Baghdad OMSS Questions 4_30

Section J - Exhibit M SAQMMA-12-R-0012-A002 Baghdad OMSS

Ques.

No.

RFP Section #, Title, &

Page Question Answer Reference

1 Admin

Exhibit C , Past

Performance

Questionnaire, page 1 and L.16.1.11, page 120

Exhibit C states "please email the completed survey form directly to

Laws2@state.gov" but L.16.1.11 (Past Performance and

Experience) states: "Offerors shall collect the evaluations from the companies in a sealed envelope with the customer's signature over the seal." Please clarify how PPQs are to be returned to the

Government.

Language changed in L.16.1.11 to allow customer's evaluations be sent via email directly to DoS.

Sec B-M p126

2 Tech

Exhibit B SOW, C.2.G

Schedule, C.2.G.1, page

C-10

Exhibit B SOW, C.2.G Schedule, C.2.G.1 Phased Transition Plan, Phase II states: “The Contractor shall provide all support services required under this proposal to move staff into the housing and office space provided [...] The Contractor shall provide a preliminary staging plan with the Phased Transition Plan on how this will be accomplished within the time frame allotted.” The staging plan will be based in part on the availability of living quarters vacated by the current incumbent. Please provide assumptions concerning the availability of living quarters so that bidders can develop comparable transition plans.

Assume living quarters will be made available one-third each month incrementally for the three month transition period. Actual availability will be determined during the first post award meetings and will be largely driven by the clearance vetting process and visa application process.

no chage (nc)

3 Tech

Exhibit B SOW, C.3.G

Work Environment, page

C-15

C.3.G.1 states: “At this time, Contractor personnel are authorized to travel into Iraq via Embassy Air and are transported from the

Baghdad Diplomatic Support Center at the Baghdad International

Airport to the Embassy Compound via secure transportation.”

However, C.1.A.3 (page 3 of the SOW) states that the contractor shall include the cost of all transportation in the fixed price O&M.

Does the government currently anticipate providing any air or ground transportation?

Currently the US Government does not provide any support for travel into Iraq with Embassy Air. None is anticipated in the future either. SOW para. C.3.G.1 has removed this sentence.

SOW C.15

No.

RFP Section #, Title, &

Page Question Answer Reference

4 Admin

L.16.1.16 Oral Technical

Proposal Presentation

Scheduling, page 128

In order to ensure our presenters are in country for the oral presentation, can the Government provide any advance information concerning when the orals presentations will take place?

The tentative dates for oral presentation are between Jul 5, 2012 through Jul 13, 2012 nc

5 Admin

L.16.1.3 Sample Task

Order Technical

Proposal, page 121

The sample task order has five parts: 1) Staffing Plan, 2) Key

Personnel, 3) Sample Operations & Management Plan, 4) Sample

Quality Control Plan, and 5) Sample Transition Plan. Please confirm that the Staffing Plan is also a "sample" plan and therefore exempt from page count.

The Staffing Plan is a sample plan, and exempt from page count.

nc

6 Admin L.16.1.12, page 127

This numbered subheading has been skipped. Has any information been unintentionally omitted? No information has been unintentionally omitted. L.16.1.12 is added and now states "Reserved" Sec B-M p

7 Admin L.15 General Proposal

Instructions, page 118

Volume I, Technical Proposal, is limited to 120 pages and Volume

II, Price Proposal, has no page limit. Please confirm that Volumes 3, 4 and 5 also have no page limits. Confirmed there are no page limits for Volumes 2 through 5.

nc

8 Admin

L.16.1.3.3 Sample

Operations and

Management Plan, Please confirm that the Government is requesting an Operations &

MAINTENANCE (not Management) Plan. Confirmed that the Government is requesting an Operations and

Maintenance Plan. L.16.1.3.3 has been corrected. Sec B-M p

9 Admin

L.16.1.3.3 Sample

Operations and

Management Plan, Please clarify if the "sample O&M Plan" requested is a response to the 6 elements listed -- in essence, a draft of the final O&M Plan ro be submitted after award -- rather than a sample O&M Plan from another project.

Confirmed that sample O&M Plan required in L.16.1.3.3 is in essense a draft of the final O&M Plan to be submitted after award, rather than a sample O&M Plan from another project.

nc

No.

RFP Section #, Title, &

Page Question Answer Reference

10 Admin L.15 General Proposal

Instructions, page 118

The table in L.15 indicates that the Oral Presentation Slides are to be submitted as Volume 5. However, the numbering of Section L

(L.15.1.13-18) indicates that the Oral Presentation slides are the last element of Volume 1, Technical Proposal (L.15.1). Further, there is no discussion of Volume 5 in Section L. Please confirm whether the slides should be submitted as part of Volume 1

(subject to that page count), or as Volume 5.

Oral Presentation Slides are to be submitted as Volume 5.

nc

11 Admin M.10.1.4.4 Sample Cost

Control Plan, page 148

This section duplicates M.10.1.4.3. Was other instruction meant to be provided at M.10.1.4.4?

Section M.10.1.4.4 has been deleted

Sec B-M p 150

12 Admin M.10.1, pages 145-150

M.10.1.1-M.10.1.5 provide the evaluation factors for Volume 1;

M.10.1.7 provides the evaluation factors for Volume 4

Subcontracting Plan, and M.10.3 provides the evaluation Factors for

Volume 2 Price Proposal. Will the Government provide evaluation factors for Volume 3, Business Management Proposal?

There are no specific Evaluation Factor for Volume 3. The Business

Management Proposal will be evaluated as part of the contractor responsibility determination.

No.

