C-SecJ Exh A and A 1-A002 May1.pdf

Department of State SAQMMA-12-R-0012-A002 Baghdad Embassy Compound

Request For Proposal O&M Support Services

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SECTION J

EXHIBIT A

To: OFFERORS

Subject: Sample Task Order Request – OMSS EC BAGHDAD Solicitation

Reference: Task Order Request Number 2012-0001

The Department of State requests you submit a proposal in response to the Statement of

Work provided in Section J, Exhibit B (Section C).

Anticipated Task Order Period of Performance:

This Task Order shall include a transition period of approximately three (3) months, base period of one (1) year and four one-year option periods. For pricing purposes, use a start date of August 1, 2012 as the beginning of the transition period.

Transition Process:

The Contractor will have from the Notice to Proceed date until approximately October, 31, 2012 to fully transition operations from the incumbent (approximately 90 days). This period includes: advance security checks, traveling, housing arrangements, etc. The performance period will begin following the transition period. Performance start date is anticipated to begin November 1, 2012.

Proposal Validity Period

Proposals shall be valid for a period of 120 days.

Task Order Type

The Government contemplates a hybrid task order type consisting of cost-plus-fixed-fee

(completion form) and firm-fixed-price line items.

The Transition and Operations and Maintenance Supplies portions will be cost-plus-fixed-fee (completion form), as defined in Federal Acquisition Regulation (FAR) 16.306.

The Operations and Maintenance Services portion will be firm-fixed-price, as defined in

FAR 16.202.

Pricing Information and Instructions

1) Pricing Table 6 in Exhibit F of Section J is the spreadsheet where offerors shall propose their summary costs and prices for this contemplated task order.

2) In Pricing Table 6, because all Operations and Maintenance supplies are not currently known, the Government provided for each task order year, as representatives of the

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―Operations and Maintenance Supplies‖ section, an estimated direct cost of

$5,000,000 for Power Plant Overhaul Parts, $4,000,000 for HVAC Filters, and

$1,000,000 for Travel. The contractor will be eligible to recover these and other descriptions' actual incurred costs during this task order’s performance. Offerors shall not add other descriptions and associated costs in Pricing Table 6.

3) In Pricing Table 6, under the Fixed Unit Price column, the proposed costs and prices shall not exceed two decimal places. The proposed costs and prices elsewhere in

Pricing Table 6 shall be in whole numbers (i.e., no decimals).

4) In Pricing Table 6, under Transition, offerors shall enter the estimated direct cost in the ―Dir $‖ column.

5) In Pricing Table 6, under Transition and Operations and Maintenance Supplies, offerors shall enter the estimated indirect cost in the ―Ind $‖ column.

6) In Pricing Table 6, under Transition, the estimated indirect cost in the ―Ind $‖ column shall reflect the applicable proposed ceiling provisional indirect cost rate(s) multiplied by the estimated direct cost.

7) In Pricing Table 6, under Transition, the Government provided formulas to calculate automatically each proposed Subtotal for "Services" and "Supplies." Each formula is

―Dir $‖ plus ―Ind $.‖ However, offerors shall verify the arithmetic accuracy and make any necessary corrections.

8) In Pricing Table 6, under Transition and Operations and Maintenance Supplies, offerors shall enter the proposed fee percentage in the ―Fee %‖ column.

9) In Pricing Table 6, under Transition, the Government provided formulas to calculate automatically the proposed fixed fee. Each formula is ―Sum of the Services and

Supplies Subtotals" multiplied by ―Fee %.‖ However, offerors shall verify the arithmetic accuracy and make any necessary corrections.

10) In Pricing Table 6, under Transition, the Government provided formulas to calculate automatically each proposed Total. Each formula is "the Subtotal." However, offerors shall verify the accuracy and make any necessary corrections.

11) In Pricing Table 6, the Government provided formulas to transfer automatically the proposed firm-fixed-unit-prices from Pricing Table 4 to the respective cells in the

―Fixed Unit Price‖ column. However, offerors shall verify the transfer and make any necessary corrections.

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12) In Pricing Table 6, under Operations and Maintenance Services, the Government provided formulas to calculate automatically each proposed Subtotal. Each formula is ―Months Per Year‖ multiplied by ―Fixed Unit Price‖ multiplied by ―Units.‖

However, offerors shall verify the arithmetic accuracy and make any necessary corrections.

13) In Pricing Table 6, under Operations and Maintenance Supplies, the estimated indirect cost in the ―Ind $‖ column shall reflect the applicable proposed ceiling provisional indirect cost rate(s) multiplied by the RFP-specified estimated direct cost.

