A006_SAQMMA16R0004.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE RATING

2. AMENDMENT/MODIFICATION NO.

A006

3. EFFECTIVE DATE

05/09/2016

4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

LMAQMCODE

OFFICE OF ACQUISITION MANAGEMENT

(A/LM/AQM)

PO BOX 9115, ROSSLYN STATION

US DEPARTMENT OF STATE

ARLINGTON, VA 22219

Richard F. Walsh

NAME

703-875-4227

TEL.

walshrf@state.gov

EMAIL

6. ISSUED BY CODE7. ADMINISTERED BY (If other than Item 6)

9A. AMENDMENT OF SOLICITATION NO.

SAQMMA16R0004

CONTACT DUNS

CODE FACILITY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, country, state and ZIP Code) (X)

X 9B. DATED (SEE ITEM 11)

02/08/2016

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X XThe above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended, is not extended, Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing items 8 and 15, and returning ____copies of the amendment;(b)By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.____X

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Amendment A006 is being issued to eliminate the following sentence from M.10.7 in the solicitation:

"The Government will also evaluate the proposed rates to determine if the costs /prices are realistic using proposal analysis techniques consistent with FAR 15.404-1."

Proposal Revisions must be submitted by Thursday, May 12, 2016 @ 2:00 PM.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Richard F. Walsh

(Signature of person authorized to sign)

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED

By (Signature of Contracting Officer)

16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

05/09/2016

NSN 7540-01-152-8070

Previous edition unusable

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

SAQMMA16R0004

Table of Contents

Section Description Page Number

B Supplies or Services and Prices/Costs Section B Supplies or Service and Prices

C Descriptions/Specifications/Statement of Work

C STATEMENT OF WORK

C-005 SYSTEMS OF RECORDS ON INDIVIDUALS

D Packaging and Marking

D-001 DATA PACKAGING REQUIREMENTS

D-002 MARKING OF REPORTS

E Inspection and Acceptance 52.246-2 Inspection of Supplies - Fixed-Price (Aug 1996) 52.246-4 Inspection of Services - Fixed-Price (Aug 1996) E-004 INSPECTION AND ACCEPTANCE (Services)

F Deliveries or Performance 52.242-15 Stop-Work Order (Aug 1989)

F-006 PERIOD OF PERFORMANCE

F-007 PLACE OF PERFORMANCE

F-008 TIME OF PERFORMANCE

F-009 Performance F-010 Deliverables

G Contract Administration Data

652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

01INV DEPARTMENT OF STATE INVOICE INSTRUCTIONS

G-001 ORDERING PROCEDURES

G-002 CONTRACT ADMINISTRATION DATA

H Special Contract Requirements H-032 ORGANIZATIONAL CONFLICT OF INTEREST - General

H-033 ORGANIZATIONAL CONFLICT OF INTEREST SPECIAL CLAUSE

H.1 Travel and Transporation H.2 Imported Materials and Equipment H.3 Licenses, Bonds, and Permits H.4 Use of Facilities H.5 Insurance H.6 Contractor Commitments and Warranties H.7 Contractor Personnel Medical Requirements H.8 Equipment and Property H.9 Reserved H.10 Security H.12 Securing Information H.13 Contractor Life Services Support H.14 Contact Reporting H.15 Removal from Duty H.16 Contractor Personnel Discipline H.17 Contractor Vetting After Award H.18 Responsibility of Contractor H.19 Key Personnel (11/28) H.20 Contractor Personnel Changes and Key Personnel Requirements H.21 Reserved H.22 Safety H.23 Ordering H.24 COR Direction H.25 Record Keeping H.26 Laws and Regulations H.27 Nonpayment for Unauthorized work (11/2008) H.28 Noncompliance with Contract Requirements H.29 Contractor Identification (11/2008) H.30 Pre-Deployment Counter Terrorism Training H.31 Reserved H.34 Noncompliance with contract Requirements

I Contract Clauses 52.203-15 Whistleblower Protections Under the American Recovery and Reinvestment Act of 2009 (June 2010) 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2015) 52.204-16 Commercial and Government Entity Code Maintenance (Jul 2015) 52.204-18 Commercial and Government Entity Code Maintenance (Jul 2015) 52.215-23 Limitations on Pass-Through Charges (Oct 2009) 52.219-8 Utilization of Small Business Concerns (Oct 2014) 52.219-9 Small Business Subcontracting Plan (Oct 2015) 52.219-16 Liquidated Damages - Subcontracting Plan (Jan 1999) 52.219-28 Post-Award Small Business Program Rerepresentation (Jul 2013) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013) 52.203-3 Gratuities (Apr 1984) 52.204-15 Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Jan 2014) 52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters (Jul 2013) 52.216-19 Order Limitations (Oct 1995) 52.222-19 Child Labor - Cooperation with Authorities and Remedies (Jan 2014) 52.225-14 Inconsistency Between English Version and Translation of Contract (Feb 2000) 52.229-6 Taxes - Foreign Fixed-Price Contracts (Feb 2013) 52.232-8 Discounts For Prompt Payment (Feb 2002) 52.233-4 Applicable Law for Breach of Contract Claim (Oct 2004) 52.236-5 Material and Workmanship (Apr 1984) 52.236-12 Cleaning Up (Apr 1984) 52.236-14 Availability and Use of Utility Services (Apr 1984) 52.237-7 Indemnification and Medical Liability Insurance (Jan 1997) 52.252-6 Authorized Deviations in Clauses (Apr 1984) 52.253-1 Computer Generated Forms (Jan 1991)