RFP Section #, Title, &

Page Question Answer Reference

13 Tech

Exhibit B SOW, C.2.G

Schedule, C.2.G.1

Phased Transition Plan, Phase II, page C-10

Phase II states: “…. The Contractor shall provide all support services required under this proposal to move staff into the housing and office space provided, fully stock all parts and materials, obtain and have delivered to the site all equipment required, and commence all duties under this contract. The Contractor shall provide a preliminary staging plan with the Phased Transition Plan on how this will be accomplished within the time frame allotted….”

1. What office and storage space on the EC is available to the incoming contractor during the transition period (until such time that the incumbent’s facilities are turned over to the incoming contractor)?

2. Is there temporary housing that can be used for housing the incoming contractor transition personnel in the event that the incumbent contractor is unable to free up sufficient rooms during part of the transition period?

1. The Government will prepare for Offices and storage space on a sliding scale. One-third personnel 1st month, One-third personnel 2nd month and final one-third personnel by November.

2. Housing will be provided using the same manner as office space.

incrementally 1/3 per month.

3. There may be other housing and office space available, but this is not known at this time.

nc

14 Admin Exhibit H, Personnel

Clearances, page 1

Several of the titles on this list do not appear to be related to the

2012 PWS. Please confirm this is not a list of required positions.

These positions or equivilant positions, if deemed necessary by the

Offeror to the performance of this contract, are required to have security clearances as indicated. This is not a list of required positions.

No.

RFP Section #, Title, &

Page Question Answer Reference

15 Admin L.15, General Proposal

Instructions, page 119

This section states: "The Technical Proposal shall contain no cost or pricing information except the salary and fringe benefits information required by FAR 22.1103 and FAR 52.222-46." Further on, Section

L.16.1.19, Total Compensation Plan, requires offerors to "submit a total compensation plan setting forth proposed salaries and fringe benefits for professional employees working on the contract (see

FAR 22.1103 and 52.222-46)." There is no Section M reference to this plan. In which Volume and section should this information be provided?

L.16.1.19 Total Compensation Plan has been deleted along with the salary and fringe benefits information requirement stated in L.15.

L16.1.19 Sec

B-M 128, L15

Sec B-M p 119

16 Cost F.2, Period of

Performance, page 26

F.2 states that the transition period is part of the base year.

L.16.2.2, Price proposal Instructions, page 130, shows the transistion period is distinct from the base year which runs from Nov

1 through Oct 31. Which is correct?

Transition period occurs pre-base year. F.2 is corrected.

Sec B-M p 26

17 Admin

L.16.1.3, Sample Task

Order Proposal, page

120 and M.4, Evaluation

Factors, page 143

L.16.1.3 and M.4 state that the sample task order response in

Volume 1 must include a staffing plan, key personnel resumes, and three sample plans. Similarly, L.16.1 5, Program Management

Office (page 123) states that the PMO task order response must include a discussion of key personnel and two sample plans. L.15, General Instructions, states that the sample plans should not be submitted as part of the task order responses but should be attached as appendices (to Volume 1). Please confirm that we understand your requirements correctly.

Sample plans should be attached as part of the submission in Volume 1

No.

RFP Section #, Title, &

Page Question Answer Reference

18 Tech

L.16.1.13, Oral

Technical Presentation, Please confirm that the reference in the last sentence should be

L.16.1.18. Confirmed that the last sentence in L.16.1.13 should be "L.16.1.18".

Provision L.16.1.13 has been corrected. Sec B-M p 127

19 Tech

Section J, Exhibit E, MRPT Processing

Procedures

If a new O&M contractor recruits Expats, TCNs, and LNs from the active incumbent workforce, will those incumbent employees have to be re-vetted by DoS? If so, will new bios and SF85s be necessary?

If an individual has a valid security certification on file at post and gets hired on under another job position, they simply need to fill out a job change form and badge application. Also, please be aware that if the employee is a local national whose new job is a Tier 1 level job and his old job was a Tier 2, he will have to undergo additional vetting

(polygraph) prior to receiving the new badge.

nc

20 Tech

Exhibit B SOW, C.4.C

Water Supply, Purification, and

Distribution System, C.4.C.3 page C-18

C.4.C.3 states: “The contractor may provide this service through staff who have obtained training and certification by the equipment vendors or a contract with the equipment manufactures’ representative. A copy of the Certification documents or subcontracts must be provided to the USG with the O&M Plan. The proposal must specifically reference an understanding and compliance with this requirement.” What is the equipment manufacturer(s) or vendor(s) of these systems?

Please refer to Section J Exhibits G and K for Equipment Lists added Exhibit

K

No.

RFP Section #, Title, &

Page Question Answer Reference

21 Tech

Exhibit B SOW, C.4.D

Waste Water Treatment

System, C.4.D.2 page C-

C.4.D.2 states: “The contractor may provide this service through staff who have obtained training and certification by the equipment vendors or a contract with the equipment manufactures’ representative. A copy of the Certification documents or subcontracts must be provided to the USG with the O&M Plan. The proposal must specifically reference an understanding and compliance with this requirement.” What is the equipment manufacturer(s) or vendor(s) of these systems?

Please refer to Section J Exhibits G and K for Equipment Lists added Exhibit

K

22 Cost

Section L.16.2.2, Price

Proposal Instructions, Item (15) states: "In Pricing Table 4, offerors shall propose one firm-fixed-unit-price per sub-CLIN per contract year. Please provide historical workload data from the Work Order for Windows (WOW) system for all maintenance actions for a defined period of time.

This information will not be made available for this solicitation. Standard operations and maintence of equipment may be used in developing pricing.

nc

23 Tech Section C.4.P.6

States: "All other repairs that are outside the contractor's responsibility must have a negotiated delivery order in place before repairs begin." Please define the upper limit of the contractor's responsibility for Service Calls under the Firm Fixed price work.