14) In Pricing Table 6, under Operations and Maintenance Supplies, the Government provided formulas to calculate automatically each proposed Subtotal for Power Plant

Overhaul Parts, HVAC Filters, and Travel. Each formula is ―Dir $‖ plus ―Ind $.‖

15) In Pricing Table 6, under Operations and Maintenance Supplies, the Government provided formulas to calculate automatically the proposed fixed fee. Each formula is

―Sum of the Power Plant Overhaul Parts, HVAC Filters, and Travel Subtotals" multiplied by ―Fee %.‖ However, offerors shall verify the arithmetic accuracy and make any necessary corrections.

16) In Pricing Table 6, under Operations and Maintenance Services and Operations and

Maintenance Supplies, the Government provided formulas to calculate automatically each proposed Total. Each formula is "Sum of the Subtotals." However, offerors shall verify the arithmetic accuracy and make any necessary corrections.

17) In Pricing Table 6, the Government provided formulas to calculate automatically the

Baghdad Task Order Grand Total Proposed Price. The formula is "Sum of the

Totals." However, offerors shall verify the arithmetic accuracy and make any necessary corrections.

18) In the Detail Pricing Tables (for Transition section of Pricing Table 6), offerors shall base their estimated costs on a DBA Insurance rate of $4.00 per $100.00 of employee compensation for services and $5.50 per $100.00 of employee compensation for construction.

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19) In the Detail Pricing Tables (for Transition section of Pricing Table 6), offerors shall assume that, for at least DBA Insurance purposes, overseas performance will be conducted in an area(s) where there are no local worker’s compensation laws.

20) In the Detail Pricing Tables (for Pricing Table 6), offerors shall show for each contract year the breakdown of the estimated Services costs under Transition. The breakdown shall consist of at least the following:

a. Each RFP-specified labor category (see Section C.6)

b. Each internal labor category corresponding to RFP-specified category or otherwise

c. Estimated number of positions for each labor category

d. Estimated number of hours per position

e. Estimated unloaded hourly labor rate per position

f. Each other compensation description (e.g., Bonus, Post Hardship

Differential Pay, Danger Pay) (if applicable)

g. Each other compensation percentage (if applicable)

h. Each other compensation cost (if applicable)

i. Each DBA Insurance cost

j. Each applicable indirect cost rate description (e.g., Overhead, G&A)

k. Each applicable provisional billing indirect cost rate

l. Each provisional billing indirect cost

m. Subtotal

21) In the Detail Pricing Tables (for Pricing Table 6), offerors shall show a breakdown of their estimated DBA Insurance costs under Services under Transition. The

a. Each applicable RFP-specified labor category

b. Each covered employee name

c. Each covered employee title/internal labor category

d. Each covered employee designation (i.e., U.S. citizen, U.S. resident, hired in U.S. or its possessions, local national, or third-country national)

e. Number of estimated hours per covered employee

f. Estimated unloaded hourly labor rate per covered employee

g. Each ―other taxable compensation‖ description(s) per covered employee

h. Each estimated ―other taxable compensation‖ cost per covered employee

i. DBA Insurance rate

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j. Subtotal

―Other taxable compensation‖ is compensation considered by the Internal

Revenue Service as gross income for income tax purposes (e.g., Bonus, Post

Hardship Differential Pay, and Danger Pay).

22) In the Detail Pricing Tables (for Pricing Table 6), offerors shall show for each contract year the breakdown of the estimated Supplies costs under Transition. The

a. Each description

b. Estimated unit cost per description

c. Estimated unit of measurement per description

d. Estimated quantity per description

e. Each applicable indirect cost rate description (e.g., Overhead, G&A)

f. Each applicable provisional billing indirect cost rate

g. Each provisional billing indirect cost

h. Subtotal

23) In the Detail Pricing Tables (for Pricing Table 6), offerors shall show for each contract year the breakdown of the estimated Travel costs under Supplies under

Transition. The breakdown shall consist of at least the following:

a. Contract-specified labor category (if applicable) b.Internal labor category

c. Traveler name (if known) d.Title of traveler or relationship of traveler to Contractor (if traveler is known)

e. Purpose of trip

f. Estimated dates of travel (if known) g.Estimated number of days of travel h.Origin

i. Destination

j. Estimated airfare or train fare k.Estimated lodging cost per night

l. Lodging per diem, as indicated in FTR, JTR, or DSSR

m. Estimated meals and incidental expenses (M&IE) cost per day n.Meals and incidental expenses (M&IE) per diem, as indicated in FTR, JTR, or DSSR o.Estimated ground transportation cost per day p.Estimated parking cost per day q.Estimated tolls cost per day

r. Subtotal

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The Contractor shall note that, pursuant to FAR 31.205-46(a)(1), the contractor’s costs for lodging, and meals and incidental expenses may be based on actual costs incurred, per diem, or a combination thereof, as long as the method used results in a reasonable charge. Similarly, the contractor’s costs for transportation may be based on actual costs incurred, mileage rates, or a combination thereof, as long as the method used results in a reasonable charge. The Contractor shall note in its proposal the respective methods used and/or intended to be used.