652.228-71 WORKER'S COMPENSATION INSURANCE (DEFENSE BASE ACT) - SERVICES

(FEB 2015)

J List of Attachments J.1 List of Attachments

K Representations, Certifications, and Other Statements of Offerors or Respondents 52.204-8 Annual Representations and Certifications (Dec 2014) 52.204-17 Ownership or Control of Offeror (Nov 2014) 52.209-7 Information Regarding Responsibility Matters (Jul 2013) 52.230-1 Cost Accounting Standards Notices and Certification (Oct 2015) 52.230-7 Proposal Disclosure Cost Accounting Practice Changes (Apr 2005) 52.237-8 Restriction on Severance Payments to Foreign Nationals (Aug 2003)

652.225-70 ARAB LEAGUE BOYCOTT OF ISRAEL (AUG 1999)

652.228-70 DEFENSE BASE ACT - COVERED CONTRACTOR EMPLOYEES (FEB 2015)

K-002 CERTIFICATION

K-005 ORGANIZATIONAL CONFLICT OF INTEREST CERTIFICATION AND DISCLOSURE.76

L Instructions, Conditions, and Notices to Offerors and Respondents 52.222-24 Preaward On-Site Equal Opportunity Compliance Evaluation (Feb 1999)

652.206-70 ADVOCATE FOR COMPETITION/OMBUDSMAN (FEB 2015)

L-1 FAR 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998) L-2 Dosar 652.206-70 Competition Advocate/Ombudsman (Aug 1999) L-3 FAR 52.216-1 Type of Contract (APR 1984) L-4 FAR 52.233-2 Service of Protest (September 2008) L-5 N/A L-6 Alternate Offer Information L-7 Solicitation Response L-8 Time, Place, and submission of offer L-9 Acceptance Period L-10 Discussions with the Offeror L-11 Disposition of Offers L-12 Debriefings L-13 Offeror Questions and/Or Clarifications L-14 Subcontracting L-16 General Proposal Instructions L-17 Cross-Reference Matrix L-18 Specific Proposal Instructions

L-19 Site Visit L.19.1 FAR 237-1, Site Visit (APR 1984)

M Evaluation Factors for Award M.1 Provision Incorporated by Reference M.1.1 Contract Award M.2 Number of Awards M.3 Eligibility For Award M.3.1 Responsibility Determination M.4 Award Process M.5 Solicitation Amendment M.6 Evaluation Support M.7 Use of Supporting Information M.8 Evaluation Factors M.9 Basis For Award M.9.1 Order of Importance M.10 Evaluation M.11 Evaluation of Performance Year Options

001 Please see B.5 and B.5.1 , for Requested Rates. 1.00 0.00

1.00 LT

Doc Ref No:

Delivery

Date

FOB:

Section B Supplies or Service and Prices

U.S. Embassy Kabul Section B 3/24/2016

B.l SCOPE OF SERVICES

The Department of State (DoS) requires services to provide Operations and Maintenance (O&M) services for the American Embassy Kabul (AEK) and the designated United States Government (USG) satellite properties in Afghanistan.

The Contractor shall follow all relevant applicable industry and consensus codes, Government regulations, DoS guidance and written manufacturer’s recommendations in executing the services of this contract. Furthermore, the Contractor shall employ specific condi-tion monitoring and other Reliability Centered Maintenance (RCM) methods and best practices to maximize the life span, reliability and operational efficiency of all applicable facilities, systems and equipment while striving to minimize life-cycle costs.

B.2. Type of Contract:

This is a firm fixed price contract for complete operations and maintenance services including but not limited to the following sys-tems:

Electrical Generation and Distribution

• Interior and Exterior Lighting

• Electric Power Monitoring

• Heating, Ventilation, and Air Conditioning, (HVAC)

• Building Automation System

• Water Supply, Purification and Distribution

• Fire Protection

• Complete Sanitary Sewer and Waste Water Treatment

• Elevator Maintenance

• Fuel Storage and Distribution

• Roofing and Waterproofing Systems

• Building envelope/structures, windows, doors, etc.

The fixed price will include all work, including furnishing all labor, materials, equipment, tools, spare parts, services, overhead (including cost of Workers' Compensation and War-Hazard Insurance, which shall not be a direct reimbursement) and profit, unless otherwise specified.

SAQMMA16R0004

Line Item Summary

Solicitation Number:

SAQMMA16R0004

Contract Number: Title: U.S. Embassy Kabul O & M

IDIQ

Date of Solicitation:

05/09/2016

Line Item No. Description Quantity Unit Unit Price Total Cost

B.3. Prices / Costs

All prices shall be submitted in U. S. Dollars.

Operations and Maintenance Services The contractor shall be paid a fixed-price per month for all Scheduled and Unscheduled Operation and Maintenance Services. Addi-tional work orders and Unscheduled Repair Work Orders over $5,000 will be handled in accordance with section C 6.2 of the SOW.

No additional sums will be payable on account of any escalation in the cost of materials, equipment, shipping fees, labor, or because of the contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required by this con-tract. Nor will the contract price be adjusted on account of fluctuations in currency exchange rates. Changes in the contract price or time to complete will be made only due to changes made by the Government in the work to be performed, or by delays caused by the Government.

B.4. Ordering

All supplies or services to be furnished under this contract shall be ordered by this contract shall be ordered by the issuance of task or-ders by the Department of State. Orders may be issued from the date of the contracting officer’s signature unit the end of the Period of Performance applicable to this contract.

All task orders are subject to the terms and conditions of this contract. This contract shall take precedence in the event of conflict with any order.