There is no uppper price limit for repairs and maintenance on existing equipment. Direct labor and related costs for repair work shall be included in the firm-fixed-unit-prices [see Section L.16.2.2(17)], and all direct non-labor costs and related costs for the Baghdad Task Order shall be payable based on the actual incurred costs determined allowable by the Contracting Officer.

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24 Tech

Section L.16.2.2, Price

Proposal Instructions

Item (15) states: "In Pricing Table 4, offerors shall propose one firm-fixed-unit-price per sub-CLIN per contract year." Are Wastewater

Treatment Plants required to be staffed 24/7? No .

No.

RFP Section #, Title, &

Page Question Answer Reference

25 Tech

Section Section L.16.2.2, Price Proposal

Instructions page 131

Item (15) states: "In Pricing Table 4, offerors shall propose one firm-fixed-unit-price per sub-CLIN per contract year." Are there control rooms at both Power Plants? If so, what parameters are being monitored at each plant?

Yes. There are control rooms at both Power Plants. Parameters will be provided after contract award.

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26 Tech L.16.2.2, Price Proposal

Instructions page 131

Item (15) states: "In Pricing Table 4, offerors shall propose one firm-fixed-unit-price per sub-CLIN per contract year." Are the Water

Purification Plants Reverse Osmosis Plants? Will the Government provide specific manufacturer information and model numbers of the plants?

All our water purification plants are reverse osmosis plants. Please check the equipment list for make/model number information.

nc

27 Tech

Section L.16.2.2, Price

Proposal Instructions

Item (15) states: "In Pricing Table 4, offerors shall propose one firm-fixed-unit-price per sub-CLIN per contract year." Do chiller plants only service the building they are in or are there central plants that service multiple buildings?

At this time there are no central chiller plants.

nc

28 Tech

Section L.16.2.2, Price

Proposal Instructions

Item (15) states: "In Pricing Table 4, offerors shall propose one firm-fixed-unit-price per sub-CLIN per contract year." How is fuel moved from the exterior wall hook-up location to the fuel storage tanks for generators? Is it by truck? Is it all transported by pipe? How often does the contractor transport fuel/operate the piping system from the exterior wall to storage locations? Is the service station fuel supply filled by pipeline (from the exterior wall) or by third party vendor truck? What are the required operating hours of the fuel station?

Generator Fuel is transported through pipeline to the storage area.

Service station fuel is delivered by pipeline to storage area. Operating hours of the fuel station are 24 hours a day if the driver has a fuel fob, the fuels office is operational from 0630 to 1730 for those who do not.

No.

RFP Section #, Title, &

Page Question Answer Reference

29 Tech N/A

Have all facilities, buildings, structures, systems and equipment been inspected by Task Force Safe or some other program to validate proper grounding and bonding in accordance with NFPA 70 and other applicable standards?

Buildings were inspected by OBO commisioning agents nc

30 Admin

Section L page 121

(L.16.1.3.3); Section C paragraph C.1.A.3, C.1.A.5, C.3.A and other references to O&M Plan within the SOW

Section L refers to a Sample Operations and Management Plan

(OMP) whereas Section C refers to an Operations and Maintenance

Plan. Would the Government clarify whether these are two different plans, or instead that L.16.1.3.3 should read “Sample Operations and Maintenance Plan”?

See response to Question 8 above. Confirmed that the Government is requesting an Operations and Maintenance Plan. L.16.1.3.3 has been corrected.

Sec B-M p 121

No.

RFP Section #, Title, &

Page Question Answer Reference

31 Tech

Section L page 121

(L.16.1.3.3); Section C paragraph C.1.A.3, C.1.A.5, C.3.A and other references to the O&M

Plan within the SOW

Section L.16.1.3.3 requires bidders to discuss the Sample

Operations and Management Plan (OMP). The sample OMP shall describe how the Offeror will ensure the long term quality operations of EC facilities, systems and equipment and minimizes life-cycle costs by responding to these requirements:

--Describe the methodologies the Offeror intends to employ to ensure the effective life cycle operations and maintenance;

--Describe how the Offeror will monitor systems/equipment performance, when and how corrective actions will be implemented, and how corrective action will be documented and used to prevent recurrences;

--Describe how systems/procedures will be documented, updated and archived;

--Describe the responsibilities of the different levels of management and supervision in the quality review and update of the O&M plan;

--Include performance metrics, standards of performance, and methods of review and reporting of changes to the O&M plan”

However, Section C requires other information for an O&M Plan.

These requirements are different in terms of the amount of information, format and content. Per the SOW, this information includes details such as maintenance schedules, work instructions, Preventive Maintenance, data specific to each piece of installed equipment or system and other details are required for an O&M

The sample plan is for this specific program and not from another contract.

nc

32 Tech Section J Exhibit H

There are several positions with required clearances that have no corresponding SOW requiring these specific skills (e.g. Satellite TV and Cable Technician). Would the Government clarify if these positions are required and, if so, provide a Scope of Work and workload?

Positions are required. See updated SOW. Updated SOW

C.4.O.11 to include Sat TV and Cable

Maintenance.

33 Tech

Section C SOW paragraph C.1.A.2 page

C-3

What equipment or systems are still under warranty?

None

No.

RFP Section #, Title, &

Page Question Answer Reference

34 Tech

Section C paragraph

C.1.A.5 Definitions “Light

Construction” page C-4

What is the workload in terms of number of concurrent projects, total labor hours by trade and other details so bidders can accurately estimate this requirement on an annual basis?