24) In the Detail Pricing Tables (for Pricing Table 6), offerors shall show for each contract year the breakdown of the estimated Operations and Maintenance Supplies costs. The breakdown shall consist of at least the following:

a. RFP-specified estimated direct cost

b. Each applicable indirect cost rate description (e.g., G&A)

c. Each applicable provisional billing indirect cost rate

d. Each provisional billing indirect cost

e. Subtotal

25) In the Detail Pricing Tables (for Pricing Table 6), offerors shall ensure that the proposed applicable provisional billing indirect cost rate(s) are for the contractor fiscal year(s) that coincides with the contract performance year.

26) In the Detail Pricing Tables (for Pricing Table 6), the proposed applicable provisional billing indirect cost rates shall match the respective proposed provisional billing indirect cost rates in Pricing Table 2.

27) In the Detail Pricing Tables (for Pricing Table 6), the estimated provisional billing indirect costs shall match the respective estimated ―Ind $‖ costs in Pricing Table 6.

28) In the Detail Pricing Tables (for Pricing Table 6) (in electronic submission only), offerors shall show with formulas the arithmetic process by which they calculated their estimated provisional billing indirect costs.

29) In the Detail Pricing Tables (for Pricing Table 6), for estimated hourly labor rates based on a 40-hour normal workweek under Transition, offerors shall identify the hours in excess of an average of 40 hours per week, by labor category at the same level of detail as compensated hours, and the uncompensated overtime rate per hour, whether at the prime or subcontract level, for any proposed hours against which an uncompensated overtime rate is applied [see FAR 52.237-10

(Identification of Uncompensated Overtime)]. This includes uncompensated

FOR OFFICIAL USE ONLY Page 7 overtime hours that are in indirect cost pools for personnel whose regular hours are normally charged direct.

30) In Pricing Table 6 and the Detail Pricing Tables (for Pricing Table 6), offerors shall complete all applicable data cells.

31) In Pricing Table 6 and the Detail Pricing Tables (for Pricing Table 6) (in electronic submission only), offerors shall not hide or lock any rows, columns, or cells that contain proposed data.

32) In Pricing Table 6 and the Detail Pricing Tables (for Pricing Table 6), offerors shall propose all rates, costs, and prices in United States currency.

33) In the Narrative, offerors shall address, based on Pricing Table 6, the items in FAR

52.215-22 (Limitations on Pass-Through Charges – Identification of Subcontract

Effort).

34) In the Supporting Information, offerors, in accordance with FAR 15.404-3(b)

(Subcontract Pricing Considerations), shall conduct, based on Pricing Table 6, appropriate cost or price analyses to establish the reasonableness of proposed subcontract prices, and shall include the results of these analyses.

a. Results shall be in the form of the cost/price analysis report(s), which shall include:

i. cost/price analysis technique(s) used (e.g., comparison of proposed prices received in response to the solicitation);

ii. summary findings;

iii. detailed findings; and

iv. basis for the determination of fair and reasonable proposed subcontract prices.

b. For sub-CLINs 0004A1 and 0004A2, ―proposed subcontract prices‖ shall mean ―subcontractor offeror’s proposed or negotiated prices.‖

c. Results are not required for sub-CLINs 0005A, X004C1 through X004C3, and X005C.

35) Offerors shall comply with any other Pricing Table 6-related instructions stipulated in Section L.16.2.2 (Price Proposal Instructions) of the IDIQ RFP.

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36) The subtotals in Pricing Table 6 shall match the subtotals in the Detail Pricing

Tables (for Pricing Table 6).

Fixed Fee

1) This section applies to the Operations and Maintenance Supplies section (sub-CLIN

X005C).

2) The following are the negotiated fixed fees:

Base Year: $

Option Year 1: $

Option Year 2: $

Option Year 3: $

Option Year 4: $

3) If, however, pursuant to FAR 16.306(a) (Cost-Plus-Fixed-Fee Contracts), changes in the work to be performed under the contract occur (e.g., increase or decrease in estimated direct costs for the next contract year), the Government and Contractor will adjust the negotiated fixed fee by multiplying the applicable negotiated fee percentage to the sum of the new estimated direct costs and applicable indirect costs.

In such a case, applicable indirect costs will be calculated by multiplying the negotiated applicable provisional billing indirect cost rates (or established revised billing rates or final indirect cost rates, subject to negotiated ceiling indirect cost rates

– see contract sections B.11 and B.12) by the new estimated direct costs.