MINIMUM (Reference Section I, Clause 52.216-22(b))

During the term of this contract, which includes the Base Year and all option years exercised, the Government shall order, as a minim-um, services in an amount of at least $5000.00.

The Government makes no guarantee as to the number of orders or actual amount of services that will be requested above the guaran-teed minimum of $5000.00.

The maximum dollar value for the life of this contract (one base year and potentially as many as four option years) is $800 million.

B.5. Scheduled Maintenance Services The fixed price for the first year (starting on the dated in the Notice to Proceed and continuing for a period of 12 months) for sched-uled maintenance services:

Base Year CLIN Description Unit QTY Unit Price Total Price 0001 American Embassy

Kabul Compound (Section C.2.2.2, C.2.2.3, C.2.2.3)- Complete Operations and Maintenance Ser-vices as described in Section C, and op-tional service for Pool Maintenance.

MO 9

0002 Embassy Villa’s - Complete Operations and Maintenance Ser-vices as described in Section C, and Op-tional Services for Janitorial for the West Side Villa listed in Section C.2.2.3

MO 9

0003 Camp Sullivan, Afgh-anistan)- Complete Operations and Main-tenance Services as described in Section C, and Optional Ser-vices for Housing (Billeting), and Janit-orial Services

MO 9

0004 Additional Work Or-ders/Unscheduled Re-pair Work Orders over $5000 Section C.6.2

LT 1 $1,600,000 $1,600,000

0005 HVAC and CHEM- BIO Filters

LT 1 $100,000 $100,000

0006 STAFF AUGMENT-

ATION – Provide the following staff to augment the Embassy Facilities Mainten-ance Service Office:

(2) Passenger Ser-vice Coordinators for Camp Alvarado;

(1) Facility Manage-ment Assistant;

(2) Work Order Clerks;

(3) Cleared Americ-an Security Escorts;

(1) General Services Administrator for Ba-gram, AFB;

(1) one General Ser-vices Administrator

AEK

MO 9

0007 Mobilization (Section C.3.4) Initial recruit-ment, travel, equip-ment and spare parts required (itemized in proposal) -85% of Personnel available no later than 60 days from Con-tract Award.

C.3.4.2 -100% of Personnel available no later than 90 days from Con-tract Award

EA 3

0008 Camp Alvarado, Afghanistan (Optional Service) - Complete Operations and Maintenance Ser-vices as described in Section C, and Op-tional Services for Housing (Billeting), MO 9 and Janitorial Ser-vices

Option Year 1 CLIN Description Unit QTY Unit Price Total Price 1001 American Embassy

Kabul Compound (Section C.2.2.2, C.2.2.3, C.2.2.3)- Complete Operations and Maintenance Ser-vices as described in Section C, and op-tional service for Pool Maintenance.

MO 12

1002 Embassy Villa’s - Complete Operations and Maintenance Ser-vices as described in Section C, and Op-tional Services for Janitorial for the West Side Villa listed in Section C.2.2.3

MO 12

1003 Camp Sullivan, Afgh-anistan)- Complete Operations and Main-tenance Services as described in Section C, and Optional Ser-vices for Housing (Billeting), and Janit-orial Services

MO 12

1004 Additional Work Or-ders/Unscheduled Re-pair Work Orders over $5000 Section C.6.2

LT 1 $1,600,000 $1,600,000

1005 HVAC and CHEM- BIO Filters

LT 1 $100,000 $100,000

1006 STAFF AUGMENT-

ATION – Provide the following staff to augment the Embassy Facilities Mainten-ance Service Office:

(2) Passenger Ser-vice Coordinators for Camp Alvarado; one Facility Management Assistant;

(2) Work Order Clerks;

(3) Cleared Americ-an Security Escorts;

(1) General Services Administrator for Ba-gram, AFB;

(1) General Services

MO 12

Administrator AEK 1007 Reserved 1008 Camp Alvarado, Afghanistan (Optional Service) - Complete Operations and Maintenance Ser-vices as described in Section C, and Op-tional Services for Housing (Billeting), and Janitorial Ser-vices

MO 12

OPTION YEAR 2

CLIN Description Unit QTY Unit Price Total Price 2001 American Embassy

Kabul Compound (Section C.2.2.2, C.2.2.3, C.2.2.3)- Complete Operations and Maintenance Ser-vices as described in Section C, and op-tional service for Pool Maintenance.

MO 12

2002 Embassy Villa’s - Complete Operations and Maintenance Ser-vices as described in Section C, and Op-tional Services for Janitorial for the West Side Villa listed in Section C.2.2.3

MO 12

2003 Camp Sullivan, Afgh-anistan)- Complete Operations and Main-tenance Services as described in Section C, and Optional Ser-vices for Housing (Billeting), and Janit-orial Services

MO 12

2004 Additional Work Or-ders/Unscheduled Re-pair Work Orders over $5000 Section C.6.2

LT 1 $1,600,000 $1,600,000

2005 HVAC and CHEM- BIO Filters

LT 1 $100,000 $100,000

2006 STAFF AUGMENT-

ATION – Provide the following staff to augment the Embassy Facilities Mainten-ance Service Office:

(2) Passenger Ser-vice Coordinators for

MO 12

Camp Alvarado;

(1) Facility Manage-ment Assistant;

(2) Work Order Clerks;

(3) Cleared Americ-an Security Escorts:

(1) General Services Administrator for Ba-gram, AFB;

(1) General Services Administrator AEK

2007 Reserved 2008 Camp Alvarado, Afghanistan (Optional Service) - Complete Operations and Maintenance Ser-vices as described in Section C, and Op-tional Services for Housing (Billeting), and Janitorial Ser-vices

MO 12

OPTION YEAR 3

CLIN Description Unit QTY Unit Price Total Price 3001 American Embassy

Kabul Compound (Section C.2.2.2, C.2.2.3, C.2.2.3)- Complete Operations and Maintenance Ser-vices as described in Section C, and op-tional service for Pool Maintenance.