See C.22. Direct labor and related costs for repair work shall be included in the firm-fixed-unit-prices [see Section L.16.2.2(17)], and all direct non-labor costs and related costs for the Baghdad Task Order shall be payable based on the actual incurred costs determined allowable by the Contracting Officer. A normal workweek for an individual is defined in Section B.7(g). nc

35 Tech

Section C paragraph

C.2.A through C.2.C.

page C-4 and C-5.

When added up there are 5 water treatment plants listed for the EC, Camp Condor and East End Housing area combined. There are three waste water treatment plants as well. Would the Government clarify how many water and wastewater plants there are, where they are located, which ones are required to be staffed, which ones are redundant, what is the quantity of wastewater processed and other details?

There are 3 water treatment plants and 3 waste water treatment plants located one each on the EC, Camp Condor and the East end housing area. All are required to be staffed. WWTP will have a max capacity of

450,000 gallons between all three plants. Water plants have a total capacity of 604,300 gal/day; average summer usage is 582,800 gal/day.

nc

36 Tech

Section C SOW paragraph C.2.B page C-

Is there any requirement to provide full-time staff for the back-up generators at Camp Condor and, if so, what is the workload?

Camp Condor is on the Embassy grid. There are no plans to provide a full time staff for the back up generators.

nc

37 Tech

Section C SOW paragraph C.2.E page C-

6 and Section B paragraph B.7 page 4 -

The Table line items in Paragraph C.2.E are different than the line items in Paragraph B.7. Would the government clarify this discrepancy?

Table C.2.E is a listing of buildings in our current inventory on the

Embassy Compound. Table B.7 is a listing of current and potential

(future) buildings on other sites.

No.

RFP Section #, Title, &

Page Question Answer Reference

38 Tech

Section C SOW paragraph C.3.D.2 page

C-12

These questions pertain to the required 4 hour recurring inspections:

a. Are on-duty personnel working in a building sufficient to meet this requirement during normal duty hours?

b. What clearances are required for the individuals performing these inspections?

c. What specific buildings are required to be inspected?

d. Are checking mechanical, electrical and other equipment/ system rooms sufficient or does DOS want the inspections to physically check all floors and common areas in addition to building systems?

a. The contractor is responsible for ensuring that building systems are functioning properly 24/7. Building systems include, but are not necessarily limited to 1) Electrical generation and distribution, 2) HVAC,

3) Water supply, purifiction and distribution, 4) Fire alarm and suppression systems, 5) Sanitary sewer and waste water treatment plants, and 6) Elevators. The intent of this requirement is to ensure that these systems are observed by qualified personnel at a minimum of every 4 hours. If the personnel on duty in a particular building are qualified to make the determination that the systems are functioning properly and take appropriate action when needed, the requirement is met. If systems can be monitored remotely (ie.: by BAS) the qualification may be met so long as the staff monitoring the system act to correct all issues in a timely manner.

b. Personnel making the above inspections must have the clearance necessary to be unescorted in the building.

c. All buildings having the above referenced systems.

d. It is the contractor's responsibility to determine what level of inspection is required to ensure system functionality.

No.

RFP Section #, Title, &

Page Question Answer Reference

39 Tech

Section C SOW paragraph C.4, page C-

In order to price the requirements in paragraph C.4, it is necessary to know the manufacturer of the equipment and systems - to include the model and serial numbers. As an example, this information is needed in order to get a price from a vendor to provide certification training either at their location or on-site. In addition, some manufacturers (e.g. Caterpillar) cannot provide O&M manuals without knowing the model number, serial number and other specific information. To properly estimate work requirements bidders need to be able to review the O&M manual. This is important for all critical utility systems and installed equipment. Would the

Government make this information available? Alternatively, would the Government make O&M manuals and other manufacturer data available?

See Section J, exhibits G and K.

Added Exhibit

K

40 Tech

Section C SOW paragraph C.4 O&M Life

Support, page C-16

Is there an on-site capability to calibrate meters and instrumentation for the electrical, water, fuel, wastewater, HVAC plants and equipment; and other systems/equipment? If not, how is it currently being done?

meters and instruments are sent out for calibration

No.

RFP Section #, Title, &

Page Question Answer Reference

41 Tech

Section C SOW paragraph C.4 O&M Life

Support, page C-16

a. Would the Government provide the historical maintenance, and repair data for the electrical, water, waste water and HVAC plants and critical systems at the EC?

b. Is the Government responsible for reimbursing the contractor for repair work, or is there a threshold $ value where the contractor is responsible for any cost below this threshold?

c. Are all generators fully mission capable?

d. Under maximum load conditions what number of generators are required to be on-line at each plant?

e. If the contractor is responsible for repair work, what is the condition of the plant equipment and what major repair/rebuild work is anticipated during the next contract based on the current condition and operating hours?

a. No. b.

Direct labor and related costs for repair work shall be included in the firm-fixed-unit-prices [see Section L.16.2.2(17)], and all direct non-labor costs and related costs for the Baghdad Task Order shall be payable based on the actual incurred costs determined allowable by the

Contracting Officer. No dollar threshold applies.

c.Yes. d.

Maximum peak summer time load reaches 12 megawatts.

e. All equipment is currently operational. Age of equipment is provided in Section J, Exhibits G and K. Contractor is responsible for all repair work.

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42 Tech

Section C SOW paragraph C.4.A.2 page

C-16

It is our understanding that all vehicles are provided by the

Government. Are 2500/5000 gallon fuel vehicles required and, if so, are they GFE or CFE? If the contractor is required to furnish a fuel vehicle, is this reimbursable?

All equipment is GFE. The 2 trucks mentioned currently exist. If a contractor is required to furnish any vehicle or equipment it is reimbursable.

nc

43 Tech

Section C SOW paragraph C.4.B.1 page

C-17

What is the monthly average and annual total power produced by both the East End Power Plant and the West End (Main) Power

Plant? Annual power produced by both plants was 51,148 MWH

No.