4) Notwithstanding the withholding of a fixed fee reserve pursuant to FAR 52.216-8(b)

(Fixed Fee), the negotiated fixed fee for each performance year will be paid in monthly installments by dividing the negotiated fixed fee by 12 months. However, full monthly payment is contingent upon the Contractor completing the Operations and Maintenance Supplies’ requirements for the month to the satisfaction of the

Contracting Officer. If the Contracting Officer is not satisfied, the Contractor will receive a pro-rata share of the monthly amount of the negotiated fixed fee for the month’s requirements to which the Contracting Officer issued his satisfaction. Any withheld fixed fee resulting from the Contracting Officer not issuing his satisfaction will be released to the Contractor when the Contractor completes the Operations and

Maintenance Supplies’ requirements to the Contracting Officer’s satisfaction.

5) The following are the negotiated fee percentage(s):

Base Year: %

Option Year 1: %

Option Year 2: %

Option Year 3: %

Option Year 4: %

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Department of State Acquisition Regulation (DOSAR) DBA Insurance Provisions and

Clause

Offerors are advised that ―task order‖ replaces ―contract‖ in DOSAR 652.228-70.

DOSAR 652.228-70 Defense Base Act — Covered Contractor Employees

(a) Bidders/offerors shall indicate below whether or not any of the following categories of employees will be employed on the resultant contract, and, if so, the number of such employees:

Category Yes/No Number

(1) United States citizens or residents

(2) Individuals hired in the United States, regardless of citizenship

(3) Local nationals or third country nationals where contract performance takes place in a country where there are no local workers’ compensation laws

Local nationals: ________

Third country nationals:___

(4) Local nationals or third country nationals where performance takes place in a country where there are local worker’s compensation laws

Local nationals: _______

(b) The contracting officer has determined that for performance in the country of Iraq:

Workers’ compensation laws exist that will cover local nationals and third country nationals.

(X) Workers’ compensation laws do not exist that will cover local nationals and third country nationals.

(c) If the bidder/offeror has indicated ―yes‖ in block (a)(4) of this provision, the bidder/offeror shall not purchase Defense Base Act insurance for those employees.

However, the bidder/offeror shall assume liability toward the employees and their beneficiaries for war-hazard injury, death, capture, or detention, in accordance with the clause at FAR 52.228-4.

(d) If the bidder/offeror has indicated ―yes‖ in blocks (a)(1), (2), or (3) of this provision, the bidder/offeror shall compute Defense Base Act insurance costs covering those employees pursuant to the terms of the contract between the Department of State and the

Department’s Defense Base Act insurance carrier at the rates specified in DOSAR

652.228-74, Defense Base Act Insurance Rates — Limitation. If DOSAR provision

652.228-74 is not included in this solicitation, the bidder/offeror shall notify the

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(End of provision)

DOSAR 652.228-71 Worker’s Compensation Insurance (Defense Base Act) -

Services

(a) This clause supplements FAR 52.228-3. For the purposes of this clause, ―covered contractor employees‖ includes the following individuals:

(1) United States citizens or residents;

(2) Individuals hired in the United States or its possessions, regardless of citizenship; and

(3) Local nationals and third country nationals where contract performance takes place in a country where there are no local workers’ compensation laws.

(b) The Contractor shall procure Defense Base Act (DBA) insurance pursuant to the terms of the contract between the Department of State and the Department’s DBA insurance carrier for covered contractor employees, unless the Contractor has a DBA self-insurance program approved by the Department of Labor. The Contractor shall submit a copy of the Department of Labor’s approval to the contracting officer upon contract award, if applicable.

(c) The current rate under the Department of State contract is $4.00 per $100 of compensation for services.

(d) The Contractor shall insert a clause substantially the same as this in all subcontracts.

The Contractor shall require that subcontractors insert a similar clause in any of their subcontracts.

(e) Should the rates for DBA insurance coverage increase or decrease during the performance of this contract, the contracting officer shall modify this contract

(f) The Contractor shall demonstrate to the satisfaction of the contracting officer that the equitable adjustment as a result of the insurance increase or decrease does not include any reserve for such insurance. Adjustment shall not include any overhead, profit, general and administrative expenses, etc.

(g)(1) Section 16 of the State Basic Authorities Act (22 U.S.C. 2680a), as amended, provides that the Defense Base Act shall not apply with respect to such contracts as the

Secretary of State determines are contracts with persons employed to perform work for the Department of State on an intermittent basis for not more than 90 days in a calendar year. ―Persons‖ includes individuals hired by companies under contract with the

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Department. The Procurement Executive has the authority to issue the waivers for

Contractor employees who work on an intermittent or short-term basis.