MO 12

3002 Embassy Villa’s - Complete Operations and Maintenance Ser-vices as described in Section C, and Op-tional Services for Janitorial for the West Side Villa listed in Section C.2.2.3

MO 12

3003 Camp Sullivan, Afgh-anistan)- Complete Operations and Main-tenance Services as described in Section C, and Optional Ser-vices for Housing (Billeting), and Janit-orial Services

MO 12

3004 Additional Work Or-ders/Unscheduled Re-pair Work Orders over $5000 Section

LT 1 $1,600,000 $1,600,000

C.6.2 3005 HVAC and CHEM-

BIO Filters

LT 1 $100,000 $100,000

3006 STAFF AUGMENT-

ATION – Provide the following staff to augment the Embassy Facilities Mainten-ance Service Office:

(2) Passenger Service Coordinators for Camp Alvarado; (1) Facility Management Assistant;

(2) Work Order Clerks;

(3) Cleared American Security Escorts;

(1) General Services Administrator for Ba-gram, AFB;

(1) General Services Administrator AEK

MO 12

3007 Reserved 3008 Camp Alvarado, Afghanistan (Optional Service) - Complete Operations and Maintenance Ser-vices as described in Section C, and Op-tional Services for Housing (Billeting), and Janitorial Ser-vices

MO 12

OPTION YEAR 4

CLIN Description Unit QTY Unit Price Total Price 4001 American Embassy

Kabul Compound (Section C.2.2.2, C.2.2.3, C.2.2.3)- Complete Operations and Maintenance Ser-vices as described in Section C, and op-tional service for Pool Maintenance.

MO 12

4002 Embassy Villa’s - Complete Operations and Maintenance Ser-vices as described in Section C, and Op-tional Services for Janitorial for the West Side Villa listed in Section C.2.2.3

MO 12

4003 Camp Sullivan, Afgh-anistan)- Complete

MO 12

Operations and Main-tenance Services as described in Section C, and Optional Ser-vices for Housing (Billeting), and Janit-orial Services

4004 Additional Work Or-ders/Unscheduled Re-pair Work Orders over $5000 Section C.6.2

LT 1 $1,600,000 $1,600,000

4005 HVAC and CHEM- BIO Filters

LT 1 $100,000 $100,000

4006 STAFF AUGMENT-

ATION – Provide the following staff to augment the Embassy Facilities Mainten-ance Service Office:

(2) Passenger Service Coordinators for Camp Alvarado; (1) Facility Management Assistant;

(2) Work Order Clerks;

(3) Cleared American Security Escorts;

(1) General Services Administrator for Ba-gram, AFB;

(1) General Services Administrator AEK

MO 12

4007 Demobilization-Sec-tion C.3.4.3

EA 1

4008 Camp Alvarado, Afghanistan (Optional Service) - Complete Operations and Maintenance Ser-vices as described in Section C, and Op-tional Services for Housing (Billeting), and Janitorial Ser-vices

MO 12

Total of All Option Years All CLINS

Year PRICE Base Year Option Year One Option Year Two Option Year Three Option Year Four Grand Total

B.5.1. Scheduled Maintenance Services Fully Burdened Labor Rates, Overhead and Profit Percentage-for Additional Work/ Unscheduled Repairs over $5,000 (Section C6.2)

Company Name : Hourly Rate Hourly Rate Hourly Rate Hourly Rate Hourly Rate Labor Category Base Year 2016-2017 Option Year1

2017-2018 Option Year2 2018-2019

Option Year 3 2019-2020

Option Year 4 2020-2021

Special Projects Man-ager-American Electrician American

TCN

Local Electrician Helper American

TCN

Local Power Plant Mechanic American

TCN

Local Fire/Elevator Tech American

TCN

Local HVAC Tech American

TCN

Local

HVAC HELPER

American

TCN

Local Plumber American

TCN

Local Plumber Helper American

TCN

Local Carpenter American

TCN

Local Mason American

TCN

Local Painter American

TCN

Local

Laborer Local

Escalation Rate between Option Years

Description Rate% Overhead Rate % for Additional Work Profit (%) For Additional Work

B.6 Contractor Performance See Section F for deliveries and performance.

B.7. Equipment, Tools, Spare Parts, Materials The Contractor shall be responsible for providing and maintaining the following items: Equipment (office and maintenance), office supplies (pens, pencils, paper, note pads, etc.), hand and power tools (excluding diagnostic and specialized tools and equipment sup-plied by the U.S. Government) tools, spare parts, and personal protective gear gloves, hard hats, ear plugs, safety glasses, etc.

B.8. Spare Parts and Expendables Inventory The Contractor shall maintain a minimum of 180 day’s supply of Spare Parts and Expendables Inventory for items only available in the United States. The Contractor shall maintain a minimum 60 day’s supply of spare parts and inventory for those items available locally or regionally. The Contractor is responsible to provide on a quarterly basis a Spare Parts and Expendables Report to the COR and Facility Manager.