RFP Section #, Title, &

Page Question Answer Reference

44 Tech

Section C SOW paragraph C.4.B.1 page

C-17

This paragraph states“… Except for the procurement of fuel for the generators, the Contractor shall be responsible to provide supervision labor, materials, spare parts, qualified labor, and equipment needed to meet these service requirements.” It is our understanding that all equipment, parts, materials and other items are reimbursable or GFE/GFM. Is this correct?

COR approved material items are reimbursable or GFE/GFM. However, the ordering and stocking and ensuring sufficient stock levels are the responsibiities of the contractor.

nc

45 Tech

Section C SOW paragraph C.4.B.1 page

C-17

What automated control system(s) is/are being used to operate the two power plants and how does control system or control systems operate/interface to ensure the plants are properly synchronized?

Would the Government make the manufacturer’s O&M manual(s) and other literature available to bidders?

The WE plant uses the Square D system to operate it. The EE plant uses Alan Bradley system to operate it. Manuals are not allowed to leave this compound nc

46 Tech

Section C SOW paragraph C.4.D page C-

a. Who is responsible for removal of waste water treatment plant sludge from the compound? b. How much sludge is produced each month and annually? c. If the contractor is required to remove the sludge would the Government provide more information about the removal process, what Iraqi Ministry permits are applicable, the cost, the deposition site and other details?

This contract removes the sludge from the waste plant at least once per week and delivers it to an Iraqi sewer location within the IZ. The process is already established with the Government of Iraq. There are no other costs or permits associated nc

47 Tech

Section C SOW paragraph C.4.J page C-

a. Is the contractor or the Government responsible for annual elevator certification?

b. If the contractor is required to perform this work is this work also covered by a negotiated/funded repair work order?

a. Contractor is responsible for the certification b.

The Contractor is required to perform this work, and the price for such performance shall be included in the firm-fixed-unit-prices.

No.

RFP Section #, Title, &

Page Question Answer Reference

48 Tech

Section C SOW paragraph C.4.N.2 page

C-23

The paragraph reads “ BAS Monitoring – The Contractor shall provide at least four Top Secret-cleared technicians to provide monitoring of the BAS console’s located in the GSO building and

Chancery building 24 hours per day, 7 days per week, 365 days per year….” a. Is/are there one or two consoles that have to be staffed?

b. If there are two consoles, is the requirement for 4 technicians at each console for a total of 8 BAS Technicians?

There are 2 locations that require 24 hour monitoring. One of them requires the Top Secret cleared technicians. The other requires BAS technicians.

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49 Tech

Section C SOW paragraph C.4.O.6 to

C.4.O.9 page C-25

The definition of repair work and what the contractor is responsible for is not clear. For example, in paragraph C.4.O.7 it states

“…Repairs may be partial overhaul, reprocessing or replacement of all damaged parts/materials within a system that have deteriorated by weather/usage and could not be corrected through maintenance.

Total overhaul, reprocessing, or replacement of equipment/systems is considered repairs…” In this last SOW requirement there is conceivably financial no limit to what the Government may require as a repair. Would the Government provide quantified parameters that describe the monetary thresholds that apply to repair work?

There is no uppper price limit for repairs and maintenance on existing equipment. Direct labor and related costs for repair work shall be included in the firm-fixed-unit-prices [see Section L.16.2.2(17)], and all direct non-labor costs and related costs for the Baghdad Task Order shall be payable based on the actual incurred costs determined allowable by the Contracting Officer.

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50 Tech

Section C SOW paragraph C.4.O.9 page

C-25

Routine repair is defined as “Repairs to components …examples of routine repairs are dripping water lines, sewage leaks, unserviceable elevators…” This appears to be a mistake – would the Government clarify if these examples of routine repairs are correct?

If a contractor doesn’t provide adequate maintenance and an elevator breaks, thus requiring repair it is his responsibility to repair it. The contractor will perform all repairs on equipment and facilities listed in this contract, no matter the cause.

No.

RFP Section #, Title, &

Page Question Answer Reference

51 Tech

Section C SOW paragraph C.4.P.2 to

C.4.P.3 page C-27

In paragraph C.4.P.3 it states “…If a call is received that in the opinion of the Facility Management Service Desk staff is not within the Scope of Services of this contract, it should be documented the same as all other calls and referred to the COR…” With no workload and no clear definition of the limits of liability for work orders and repair work, it is not clear what is not within the scope of services. Would the Government clearly define the scope of services parameters?

All repairs and maintenance to equipment and facilities listed in the

SOW will be done by the Contractor. If there is an event that causes significant work outside the Scope of Services as determined by the

Facilities Maintenance personnel to include the description of "light construction" then the Contractor and the COR may initiate a task order to be negotiated for the work involved. Other projects (e.g. installation of a new guard tower) that may exceed the limits of the Light Construction crew, may require a task order proposal to be negotiated or it may be competed.

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52 Tech

Section C SOW paragraph C.4.P.3 page

C-27

The paragraph starts with “…The Service call may relate to any issue under this Scope of Services (Part 1 and Part 2 Services)…”

What are Part 1 and Part 2 Services?

Reference to Part 1 and 2 services have been deleted from the SOW paragraph C.4.P.3.

SOW C.4.P.3,

P C.27

53 Tech

Section C SOW paragraph C.4.T.2 page

C-30

Who is the O&M Director? O&M director is the COR. Currently the Deputy Faciity Manager nc

54 Tech

Section C SOW paragraph C.4.V.2 page

C-31

This paragraph states “….Included shall be a base station at the

Service Desk.” Who is responsible to provide the base station?