(2) The Contractor shall submit waiver requests to the contracting officer. The request shall contain the following information:

(i) Contract number;

(ii) Name of Contractor;

(iii) Brief description of the services to be provided under the contract and country of performance;

(iv) Name and position title of individual(s);

(v) Nationality of individual(s) (must be U.S. citizen or U.S. resident);

(vi) Dates (or timeframe) of performance at the overseas location; and,

(vii) Evidence of alternative workers’ compensation coverage for these employees (e.g., evidence that the State workers’ compensation program covers workers on short-term foreign assignments).

(3) The contracting officer shall provide to the Contractor the original of the approved or disapproved document and maintain a copy in the contract file.

(End of clause)

DOSAR 652.228-74 Defense Base Act Insurance Rates - Limitation.

(a) The Department of State has entered into a contract with an insurance carrier to provide Defense Base Act (DBA) insurance to Department of State covered contractor employees at a contracted rate. For the purposes of this provision, ―covered contractor employees‖ includes the following individuals:

(b) In preparing the cost proposal, the bidder/offeror shall use the following rates in computing the cost for DBA insurance:

Services @ $4.00 per $100 of compensation; or

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Construction @ $5.50 per $100 of compensation.

(c) Bidders/Offerors shall compute the total compensation (direct salary plus differential, but excluding per diem, housing allowance and other miscellaneous allowances) to be paid to covered contractor employees and the cost of DBA insurance in their bid/proposal using the foregoing rate. Bidders/offerors shall include the estimated DBA insurance costs in their proposed fixed price or estimated cost. However, the DBA insurance costs shall be identified in a separate line item in the bid/proposal.

DBA Insurance Rates

The following DBA Insurance rates are effective July 22, 2011 through July 21, 2012, and shall be used in the proposal for all periods of performance:

Description Rate

Services $4.00 per $100 of employee compensation

Construction $5.50 per $100 of employee compensation

Security Contractor/Guards without

Aviation Exposure within Global War on Terrorism designated areas (currently designated areas are Iraq and

Afghanistan)

$10.50 per $100 of employee compensation

Aviation Related Services with Aviation

Exposure within Global War on

Terrorism designated areas (currently

$20.00 per $100 of employee compensation

Technical Evaluation

The Government will evaluate the non-price related proposal(s) to ensure that the

Contractor can satisfy the non-price-related requirements of the task order.

Price Evaluation

The Government will conduct an evaluation to determine ultimately that the final agreed-to price from Pricing Table 6 is fair and reasonable. In doing so, the Government will examine the completeness, accuracy, and reasonableness of the Contractor’s proposed prices and estimated costs in Pricing Table 6.

The Government will use one or more of the proposal analysis techniques stipulated in

FAR 15.404 to conduct the evaluation.

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In Pricing Table 6, the Government will use the RFP-specified estimated units under

Operations and Maintenance Services and RFP-specified estimated costs under

Operations and Maintenance Supplies for price evaluation purposes. The Government does not commit to order or payment of these units and costs, respectively.

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EXHIBIT A.1

To: OFFERORS

Subject: Task Order Request – Program Management Office (PMO) Solicitation

Reference: Task Order Request Number 2012-0002

The Department of State requests you submit a proposal in response to the purpose and objectives provided below:

Statement of Objectives: This Task Order Request is for the establishment and maintenance of a Country Executive/Program Management Office (PMO). The Offeror shall propose a PMO organization structure and an approach to manage the contract that assures acceptable quality, schedule and cost controls, in meeting performance requirements and the Government’s program desired outcomes. The purpose is to provide program management for all operations in Iraq and the United States (if needed) .

The USG’s desired outcomes are:

a) Allow the contractor maximum flexibility to develop a system that innovatively manages program cost, schedule, performance, risk, warranties, contract and subcontracts, vendors, and data required to deliver effective and affordable

OMSS;

b) Maintain and allow clear USG visibility into program costs, inventory, schedule, technical performance, and risk;

c) Establish systems and implement program management that

a. Provide continuous improvement at all levels (IDIQ contract level and task orders)

b. Responsive to recurring and non-recurring requirements

c. Maintain clear lines of communication with the USG, which must be open, easy to access, and work in both directions. These lines of communication shall be established management level as appropriate.

Anticipated Task Order Period of Performance:

This Task Order shall include a establishment period of approximately three (3) months, base period of one (1) year and four one-year option periods. For pricing purposes, use a start date of August 1, 2012 as the beginning of the transition period.

Establishment Process:

The Contractor will have from the Notice to Proceed date until approximately October

31, 2012 to fully transition operations from the incumbent (approximately 90 days). This period includes: advance security checks, traveling, housing arrangements, etc. The performance period will begin following the transition period. Performance start date is anticipated to begin November 1, 2012.

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Proposal Validity Period

Proposals shall be valid for a period of 120 days.