B.9 O & M Repairs The contractor will not be reimbursed for any routine spare parts or repairs under $5000.00 not caused by acts of nature, vandalism, or terrorism. Critical spare parts (as part of RCM plan), capital equipment and repairs over $5000.00 will be investigated by the COR and will be reimbursed upon approval only if not due to negligence in maintenance procedures. All normal part replacement and minor re-pairs must be provided within the fixed price awarded for Operations and Maintenance services. Repairs caused by factors outside of the contractors control will be reimbursed on a repair work order CLINS after a price is negotiated for the repair.

The Contractor shall not perform any additional work without authorization from the Contracting Officer (CO) and the COR.

Changes in contract scope, including additional work (tasks), must follow U.S Government contracting regulations and proper docu-mentation is required.

B.10. Specialty tools and Diagnostic Equipment After contract award the Contractor will be provided an inventory of current on-site, Government furnished specialty tools and dia-gnostic equipment. The Contractor shall review this inventory, within forty-five (45) calendar days after Contract Award, prior to the start of on-site O&M activities, and determine whether the inventory is adequate for performance of this SOW. Recommendations for additional inventory shall be made, in writing to the COR. Additionally, within forty-five (45) calendar days after Contract award and then annually thereafter, the Contractor shall deliver an inventory of on-site supplies, materials, tools and equipment prior to the end of the Contract Year. The Contractor is responsible for the maintenance, repair, re-calibration and replacement (if under $5,000). If the value of any item exceeds $5,000, the Contractor may request replacement under the additional repair work order CLIN process.

B.11 OTHER DIRECT COSTS

All other direct costs shall be included in the offeror firm fixed price under B.5 Scheduled Maintenance Services.

B.12. TRAVEL COSTS

All Travel Costs associated with this contract shall be in accordance with the Federal Travel Regulations and included in the Firm Fixed Price. Use of Government transportation for approved official travel including R&R’s if required by Diplomatic Security, will be at the Government’s expense.

B.13. OVERSEAS TRAVEL

All Overseas Travel Costs (transportation, lodging, meals, and incidental expenses) shall be part of the firm fixed price and be in ac-cordance with the Federal Travel Regulations.

B.14.TRANSPORTATION

Air travel shall be at the lowest customary standard fare, economy, or equivalent airfare, including excursion fares. Personal or Con-tractor-owned vehicle use shall be in accordance with the Federal Travel Regulations. Per Diem (Lodging, meals, and incidentals):

Information about Domestic and Overseas Per Diem rates and the Federal Travel Regulations can be obtained from the General Ser-vices Administration, www.GSA.gov.

B.15. COST OF MATERIALS/EQUIPMENT/SHIPMENT/PACKAGING/CRATING

The cost of any materials or equipment and shipment/packaging/crating required in conjunction with the services rendered herein, shall be included in the firm fixed-price Task Order, unless otherwise noted in the Task Order.

B.16. Performance Deductions The Contracting Officer reserves the right to deduct the value of work not performed from the monthly invoice. It is expected that the Contractor will man the O&M services in accordance with their awarded proposal. If after notification to correct deviations from the proposal go unheeded, the Contracting Officer may issue a letter of non-compliance, a cure notice, or make a decision to deduct the cost of the non-performance service element from the fixed monthly price. The Contracting Officer also reserves the right to deduct the value of damaged U.S. Government property caused by ineffective or inappropriate maintenance practices from the monthly in-voice.

Section C- Descriptions/Specifications/Statement of Work

C STATEMENT OF WORK

Please see Attachment 24 for the Statement of Work in Section J.

C-005 SYSTEMS OF RECORDS ON INDIVIDUALS

This contract requires the design, development or operation of one or more Systems of Records on Individuals subject to the Privacy Act of 1974. Performance of work under this contract shall be in accordance with FAR 52.224-1 "PRIVACY ACT NOTIFICATION," FAR 52.224-2 "PRIVACY ACT," and the following agency rules and regulations: Department of State Privacy Act Guidelines and 5 FAM 400. The Systems of Records on Individuals pertinent to this contract are as follows:

410,420,430,440,450,460,470,480,490 (State-[#]) (end of clause)

Section D- Packaging and Marking

D-001 DATA PACKAGING REQUIREMENTS

(a) All unclassified data shall be prepared for shipment in accordance with best commercial practices.

(end of clause)

D-002 MARKING OF REPORTS

All reports delivered by the Contractor to the Government under this contract shall prominently show on the cover of the report:

(a) Name and business address of the Contractor;

(b) Contract number and delivery order number, if applicable;

(c) Date of report; and

(d) Program office(s).

(e) All reports become the property of the Department. Reports shall not contain any markings or legends which restrict the Department's use of such reports in any way.

(end of clause)

Section E- Inspection and Acceptance

52.246-2 Inspection of Supplies - Fixed-Price (Aug 1996)

(a) Definition. "Supplies," as used in this clause, includes but is not limited to raw materials, components, intermediate assemblies, end products, and lots of supplies.

(b) The Contractor shall provide and maintain an inspection system acceptable to the Government covering supplies under this con-tract and shall tender to the Government for acceptance only supplies that have been inspected in accordance with the inspection sys-tem and have been found by the Contractor to be in conformity with contract requirements. As part of the system, the Contractor shall prepare records evidencing all inspections made under the system and the outcome. These records shall be kept complete and made available to the Government during contract performance and for as long afterwards as the contract requires. The Government may perform reviews and evaluations as reasonably necessary to ascertain compliance with this paragraph. These reviews and evaluations shall be conducted in a manner that will not unduly delay the contract work. The right of review, whether exercised or not, does not relieve the Contractor of the obligations under the contract.

