Site Survey attendance

Contractor Pre-Award Site Survey for Operations and Maintenance Support Services Requirement for the U.S. Embassy in Baghdad -- SAQMMA-12-R-0012

Notice Type: Special Notice Response Date: March 5, 2012 Classification Code: M -- Operation of Government Owned Facility NAICS Code: 541 -- 561210 Base Facilities Operation Support Services

The Department of State (DOS) Bureau of Near Eastern Affairs will be conducting a Pre-Award Site Survey at the United States Embassy Compound in Baghdad, Iraq. Contractors who are considering the submission of a proposal as the Prime Contractor for the Operations and Maintenance Support Services contract are strongly encouraged to make plans to attend this three day event. As space is limited and the time required to apply for and receive a visa from the Government of Iraq may be extensive, DOS is issuing this notice prior to release of the Request for Proposals (RFP), which is tentatively scheduled for March 1, 2012. Proposals in response to this solicitation are tentatively due by Friday, April 27, 2012.

The Pre-Award Site Survey of the U.S. Embassy Compound in Baghdad will be conducted from Monday, April 2 through Wednesday April 4, 2012. Due to space limitations, this event is limited to two (2) attendees from companies who are planning to submit proposals as the Prime Contractor for this bid.

Important note: The Pre-Award Site Survey may be delayed or cancelled due to events beyond the control of the DOS. While considered highly desirable by DOS, the conduct of the Site Survey is not a requirement for the awarding of this contract. If a delay or cancellation occurs, this office will make every attempt to notify participants immediately and to post information in FedBizOpps in a timely fashion.

The purpose of this visit is to provide specific information to interested companies on the work and living environment, the program scope and schedule, and the specific facilities, grounds, utilities and equipment requiring operations, upkeep, maintenance and repair.

Participation in the Site Survey is not a mandatory requirement for submission of a proposal or to be considered a qualified company in the evaluation of a proposal. However, this level of information sharing by DOS cannot be replicated in any other form.

Due to the requirement that a company either possess a Top Secret Facility Clearance or be able to obtain a Top Secret Facility Clearance, a Prime Contractor can only be a company based in the United States.

The DOS and U.S. Government are not responsible for any costs incurred by any entity in preparation, planning or attendance in this event. Nor can the DOS assist in the obtaining of appropriate visas or any other requirements of the Government of Iraq.

Logisitics

The following information is provided to assist in planning your attendance:

Air Transportation – Baghdad International Airport (BIAP) is the airport within Baghdad, Iraq, and is serviced by numerous international airlines. Attendees are expected to make their own arrangements to arrive and depart from Baghdad.

Housing – Attendees should make reservations to stay at the Parks Edge Inn, within the International Zone in Baghdad. The below website applies:

http://www.groundworksiraq.com/parks_edge_inn_-_info_and_reservations

Ground Transportation –. Attendees are responsible for arrangement and transportation from BIAP to lodging destination and back; and from lodging site to U.S. Embassy and back. U.S.

Embassy staff will meet attendees at the main gate of US Embassy Compound each morning.

Meals – Attendees will be allowed to take lunch and dinner at the Dining Facility (DFAC) at the Embassy Compound on Monday, Tuesday and Wednesday. The lunches may be working lunches. Dinner starts at 5:00 pm. Please allow time for dinner before departure pick up.

Status – Attendees will be visitors to the Embassy Compound and require escorting at all times.

Schedule – The specific schedule of events will be provided to authorized attendees directly at a later date. Once daily time and schedule are released, attendees should begin planning to secure transportation accordingly that assure timely arrival and departure. .

Authorized Attendance

1. Any company who wishes to participate in the Pre-Award Site Survey must submit the following to the below contact not later than 6 p.m. EST, March 5, 2012.

a. Letter of Intent to Propose – This letter will announce the intention of the company to be a

Prime Contractor responding to this solicitation. This letter is not considered binding. It should be signed by an officer of the company and provide the following information:

- Statement that the company is U.S.-based and either possesses or is qualified to obtain a Top Secret Facilities Clearance as per the DD254 in the solicitation;

- Address and website information for the corporate headquarters, appropriate DUNS number, and a Point of Contact with contact information;

- Statement that the company is intending to bid this contract as a Prime Contractor.

b. Proposed attendees with the following information:

- Full Name, Title, contact information;

- Passport number;

- Passport type;

- Security clearance, if any;

- Country of Birth;

- Next of kin and contact information (telephone number)

2. Send by email to:

Don Schlienz Acquisition Management/IT/NEA Support Department of State SchlienzDF@state.gov

This announcement is for information and planning purposes only and does not constitute a solicitation, nor is it to be construed as a commitment by the United States Government. The Government will not pay for any effort expended in responding to this notice, nor will the Government accept proposals as a result of this announcement.

If you have any questions regarding this announcement, please contact Don Schlienz via email at SchlienzDF@State.gov or by phone at 703-875-5363.

mailto:SchlienzDF@state.gov