Task Order Type

The Government contemplates a firm-fixed-price task order resulting from this Task

Order Request. Firm-fixed-price is defined in Federal Acquisition Regulation (FAR)

16.202.

Pricing Information and Instructions

1) Pricing Table 7 in Exhibit F of Section J is the spreadsheet where offerors shall propose their summary costs and prices for this contemplated task order.

2) In Pricing Table 7, the proposed costs and prices shall be in whole numbers (i.e., no decimals).

3) In Pricing Table 7, offerors shall enter the proposed direct cost in the ―Dir $‖ column.

4) In Pricing Table 7, offerors shall enter the proposed indirect cost in the ―Ind $‖ column.

5) In Pricing Table 7, offerors shall enter the proposed profit dollar amount in the ―Profit

$‖ column.

6) In Pricing Table 7, the proposed indirect cost in the ―Ind $‖ column shall reflect the applicable proposed indirect cost rate(s) multiplied by the estimated direct cost.

7) In Pricing Table 7, the Government provided formulas to calculate automatically each proposed Subtotal. Each formula is ―Dir $‖ plus ―Ind $‖ plus ―Profit $.‖ However, offerors shall verify the arithmetic accuracy and make any necessary corrections.

8) In Pricing Table 7, the Government provided formulas to calculate automatically each proposed Total. Each formula is the ―Sum of the Subtotals." However, offerors shall verify the arithmetic accuracy and make any necessary corrections.

9) In Pricing Table 7, the Government provided formulas to calculate automatically the

PMO Task Order Grand Total Proposed Price. The formula is "Sum of the Totals."

10) In the Detail Pricing Tables (for Pricing Table 7), offerors shall base their proposed costs on a DBA Insurance rate of $4.00 per $100.00 of employee compensation for services.

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11) In the Detail Pricing Tables (for Pricing Table 7), offerors shall assume that, for at least DBA Insurance purposes, overseas performance will be conducted in an area(s) where there are no local worker’s compensation laws.

12) In the Detail Pricing Tables (for Pricing Table 7), offerors shall show for each contract year the breakdown of the proposed Domestic Services and Iraq Services prices. The breakdown shall consist of at least the following:

a. Each RFP-specified labor category (see Section C.6)

b. Each internal labor category corresponding to RFP-specified category or otherwise

c. Proposed number of positions for each labor category

d. Proposed number of hours per position

e. Proposed unloaded hourly labor rate per position

f. Each other compensation description (e.g., Bonus, Post Hardship

Differential Pay, Danger Pay) (if applicable)

g. Each other compensation percentage (if applicable)

h. Each other compensation cost (if applicable)

i. Each DBA Insurance cost

j. Each applicable indirect cost rate description (e.g., Overhead, G&A)

k. Each proposed applicable indirect cost rate

l. Each proposed indirect cost

m. Proposed profit percentage

n. Proposed profit dollar amount

o. Subtotal

13) In the Detail Pricing Tables (for Pricing Table 7), offerors shall show a breakdown of their proposed DBA Insurance costs under Domestic Services and Iraq Services.

The breakdown shall consist of at least the following:

a. Each applicable RFP-specified labor category

b. Each covered employee name

c. Each covered employee title/internal labor category

d. Each covered employee designation (i.e., U.S. citizen, U.S. resident, hired in U.S. or its possessions, local national, or third-country national)

e. Number of proposed hours per covered employee

f. Proposed unloaded hourly labor rate per covered employee

g. Each ―other taxable compensation‖ description(s) per covered

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h. Each proposed ―other taxable compensation‖ cost per covered

i. DBA Insurance rate

―Other taxable compensation‖ is compensation considered by the Internal

Revenue Service as gross income for income tax purposes (e.g., Bonus, Post

Hardship Differential Pay, and Danger Pay).

14) In the Detail Pricing Tables (for Pricing Table 7), offerors shall show for each contract year the breakdown of the proposed Domestic Supplies and Iraq Supplies costs. The breakdown shall consist of at least the following:

a. Each description

b. Proposed unit cost per description

c. Proposed unit of measurement per description

d. Proposed quantity per description

e. Each applicable indirect cost rate description (e.g., Overhead, G&A)

f. Each proposed applicable indirect cost rate

g. Each proposed indirect cost

h. Proposed profit percentage

i. Proposed profit dollar amount

15) In the Detail Pricing Tables (for Pricing Table 7), offerors shall show for each contract year the breakdown of the proposed Travel costs under Domestic Supplies and Iraq Supplies costs. The breakdown shall consist of at least the following:

a. Contract-specified labor category (if applicable) b.Internal labor category

c. Traveler name (if known) d.Title of traveler or relationship of traveler to Contractor (if traveler is known)

e. Purpose of trip

f. Proposed dates of travel (if known) g.Proposed number of days of travel h.Origin