Reference to base station has been deleted from the SOW paragraph

C.4.V.2..

SOW C.4.V.2

page C-31

55 Tech

Section C SOW paragraph C.4.Y.2 page

C-32

This paragraph discusses using Whitestone Research Facility cost forecast data and states “…using definitions and cost labels consistent with DOS practice.” Would the Government provide the

DOS definitions and cost labels if they differ from what is in the

SOW and the Whitestone manuals?

Yes

No.

RFP Section #, Title, &

Page Question Answer Reference

56 Tech

Section C SOW paragraph C.6.A.7 page

C-34 & C-35

In the duties for the Operations Manager and Assistant Operations

Manager it states “…Hire or terminate building engineers and support personnel….” and “…Supervise the training for building engineers and support personnel…” The building engineers are not listed as a requirement in the SOW or in Section J Exhibit H.a.

Would the Government clarify if these are mandated positions and, if so, provide sufficient information about their work requirements, qualifications and what buildings are required to have building engineers? b. What is the workload if building engineers are required?

a. Building engineers is a generic term for all building support personnel to include technicians and labor. Another term would be "technicians"

b. As described in the SOW.

nc

57 Tech

Section C SOW paragraph C.6.B.6 page

C-37

In this paragraph it states “…Each contractor employee listed in the

CAA Scope of Work must possess an individual security clearance at the Secret or Top Secret level prior to deployment to post…” The

CAA Scope of Work is not defined in the SOW. Is there a CAA

Scope of Work that is applicable to this contract and, if so, would the Government provide the workload by trade type so bidders can estimate the labor on an annual basis?

This section has been revised.

SOW C.6.B.6

page C-37

58 Tech Section J, Attachment J, pages 1-9

Attachment J provides a list of vehicles. Is this the list of vehicles to be maintained under the scope of work discussed in C.4.T and U

(pages C-30 and C-31) or is it a list of vehicles that may be maintained as part of the optional services discussed in C.14

(pages C-57 and C-58)?

This is a list of vehicles that will be maintained.

No.

RFP Section #, Title, &

Page Question Answer Reference

59 Tech

Section C SOW paragraph C.4.B.4 page

C-17

The requirement to provide certified personnel for the generators is unclear.

a. Is the Government requiring that maintenance personnel maintaining the 11 KV grid be certified by transformer, switchgear and other medium voltage equipment/component manufacturers?

b. If so, would the Government provide a more detailed list of equipment with manufacturer contact information?

Qualified engineers and technicians with proof of certification on the generators, transformers and switches as listed in Section J, Exhibits G and K.

nc

60 Tech

Section C SOW paragraph C.4.B.4 page

C-17 and C.4.O.9 page

C-25

On page C-17 the required response for an emergency with the electrical plant is 30 minutes. On page C-25 it is 45 minutes. There are similar discrepancies with other O&M Life Support Systems

Emergencies response times in C.4.O.9 (2 hours) whereas, for example, the response time for Fire Alarms is one hour (C.4.I.2).

Would the Government reconcile the discrepancies in response times?

The response time for an emergency of the electrical utility power grid is

30 minutes. For equipment not otherwise mentioned in the SOW but are

O&M Life Support systems refer to C.4.O.9..

nc

Tech

PWS para C.1A.1, Objectives, page C-2

"Contractor shall provide all-inclusive OMSS for the Embassy

Compound (EC) in Baghdad, Iraq, for the following systems, facilities and other as described herein: Satellite television system with studio management, and: ". Other than the referenced text, there appears to be no requirements detailed in the SOW for

"satellite television system with studio management". There appears to be a personnel requirement to support a satellite TV studio listed in SECTION J, EXHIBIT H - LIST OF PERSONNEL

WITH REQUIRED CLEARANCES for a "Satellite TV & Cable

Technician" and "Senior Cable Engineers" requiring TS clearances.

There also does not appear to be a CLIN supporting this requirement. Will detailed SOW requirements (facility equipment, hours of operation, capabilities, level of service provided, etc.) for this area be revealed in a subsequent amendment to the RFP?

Added C.4.O,11 Satellite TV and Cable Maintenance requirement to the

SOW for EC Baghdad

Added

C.4.O.11 to

SOW p 26

No.

RFP Section #, Title, &

Page Question Answer Reference

Tech Pricing Table 4 Sub Clin

X00XB37-Airfield

Repairs

Will the Government please provide airfield details for this Sub Clin?

Size, location, tower details. The Government does not have details of the airfield. The pricing tables will remove the airfield pricing requirement and will negotiate any future requirement at that time

Exhibit F, Table 4 & 5

(removed airfield)

Admin

H.48

Will the Government please clarify that a company must be registered to conduct business in Iraq in order to submit a prime bid. The Contractor shall be responsible to comply with all laws and regulations to perform work under this requirement.

nc

Admin Section J.C: Past

Performance

Questionnaire

When does the Government expect past performance questionnaires to be returned by? Questionnaires are due by the proposal due date nc

Admin

General Will the O&M contractor have access to GSA schedules for purchasing supplies and materials? Yes nc

Admin

Section J Exhibit C and

L.16.1.11

On the Past Performance Questionnaire, respondents are asked to either submit their questionnaires in a sealed envelope or direct e-mail to Stephen Law. In Section L.16.1.11, bidders are instructed to collect Past Performance Questionnaires in a sealed envelope from repsondents. We believe that no contracting officers would respond if required to submit questionnaires via postal service in a sealed envelope. We request that the Government eliminate the sealed envelope requirement and ask respondents for e-mail submission only.

See Question 1 above. Language changed in L.16.1.11 to allow customer's evaluations be sent via email directly DoS.