(c) The Government has the right to inspect and test all supplies called for by the contract, to the extent practicable, at all places and times, including the period of manufacture, and in any event before acceptance. The Government shall perform inspections and tests in a manner that will not unduly delay the work. The Government assumes no contractual obligation to perform any inspection and test for the benefit of the Contractor unless specifically set forth elsewhere in this contract.

(d) If the Government performs inspection or test on the premises of the Contractor or a subcontractor, the Contractor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reasonable facilities and assistance for the safe and con-venient performance of these duties. Except as otherwise provided in the contract, the Government shall bear the expense of Govern-ment inspections or tests made at other than the Contractor's or subcontractor's premises; provided, that in case of rejection, the Gov-ernment shall not be liable for any reduction in the value of inspection or test samples.

(e)(1) When supplies are not ready at the time specified by the Contractor for inspection or test, the Contracting Officer may charge to the Contractor the additional cost of inspection or test.

(2) The Contracting Officer may also charge the Contractor for any additional cost of inspection or test when prior rejection makes re-inspection or retest necessary.

(f) The Government has the right either to reject or to require correction of nonconforming supplies. Supplies are nonconforming when they are defective in material or workmanship or are otherwise not in conformity with contract requirements. The Government may reject nonconforming supplies with or without disposition instructions.

(g) The Contractor shall remove supplies rejected or required to be corrected. However, the Contracting Officer may require or permit correction in place, promptly after notice, by and at the expense of the Contractor. The Contractor shall not tender for acceptance cor-rected or rejected supplies without disclosing the former rejection or requirement for correction, and, when required, shall disclose the corrective action taken.

(h) If the Contractor fails to promptly remove, replace, or correct rejected supplies that are required to be removed or to be replaced or corrected, the Government may either (1) by contract or otherwise, remove, replace, or correct the supplies and charge the cost to the Contractor or (2) terminate the contract for default. Unless the Contractor corrects or replaces the supplies within the delivery sched-ule, the Contracting Officer may require their delivery and make an equitable price reduction. Failure to agree to a price reduction shall be a dispute.

(i)(1) If this contract provides for the performance of Government quality assurance at source, and if requested by the Government, the Contractor shall furnish advance notification of the time--

(i) When Contractor inspection or tests will be performed in accordance with the terms and conditions of the contract; and

(ii) When the supplies will be ready for Government inspection.

(2) The Government's request shall specify the period and method of the advance notification and the Government representative to whom it shall be furnished. Requests shall not require more than 2 workdays of advance notification if the Government representative is in residence in the Contractor's plant, nor more than 7 workdays in other instances.

(j) The Government shall accept or reject supplies as promptly as practicable after delivery, unless otherwise provided in the contract.

Government failure to inspect and accept or reject the supplies shall not relieve the Contractor from responsibility, nor impose liability on the Government, for nonconforming supplies.

(k) Inspections and tests by the Government do not relieve the Contractor of responsibility for defects or other failures to meet con-tract requirements discovered before acceptance. Acceptance shall be conclusive, except for latent defects, fraud, gross mistakes amounting to fraud, or as otherwise provided in the contract.

(l) If acceptance is not conclusive for any of the reasons in paragraph (k) hereof, the Government, in addition to any other rights and remedies provided by law, or under other provisions of this contract, shall have the right to require the Contractor (1) at no increase in contract price, to correct or replace the defective or nonconforming supplies at the original point of delivery or at the Contractor's plant at the Contracting Officer's election, and in accordance with a reasonable delivery schedule as may be agreed upon between the Contractor and the Contracting Officer; provided, that the Contracting Officer may require a reduction in contract price if the Con-tractor fails to meet such delivery schedule, or (2) within a reasonable time after receipt by the Contractor of notice of defects or non-conformance, to repay such portion of the contract as is equitable under the circumstances if the Contracting Officer elects not to re-quire correction or replacement. When supplies are returned to the Contractor, the Contractor shall bear the transportation cost from the original point of delivery to the Contractor's plant and return to the original point when that point is not the Contractor's plant. If the Contractor fails to perform or act as required in paragraph (l)(1) or (l)(2) of this clause and does not cure such failure within a peri-od of 10 days (or such longer period as the Contracting Officer may authorize in writing) after receipt of notice from the Contracting Officer specifying such failure, the Government shall have the right by contract or otherwise to replace or correct such supplies and charge to the Contractor the cost occasioned the Government thereby.

(End of clause)

52.246-4 Inspection of Services - Fixed-Price (Aug 1996)

(a) Definition. "Services," as used in this clause, includes services performed, workmanship, and material fur-nished or utilized in the performance of services.

(b) The Contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires.

(c) The Government has the right to inspect and test all services called for by the contract, to the extent practic-able at all times and places during the term of the contract. The Government shall perform inspections and tests in a manner that will not unduly delay the work.

(d) If the Government performs inspections or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reason-able facilities and assistance for the safe and convenient performance of these duties.

(e) If any of the services do not conform with contract requirements, the Government may require the Contract-or to perform the services again in conformity with contract requirements, at no increase in contract amount.

When the defects in services cannot be corrected by reperformance, the Government may--

(1) Require the Contractor to take necessary action to ensure that future performance conforms to contract re-quirements; and

(2) Reduce the contract price to reflect the reduced value of the services performed.

(f) If the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may--

(1) By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Gov-ernment that is directly related to the performance of such service; or

(2) Terminate the contract for default.