i. Destination

j. Proposed airfare or train fare k.Proposed lodging cost per night

l. Lodging per diem, as indicated in FTR, JTR, or DSSR

m. Proposed meals and incidental expenses (M&IE) cost per day

FOR OFFICIAL USE ONLY Page 18 n.Meals and incidental expenses (M&IE) per diem, as indicated in FTR, JTR, or DSSR o.Proposed ground transportation cost per day p.Proposed parking cost per day q.Proposed tolls cost per day

r. Subtotal

The Contractor shall note that, pursuant to FAR 31.205-46(a)(1), the contractor’s costs for lodging, and meals and incidental expenses may be based on actual costs incurred, per diem, or a combination thereof, as long as the method used results in a reasonable charge. Similarly, the contractor’s costs for transportation may be based on actual costs incurred, mileage rates, or a combination thereof, as long as the method used results in a reasonable charge. The Contractor shall note in its proposal the respective methods used and/or intended to be used.

Pursuant to FAR 47.402, 47.403, and the Fly America Act, the Contractor shall use a U.S.-flag air carrier service unless specific conditions exist. If such conditions exist, the Contractor shall submit with its task order proposal a memorandum explaining why it does not intend to use a U.S.-flag air carrier service. Inclusion of such costs in the awarded fixed-price is contingent upon

Government acceptance of such explanation.

16) In the Detail Pricing Tables (for Pricing Table 7) (in electronic submission only), offerors shall show with formulas the arithmetic process by which they calculated their proposed costs and prices.

17) In Pricing Table 7 and the Detail Pricing Tables (for Pricing Table 7), offerors shall complete all applicable data cells.

18) In Pricing Table 7 and the Detail Pricing Tables (for Pricing Table 7) (in electronic submission only), offerors shall not hide or lock any rows, columns, or cells that contain proposed data.

19) In Pricing Table 7 and the Detail Pricing Tables (for Pricing Table 7), offerors shall propose all rates, costs, and prices in United States currency.

20) In the Supporting Information, offerors, in accordance with FAR 15.404-3(b)

(Subcontract Pricing Considerations), shall conduct, based on Pricing Table 6, appropriate cost or price analyses to establish the reasonableness of proposed subcontract prices, and shall include the results of these analyses.

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a. Results shall be in the form of the cost/price analysis report(s), which shall include:

i. cost/price analysis technique(s) used (e.g., comparison of proposed prices received in response to the solicitation);

ii. summary findings;

iii. detailed findings; and

iv. basis for the determination of fair and reasonable proposed subcontract prices.

b. For all sub-CLINs, ―proposed subcontract prices‖ shall mean

―subcontractor offeror’s proposed or negotiated prices.‖

21) Offerors shall comply with any other Pricing Table 7-related instructions stipulated in Section L.16.2.2 (Price Proposal Instructions) of the IDIQ RFP.

22) Program management costs shall be defined as ―all direct and indirect costs associated with the contract-specified program manager labor category, and all direct and indirect costs required to manage overall contract performance both in a domestic location and in Iraq.‖ See Section B.9 for further description.

23) The subtotals in Pricing Table 7 shall match the subtotals in the Detail Pricing

Tables (for Pricing Table 7).

Department of State Acquisition Regulation (DOSAR) DBA Insurance Provisions and

Clause

Offerors are advised that ―task order‖ replaces ―contract‖ in DOSAR 652.228-70.

DOSAR 652.228-70 Defense Base Act — Covered Contractor Employees

(a) Bidders/offerors shall indicate below whether or not any of the following categories of employees will be employed on the resultant contract, and, if so, the number of such employees:

Category Yes/No Number

(1) United States citizens or residents

(2) Individuals hired in the United States, regardless of citizenship

(3) Local nationals or third country nationals where contract performance takes place in a country where there are no local workers’ compensation laws

Local nationals: ________

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(4) Local nationals or third country nationals where performance takes place in a country where there are local worker’s compensation laws

Local nationals: _______

(b) The contracting officer has determined that for performance in the country of Iraq:

Workers’ compensation laws exist that will cover local nationals and third country nationals.

(X) Workers’ compensation laws do not exist that will cover local nationals and third country nationals.

(c) If the bidder/offeror has indicated ―yes‖ in block (a)(4) of this provision, the bidder/offeror shall not purchase Defense Base Act insurance for those employees.

However, the bidder/offeror shall assume liability toward the employees and their beneficiaries for war-hazard injury, death, capture, or detention, in accordance with the clause at FAR 52.228-4.