Sec B-M p126

Cost

I.2.11

Will the Baghdad Embassy Compound O&M contractor fall under the State Department’s exemption from Iraqi taxation liability? The contractor shall be responsible to comply with all laws and regulations to perform work under this contract. Refer to FAR 52.229-6.

nc

Tech

C.4.T.1, C.11.B.2

The cited SOW references contradict one another. Will the

Government clarify that all vehicles will be provided for performance of the contract?

SOW paragraph C.11.B.2 has been deleted. SOW C.11.B.2 deleted

No.

RFP Section #, Title, &

Page Question Answer Reference

Cost

Pricing Table 6 (H-

_Sec_J_Exh_F_Pricing)

Will the Government confirm that bidders should not price any

ODCs (i.e. Supplies/ Materials/ Equipment/etc. in their proposal for the Base Period and Option Periods other than the $200M

Government-provided amount in Pricing Table 5, the $50M provided in Pricing Table 6 and Pricing Table 7 requirements?

Correct. Offerors shall not add in Pricing Tables 5 and 6 descriptions/cost elements under the respective Operations and

Maintenance Supplies' sections. However, in Pricing Table 7, offerors shall propose any and all direct non-labor costs under "Dir $" under

"Domestic Supplies" and "Iraq Supplies" accordingly.

nc

Cost

L.16.2.2 Price Proposal

Instructions 1

The Government has requested the Detail Pricing Tables to be contained in a second folder (Excel workbook) containing one or more worksheets. As noted the Detail Pricing Tables must reflect the breakdown of each firm-fixed-unit-price per M2 proposed in

Pricing Table 4 (4.Firm-Fixed-Unit-Prices). Since the Detail Pricing

Tables support Pricing Table 4, will the Government allow such tables to be in the same folder (Excel Workbook) as Pricing Tables

1-7 rather than a separate folder? This approach will allow the direct linking of data to Pricing Table 4. Further, it will allow the

Government to review all data in a single Excel Workbook rather than opening two Excel Workbooks to confirm the firm-fixed-unit-prices reflected on the Pricing Table 4.

While the Government recognizes the linking aspect, it elects to maintain the instruction [in Section L.16.2.2(1)].

No.

RFP Section #, Title, &

Page Question Answer Reference

Cost

L.16.2.1 Price Proposal

Information 38 and 39

Instruction 38 states the Contractor’s proposed ceiling fiscal year indirect rates on the Detail Pricing Tables (for Pricing Table 5) must coincide with contract performance period. Instruction 39 states the ceiling indirect rates on the Detail Pricing Tables (for Table 5) must match Pricing Table 3. If the contract performance period does not match the Contractor’s Fiscal Year, Contractors will not be in compliance with this requirement. Will the Government modify these paragraphs or Pricing Table 3 to allow the weighting of indirect rates so they reflect the indirect rates associated with the contract performance period?

The Government finds no need to modify these instructions because they not only allow, but also require offerors to propose the applicable ceiling indirect cost rate(s) for more than one contractor fiscal year for a given contract year when the offeror's fiscal year does not match the contract year. In such a case, offerors should show on the Detail Pricing

Tables (for Pricing Table 5) the applicable ceiling indirect cost rate(s) from Pricing Table 3 and apply each rate to the number of months of its fiscal year that coincides with the contract year.

nc

Cost

L.16.2.2. Price Proposal

Instructions 32

Under this section the Government has requested a breakdown of the proposed DBA Insurance costs by employee name. The incumbent is the only Contractor that has employee names for this contract. Further, it is impossible for a competing Contractor to know employee names for every position on the contract until after award. Typically competing Contractors will hired some incumbent employees, but this information will only be available after award.

Will the Government consider eliminating this requirement?

The Government maintains this instruction but will not penalize an offeror which cannot identify each covered employee name.

nc

Cost

Pricing Table 5

Pricing Table 5 is pre-populated with units. There appear to be some errors in the units column. For instance, there appear to be buildings with 4 square meters. Can the Government confirm that the pre-populated units figures in Pricing Table 5 are correct?

The RFP-specified units are correct. In Pricing Table 5, the

Government specified "4" in the "Units" column under a few descriptions because it does not have realistic estimates at this time. The RFP-specified units for all descriptions will be used for evaluation purposes only.

removed airfield, otherwise nc

Cost Section J Exhibit A part

22 and Pricing

Compliance Checklist

The Government is asking for transition costs for each contract year. Can the Government that it wants bidders to price transition costs for each contract year?

The Government eliminates "for each contract year" from instructions 22 and 23 in the Baghdad Task Order Instructions.

Exhibit A pg 5

No.

RFP Section #, Title, &

Page Question Answer Reference

75 Tech

C.6.A, L.16.1.3.2, M.10.1.2.2

Key Personnel, Key

Personnel - Sample

Task Order, Key

Personnel

Pages C-33, 121, 146

Within the RFP, key staff nomenclature and requirements are referred to specifically in Section C.6.A.; Section L.16.1.3.2; and

Section M.10.1.2.2. Additionally, the issue of key staff usage and requirements was raised during the Job Walk, by an attending bidder, who asked if the designations for Key Staff as referred to in the RFP were specifically required. The verbal answer by the KO, paraphrased, indicated “…each bidder will propose their own methodology, identifying staff and positions consistent with that firms unique approach…”.

While this verbal answer appears to conflict with Section L requirements - Section C.6.a.2 allows some flexibility in the naming and designation of key staff as modified by the phrase “or equivalent” in the requirement quoted from Page C-32 as follows:

“These positions (or equivalent) are the contract executive….et. al”.