(End of clause)

E-004 INSPECTION AND ACCEPTANCE (Services)

Inspection and acceptance of the services to be provided hereunder shall be made by the Contracting Officer's Representative.

(end of clause)

Section F- Deliveries or Performance

Clause Title

52.242-15 Stop-Work Order (Aug 1989)

F-006 PERIOD OF PERFORMANCE

This contract shall be effective on the date of the Contracting Officer's signature, and shall remain in effect un-til one year from the award date.

F-007 PLACE OF PERFORMANCE

The principal place of performance for this contract shall be the U. S. Embassy in Kabul (AEK) and the desig-nated United States Government (USG) satellite properties in Afghanistan.

F-008 TIME OF PERFORMANCE

The Contractor shall perform the stated services for ten hours per day six days a week. The typical Kabul work day is from 0730 to 1800. (end of clause)

F-009 Performance

The Contracting Officer reserves the right to deduct the value of work not performed from the monthly invoice. It is expected that the contractor will man the O&M services in accordance with their awarded proposal. If after notification to correct deviations from the proposal go unheeded, the contracting officer may issue a decision to deduct the cost of the non-performance service element from the fixed monthly price. The Contracting Officer also reserves the right to deduct the value of damaged U.S. Government property caused by ineffective or inappropriate maintenance practices from the monthly invoice.

F-010 Deliverables

C.10.1 Routine Meeting The Contractor shall conduct weekly meetings with the COR and Facility Management staff to review past efforts, building status, up-coming activity, incidents, resolutions or other information essential to the performance of this SOW. These meetings will be sched-uled by the COR or delegate at a date and time to be determined. Subjects may include but are not limited to: performance, inspec-tions, invoicing, projects, property management, events, personnel, etc.

C.10.2 Monthly Operations Report C.10.2.1 The Contractor shall provide at the end of each month, reports that detail significant events, incidents and activity that occurred during the month. Significant information derived from the equipment logs should be provided in this report.

C.10.2.2 The Contractor shall provide a monthly statistical analysis report of performance of Acceptable Quality Levels (AQLs) and key performance indicator (KPI) metrics provided by the Government.

C.10.2.3 Included will be a Monthly Work Order Report, showing work orders approved scheduled, completed and current status if awaiting parts or materials.

C.10.2.4 The Contractor shall provide at the end of each month two (2) copies of current Personnel/Emergency Contact Lists for Contractor On-Site and Key Personnel and updates to the Material Safety Data Sheets (MSDS) Files.

C.10.2.5 Monthly Reports are due five (5) business days of the following month.

Contractor shall provide Monthly Report(s) with the following information:

Summary of Operations and Maintenance, Quality Control and Safety Inspection Activities, and Condition Monitoring status reports PM Reports Key Performance Indicators (KPI) statistical analysis Work Order Summary Current Telephone Listing Updated Staffing Report Incident Reports Work Order CLIN Summary Functional Area Data: Power Plant/HVAC/Water Usage Water Tests

C.10.3 Annual Program Management Meeting

C.10.3.1 The Contractor shall plan and host an annual program management meeting. The meeting will cover and discuss all planning actions for the next option year including recommendations for improvement and increase in efficiencies.

C.10.3.2 The annual Program Management Meeting will serve as the Quarterly meeting as well, with all of the elements of C.10.4.

C.10.3.3 The Contractor shall assist the COR in the budgeting, specifying, requisitioning and inventory control of all parts and equipment used to operate and maintain the property.

C.10.3.4 The Contractor shall annually review and make recommendations to the COR for the updating of existing procedures used in the performance of this SOW.

C.10.3.5 The Contractor shall provide an inventory of on-site supplies, materials, tools, spare parts and equipment quantity, con-dition and remaining life of Government owned or Government furnished equipment and tools.

C.10.3.6 The Contractor shall provide annual reports on any current status of any contracts and warranties that are associated with the Contractors performance of the SOW.

C.10.4 Meeting Agenda and Minutes

The Contractor shall circulate a draft agenda of the meeting for COR comment no later than twenty-four (24) hours (1 business day) in advance of the scheduled meeting. As the meeting takes place, the Contractor shall take meeting minutes following a format that in-cludes meeting number, date, all attendees and sections for Previous Business, New Business, Action Items, and Outstanding Issues.

Copies of meeting minutes shall be circulated to the COR and attendees within two (2) business days.

C.10.5 Deliverable

All deliverables shall be submitted in both a hard copy with electronic copies. All electronic submission may be submitted in PDF but shall be also be provided in native format (unlocked for editing) to the Government. All work products delivered in the performance of this contract become the property of the Government.

C.10.5.1 Deliverable Matrix (expand as needed) Contract Section Name Due/Frequency

Section G- Contract Administration Data

652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name and posi-tion title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer's Representative (COR). Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, un-less the COR is a warranted Contracting Officer and this authority is delegated in the designation.

(b) The COR is (to be identified in the task order) (End of clause)

01INV DEPARTMENT OF STATE INVOICE INSTRUCTIONS

Invoice submission is only via the Office of Claims’ Commercial Claims Operations fax server, toll-free num-ber: 866-483-3436, or DOSPayments@state.gov, unless otherwise indicated. Each invoice must be transmitted separately.

To constitute a proper invoice, the invoice must include the following information and/or attached documenta-tion:

(1) Name and Address of the Contractor

(2) Dun and Bradstreet Universal Number System (DUNS)

(3) Date of invoice

(4) Unique Vendor Invoice Number - Our Financial System cannot accept the following characters: @ (at symbol), ~ (Tilde), & (Ampersand), ' (Apostrophe), " (Quotation) and spaces. Please do not include any of these characters as part of your invoice number.