(d) If the bidder/offeror has indicated ―yes‖ in blocks (a)(1), (2), or (3) of this provision, the bidder/offeror shall compute Defense Base Act insurance costs covering those employees pursuant to the terms of the contract between the Department of State and the

Department’s Defense Base Act insurance carrier at the rates specified in DOSAR

652.228-74, Defense Base Act Insurance Rates — Limitation. If DOSAR provision

652.228-74 is not included in this solicitation, the bidder/offeror shall notify the contracting officer before the closing date so that the solicitation can be amended

DOSAR 652.228-71 Worker’s Compensation Insurance (Defense Base Act) -

Services

(a) This clause supplements FAR 52.228-3. For the purposes of this clause, ―covered contractor employees‖ includes the following individuals:

(b) The Contractor shall procure Defense Base Act (DBA) insurance pursuant to the terms of the contract between the Department of State and the Department’s DBA insurance carrier for covered contractor employees, unless the Contractor has a DBA

FOR OFFICIAL USE ONLY Page 21 self-insurance program approved by the Department of Labor. The Contractor shall submit a copy of the Department of Labor’s approval to the contracting officer upon contract award, if applicable.

(c) The current rate under the Department of State contract is $4.00 per $100 of compensation for services.

(d) The Contractor shall insert a clause substantially the same as this in all subcontracts.

The Contractor shall require that subcontractors insert a similar clause in any of their subcontracts.

(e) Should the rates for DBA insurance coverage increase or decrease during the performance of this contract, the contracting officer shall modify this contract

(f) The Contractor shall demonstrate to the satisfaction of the contracting officer that the equitable adjustment as a result of the insurance increase or decrease does not include any reserve for such insurance. Adjustment shall not include any overhead, profit, general and administrative expenses, etc.

(g)(1) Section 16 of the State Basic Authorities Act (22 U.S.C. 2680a), as amended, provides that the Defense Base Act shall not apply with respect to such contracts as the

Secretary of State determines are contracts with persons employed to perform work for the Department of State on an intermittent basis for not more than 90 days in a calendar year. ―Persons‖ includes individuals hired by companies under contract with the

Department. The Procurement Executive has the authority to issue the waivers for

Contractor employees who work on an intermittent or short-term basis.

(2) The Contractor shall submit waiver requests to the contracting officer. The request shall contain the following information:

(i) Contract number;

(ii) Name of Contractor;

(iii) Brief description of the services to be provided under the contract and country of performance;

(iv) Name and position title of individual(s);

(v) Nationality of individual(s) (must be U.S. citizen or U.S. resident);

(vi) Dates (or timeframe) of performance at the overseas location; and, FOR OFFICIAL USE ONLY Page 22

(vii) Evidence of alternative workers’ compensation coverage for these employees (e.g., evidence that the State workers’ compensation program covers workers on short-term foreign assignments).

(3) The contracting officer shall provide to the Contractor the original of the approved or disapproved document and maintain a copy in the contract file.

(End of clause)

DOSAR 652.228-74 Defense Base Act Insurance Rates - Limitation.

(a) The Department of State has entered into a contract with an insurance carrier to provide Defense Base Act (DBA) insurance to Department of State covered contractor employees at a contracted rate. For the purposes of this provision, ―covered contractor employees‖ includes the following individuals:

(b) In preparing the cost proposal, the bidder/offeror shall use the following rates in computing the cost for DBA insurance:

Services @ $4.00 per $100 of compensation; or

Construction @ $5.50 per $100 of compensation.

(c) Bidders/Offerors shall compute the total compensation (direct salary plus differential, but excluding per diem, housing allowance and other miscellaneous allowances) to be paid to covered contractor employees and the cost of DBA insurance in their bid/proposal using the foregoing rate. Bidders/offerors shall include the estimated DBA insurance costs in their proposed fixed price or estimated cost. However, the DBA insurance costs shall be identified in a separate line item in the bid/proposal.

DBA Insurance Rates

The following DBA Insurance rates are effective July 22, 2011 through July 21, 2012, and shall be used in the proposal for all periods of performance:

Description Rate

Services $4.00 per $100 of employee compensation

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Construction $5.50 per $100 of employee compensation

Security Contractor/Guards without

Aviation Exposure within Global War on Terrorism designated areas (currently

$10.50 per $100 of employee compensation

Aviation Related Services with Aviation

Exposure within Global War on

Terrorism designated areas (currently

$20.00 per $100 of employee compensation

Technical Evaluation

The Government will evaluate the non-price related proposal(s) to ensure that the

Contractor can satisfy the non-price-related requirements of the task order.

Price Evaluation

The Government will conduct an evaluation to determine ultimately that the final agreed-to price from Pricing Table 7 is fair and reasonable. In doing so, the Government will examine the completeness, accuracy, and reasonableness of the Contractor’s proposed costs and prices in Pricing Table 7.

The Government will use one or more of the proposal analysis techniques stipulated in

FAR 15.404 to conduct the evaluation.