potential terrorist threat situations; how to conduct surveillance detection; aspects of personnel recovery; how to provide emergency medical care; and improvised explosive device (IED) awareness.

o Contractor personnel required or expected to drive in the host country as part of the duties of their position will additional complete defensive/counterterrorism driving maneuver training.

o The contractor shall aim to provide this training to its employees prior to their arrival in Afghanistan. However, if circumstances do not permit certain employees to receive the training prior to arrival in Afghanistan, the contractor shall provide this training within one month of the employee’s arrival in Afghanistan. The contractor shall document employee completion of this training.

• The contractor shall provide insider threat training. An insider threat is defined as an attack by someone who is in a position of trust. This training, at a minimum, will cover possible causes for insider threats, warning signs of a pending insider threat attack, ways to avoid possible insider threat attacks, and how to respond in the event of an insider threat attack.

• The contractor shall participate in all scheduled embassy and RSO drills.

• The contractor recognizes that U.S. missions operating within the host country operate at the highest threat level where security concerns and conditions can change rapidly. The contractor shall take appropriate security precautions, including training of personnel, and

APPROVED: Under Secretary for Management, February 4, 2016 other appropriate measures in order to ensure the safety of personnel on the contract and the continued performance of the contract during the entire period of performance. The contractor shall propose a schedule of emergency drills to ensure that employees understand emergency plans and are prepared to follow the plans.

• The contractor shall provide country/regional familiarization training which shall include information on Afghanistan’s customs, cultural norms and physical environment.

REQUIREMENTS FOR ARMED CONTRACTORS

• The armed contractor must be licensed to operate in Afghanistan.

• The contractor shall comply with, and shall ensure that its personnel in the designated operational area or supporting the diplomatic or consular mission are familiar with and comply with, all applicable United States, host country, and third country national laws;

treaties and international agreements; United States regulations, directives, instructions, policies, and procedures; and force protection, security, health, or safety orders, directives, and instructions issued by the Chief or Mission.

• The contractor shall provide to the contracting officer a specific list of personnel that are authorized to carry a weapon.

• The contractor shall ensure that its personnel who are authorized to carry weapons are adequately trained to carry and use them safely; with full understanding of, and adherence to, the rules of the use of force issued by the Chief or Mission; and in compliance with applicable agency policies, agreements, rules, regulations, and other applicable law; are not barred from possession of a firearm by 18 U.S.C. 922; and adhere to all guidance and orders issued by the Chief of Mission regarding possession, use, safety, and accountability of weapons and ammunition.

• Whether or not weapons are U.S. government-furnished, all liability for the use of any weapons by contractor personnel rests solely with the contractor and the contractor employee using such weapon.

• All contractor-provided weapons will be properly licensed with the Government of Afghanistan.

REQUIREMENTS FOR HOST COUNTRY SECURITY PROVIDERS

• If the contractor employs a host country security provider, the contract shall supplement this protection with a Risk Management Company (RMC) or a direct-hire security manager.

• U.S. citizen and third country national RMC personnel or a direct-hire security manager shall closely monitor local national guard forces providing static security.

• U.S. citizen and third country national armed RMC personnel or a direct-hire security manager shall accompany all vehicular movements of U.S. citizen and third country national contractor employees when the movement security is provided by local national guard forces.

• The RMC or a direct-hire security manager shall identify and resolve any issues stemming from the use of non-local guards providing static or movement security, such as increasing suspicion and friction among local national civilians toward non-local guards from other parts of the country.

APPROVED: Under Secretary for Management, February 4, 2016

• The contractor shall ensure that all RMC personnel or a direct-hire security manager are adequately trained, supervised, and accountable for their actions.

• The RMC or a direct-hire security manager shall show proof of membership of the ICoCA and remain a member for the duration of performance under this contract.

CONTRACT CLAUSES

• Contracts requiring contractor personnel to perform outside the United States in a designated operational areas:

o Use FAR 52.225-19 Contractor Personnel in a Designated Operational Area or Supporting a Diplomatic or Consular Mission Outside the United States.

• Counterterrorism (Risk Assessment Management or RAM) vetting of

Afghanistan contracts to include U.S. citizens and U.S. legal permanent residents:

o Use existing vetting clause for Afghanistan in PIB 2012-14, Updated May 13, 2014.

• Reporting in SPOT:

o Use FAR 52.225-19 (Contractor Personnel in a Designated Operational Area) and PIB 2008-15, Use of SPOT, March 25, 2008.

• Trafficking in Persons:

o Use FAR 52.222-50 Combating Trafficking in Persons.