To clarify these ambiguities regarding specific key staff requirements, our question is this: Given that Section C.6.a.2 allows for equivalent usage of key staff and associated terminology, can each bidder specifically specify and propose key staff, using terms consistent with that firm’s management structure and approach, such that DOS clearly understands: • Which positions are designated as Key by the bidder; • The roles and responsibilities of each key position;

• That resumes for such key staff are included,

• And that requirements of C.6.a.5 addressing commitments of key staff are complied with?

See also H.62 If a contractor decides to bid key personnel other than those identified in the

SOW and associated sections of the solicitation, it is incumbent upon the bidder to: 1. identify the key personnel by name and provide resumes; 2. explain their role and responsibilities;

3.ensure that there is the level of talent and expertise identified by the solicitation for each key position and technical field within the proposal,

4. ensure there is adequate coverage for areas requiring clearances and during times of a key person being absent from the place of performance (e.g. R&R). Further, the contractor will need to explain the overall business approach, organizational structure and identify advantages (financial, efficiencies,etc) to the

Government on accepting these alternatives.

nc

76 Admin

L.16.1.11

Past Performance and

Experience

This section states regarding Past Performance Questionnaires

(PPQs) that "Offerors shall collect the evaluations in a sealed envelope with the customer's signature over the seal." However, the

PPQ form asks the completer of the form to "email the completed survey to Laws2@stage.gov or mail to U.S. Department of State ...".

Should Offeror collect the forms in sealed envelopes or ask references to send directly to U.S. Department of State?

See 1 above

Sec B-M p 126

No.

RFP Section #, Title, &

Page Question Answer Reference

Cost

RFP Section J, Exhibit A

Pricing Information and

Instructions, item 23

Pages 5-6

The RFP item states “In the Detail Pricing Tables (for Pricing Table

6), offerors shall show for each contract year the breakdown of the estimated Travel costs under Supplies under Transition”. The required breakdown consists of several cost items. Since the government has provided “plug numbers” for travel in the base and option period, does this requirement only apply to transition period?

If no, how does the offeror know where travel will be required “to and from”?

Yes, Instruction 23 in the Baghdad Task Order Instructions applies only to the Transition period. The RFP-specified Travel cost of $4,000,000 per year applies only to the "Operations and Maintenance Supplies" section of Pricing Table 6.

No.

RFP Section #, Title, &

Page Question Answer Reference

Cost

C.2.E Background Site

Specifications, and

Exhibit F Pricing Tables

4 & 6

Pages C-6 through C-9;

no page numbers

The building listed in C.2.E do not match the types of building listed in the sub-CLINs in Tables 4 and 6.

a) Tables 4 & 6 list sub-CLINs for categories of buildings not shown in C.2.E: X002B16 Dog Kennel, X002B22 Single Story Medical

Urgent Care Ctr, X002B23 Fire Station, X002B28 Helipad, X002B33

Tennis Court, X002B34 Basketball Court, X002B36 Fuel Farm and delivery, and X002B38 Laundry.

b) Some buildings shown in C.2.E do not have corresponding sub-

CLINs in Tables 4 & 6: Commissary, Community Center, and

PMO/Maintenance Shops.

c) Where buildings can be tentatively matched to sub-CLINs many do not have the same area shown in the sub-CLIN as shown in

C.2.E: 3 Story Office Building - listed 7,855, actual 12,541; 4 Story

Apartment Building - listed 47,990, actual 66,590; Single Story

Office Building - listed 3,926, actual 1,140; Compound Access

Control Building - listed 1,752, actual 1,657; Dining Facility - listed

3,192, actual 4,176; Outdoor Pool Facility - listed 2,750, actual 200;

Sports Field - listed 3,620, actual 4,047; Gymnasium - listed 3,361, actual 2,888; CHUs dry - listed 41,068, actual 14,627; and CHUs wet - listed 852, actual 476.

The descriptions and or size specified in Table 4 & 6 take precedence over SOW paragarph C.2.E. Any descrepeciies will be rectify after contract award.

nc

Tech

Exhibit G, Baghdad

Equipment List

Pages 1 - 31

The Equipment List does not indicate the locations of the equipment. Tab 6 requires bidders to price the maintenance of buildings which contains this equipment. Without knowing the location of the equipment, it is impossible to allocate the equipment maintenance effort to the type of building and cost. Request a

Baghdad Equipment List showing the locations of the equipment.

See Section J, exhibits G and K.

added Exhibit

K

No.

RFP Section #, Title, &

Page Question Answer Reference

Cost

L15, page 119

Can offerors use 11 x 17 for the prinitng of detail pricing worksheets. The detailed cost information required per the RFP if shown on 8.5 x 11 paper would difficult to read.

Yes. Allow 11x17 paper for the printing of detail price worksheets nc

Cost

Exhibit F, Pricing Tables, Table 5 IDIQ Proposed

Prices

Table 5 lists several categories of structures for which there are no corresponding existing structure on the Baghdad Embassy

Compound. These are listed with square meter units of "4" on the table. In order to properly allocate the costs of utilities and other allocable costs we need to know the "nominal" size for these potential addtional structures.

Will the government establish the "nominal" size for potential addtional structures?

In Pricing Table 5, the Government specified "4" in the "Units" column under a few descriptions because it does not have realistic estimates at this time. The RFP-specified units for all descriptions will be used for evaluation purposes only. Only direct labor and related costs shall be included in the firm-fixed-unit-prices [see Section L.16.2.2(17)], and all direct non-labor costs and related costs shall be allocated separately at the task order level.

removed airfield, otherwise nc

Cost

H- Sec J Exh F Pricing

Tables --A001.xlsx, Compliance Checklist

Worksheet Items 6, 13, 20 and 24 through 28

Items 6 and 13 in the worksheet states under Transition and O&M

Supplies to use the proposed ceiling indirect rates (Table 3) to…