(5) Remittance Contact Information

(6) Shipping Terms, Ship to Address

(7) Payment Terms

(8) Total Quantity of Items

(9) Total Invoice Amount

(10) Requisition Number, Contract Number and Order/Award Number, with modification number if applicable.

(11) Order line item number and information (see below instructions)

The name and DUNS of the contractor on the invoice must match the information indicated on the order/award for proper payment.

IMPORTANT: For proper payment, the invoice must detail products and/or services delivered on a line item basis in direct accordance with the corresponding order/award/contract. Each line item must con-tain the following information:

(1) Description of the services rendered for each line item

(2) Line Item Quantity

(3) Line Item Unit Price

(4) Total Line Item Invoicing Amount

(5) Delivery Date

(6) Contract Line Item Number (CLIN)

(7) Order/Award Line Item Number if invoicing against a task or delivery order or Blanket Purchase Agreement (BPA)

Please note that many task or delivery orders against Department of State or GSA contracts or blanket purchase agreements may have a separate and unique line item number in addition to the umbrella Con-tract Line Item Number (CLIN). The order line item number as well as the umbrella award CLIN must be referenced at each invoice line item level in such cases.

All payment to domestic claims will be disbursed by electronic funds transfer EFT. Vendors who are re-gistered in the System for Award Management (SAM) should verify and re-confirm their financial in-formation in the database prior to invoicing. Vendors who wish to request a waiver of SAM or payment by check must submit their justification to their assigned contracting officer for consideration at least 30 days prior to billing. For vendors who are granted an EFT exception, the payment address on the invoice must match the remittance address in the vendor record cited in the award.

Additional correspondence should be addressed to:

Name:

U.S. Department of State Global Financial Services Attn: Office of Claims (RM/GFS/F/C) Charleston Financial Service Center

Mailing Address:

Post Office Box 150008 Charleston, SC 29415-5008 Telephone Numbers:

Director’s Secretary Voice 843-202-3761 Fax 843-746-0749 Official Office Hours: 8:00 am – 5:00 pm

To request Payment Status on a Past Due Invoice contact:

Office of Claims Customer Service Email: commercialclaims@state.gov Phone: 877-704-9473 Toll Free

Person to Contact: Supervisor, Vendor Claims Email: GFS-ChiefVC@state.gov (End of clause)

G-001 ORDERING PROCEDURES

(a) In accordance with FAR 52.216-18 "ORDERING," the following individuals and activities are authorized to issue delivery orders or task orders hereunder:

Department of State Contracting Officer

(b) Orders placed under this contract shall contain the following information:

(1) Date of order;

(2) Contract number and order number;

(3) Item number and description, quantity, and unit price;

(4) Delivery or performance date;

(5) Place of delivery or performance (including consignee);

(6) Packaging, packing, and shipping instructions, if any;

(7) Accounting and appropriation data;

(8) Security clearance level(s), applicable to the order, if any; and

(9) Any other pertinent information.

(c) Issuance of orders by facsimile is authorized in accordance with FAR 52.216-18 "ORDERING."

(end of clause)

G-002 CONTRACT ADMINISTRATION DATA

Contracting Officer: John M. Hite Contract Administrator: Richard F. Walsh Telephone Number: 703-875-4227 Facsimile Number: N/A First Class Mailing:

U.S. Department of State Office of Acquisition Management 4th Floor 1735 N. Lynn Street Arlington, Virginia 22209

Courier or Hand Delivery: U.S. Department of State Office of Acquisition Management 4th Floor 1735 N. Lynn Street Arlington, Virginia 22209

Contracting Officer's Representative (COR): TBD Facsimile Number:

U.S. Department of State:

(end of clause)

Section H- Special Contract Requirements

H-032 ORGANIZATIONAL CONFLICT OF INTEREST - General

(a) The Contractor warrants that, to the best of its knowledge and belief, there are no relevant facts or circum-stances which would give rise to an organizational conflict of interest, as defined in FAR Subpart 9.5, or that the Contractor has disclosed all such relevant information.

(b) The Contractor agrees that if an actual or potential organizational conflict of interest is discovered after award, the Contractor will make a full disclosure in writing to the Contracting Officer. This disclosure shall in-clude a description of actions which the Contractor has taken or proposes to take to avoid or mitigate the actual or potential conflict.

(c) If the Contractor was aware of a potential organizational conflict of interest prior to award or discovered an actual or potential conflict after award and did not disclose or misrepresented relevant information to the Con-tracting Officer, the Government may terminate the contract for default.

(d) The Contractor shall insert the substance of this clause, including this paragraph (d), in all subcontracts.

(end of clause)

H-033 ORGANIZATIONAL CONFLICT OF INTEREST SPECIAL CLAUSE

(a) Purpose. The primary purpose of this clause is to aid in ensuring that the Contractor (1) is not biased be-cause of its past, present, or currently planned interests (financial, contractual, organizational, or otherwise) which relate to the work under this contract, and (2) does not obtain any unfair competitive advantage over oth-er parties by virtue of its performance of this contract.

(b) Scope. The restrictions described herein shall apply to performance or participation by the Contractor and any of its affiliates or their successors in interest (hereinafter collectively referred to as "Contractor") in the activities covered by this clause as a prime contractor, subcontractor, co-sponsor, joint venturer, consultant, or in any similar capacity.

(1) Technical consulting and management support services.

(i) The Contractor shall be ineligible to participate in any capacity in Department con-tracts, subcontracts,…