C- SecJ Exh A and A 1.pdf

Department of State SAQMMA-12-R-0012 Baghdad Embassy Compound

Request For Proposal O&M Support Services

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SECTION J

EXHIBIT A

To: OFFERORS

Subject: Sample Task Order Request – OMSS EC BAGHDAD Solicitation

Reference: Task Order Request Number 2012-000X

The Department of State requests you submit a cost proposal in response to the Statement of Work provided in Section J, Exhibit B (Section C).

Anticipated Task Order Period of Performance:

This Task Order shall include a transition period of approximately three (3) months, base period of one (1) year and four one-year option periods. For pricing purposes, use a start date of August 1, 2012 as the beginning of the transition period.

Transition Process:

The Contractor will have from the Notice to Proceed date until approximately October, 31, 2012 to fully transition operations from the incumbent (approximately 90 days). This period includes: advance security checks, traveling, housing arrangements, etc. The performance period will begin following the transition period. Performance start date is anticipated to begin November 1, 2012.

Contract Type

Offerors shall provide the following pricing arrangements:

a) A Cost portion for cost plus fixed fee (CPFF) contract line item number (CLIN) for the transition performance period prior to the support of the Operations and

Maintenance Support Services (OMSS) at the Embassy Compound (EC) in

Baghdad, Iraq.

b) Fixed Fee portion for CPFF CLIN for the transition performance period.

c) A firm fixed price (FFP) CLIN for the base-year OMSS at the EC in Baghdad, Iraq, to include all operations and maintenance services including light construction services as described in Section C PWS C.22, and except for optional services specified in C.14 and C.19.

d) Four FFP CLINs for each of the annual option period for OMSS Baghdad, to include all operations and maintenance services including light constructions services as described in Section C PWS C.22, and except for optional services

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e) Cost portion for a CPFF reimbursement of material, equipment, travel, and other direct cost in support of OMSS Baghdad

f) Fixed Fee portion for CPFF reimbursement of material, equipment, travel, and other direct costs in support of OMSS Baghdad.

Proposal Validity Period

Proposals shall be valid for a period of 120 days.

Pricing Information and Instructions

Offerors shall propose their costs and prices by completing the spreadsheet in Section

J Exhibit F Table 6, with details cost/price breakdowns, and a price-proposal narrative.

To develop the FFP CLINs the price per m2 shall match the Offeror’s proposed rates in Section J Exhibit F Table 4 of the Pricing Table.

Under Other Direct Costs (ODCs), each proposed firm-fixed-unit-price and proposed firm-fixed-price shall consist of proposed unit costs, quantities (when applicable), applicable indirect costs, and profit amount.

Under ODCs, offerors shall provide a breakdown of each proposed firm-fixed-unit-price, firm-fixed-price, and cost.

For each CLIN assigned the firm-fixed-unit price (FFUP) and FFP contract types, offerors shall submit a price breakdown as follows: each cost element, unit cost, applicable indirect cost rate element(s), applicable indirect cost rate(s), applicable indirect costs, profit percentage, profit amount, quantities (for FFUP if applicable), Subtotal firm-fixed-unit price (for FFUP) or unit price (for FFP), quantities (for FFP), and Subtotal firm-fixed-price.

For each CLIN assigned the Cost contract type, any proposed indirect cost rates/provisional billing rates shall match the respective proposed provisional billing rates in Section J Exhibit F Table 1 (Provisional Billing Rates).

For each CLIN assigned the Cost contract type, offerors must propose applicable direct and indirect costs in their task order proposals in order to be eligible to recover such costs after their incurrence after task order award.

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For each CLIN assigned the Cost contract type, offerors shall submit a cost breakdown, at a minimum, as follows: each cost element, unit cost, applicable indirect cost rate element(s), applicable provisional billing rate(s), applicable indirect costs, quantities (if applicable), and Subtotal cost.

Under Travel, offerors shall include, in their cost breakdown: each destination, number of trips, number of people traveling, number of days per trip, airfare cost per person, lodging cost per person per day, meals and incidentals expenses cost per person per day, and cost per person per trip. Proposed travel should be for deployment, R&R, and local travel, if applicable. This is based upon Federal Travel

Regulations and associated travel regulations and Department of State guidance.

An offeror shall propose overseas allowances (e.g., Post Differential Pay and Danger

Pay) and will include in the offeror’s payment of these elements as part of the offeror’s established compensation plan or policy, or part of their employer/employee agreements (see FAR 31.205-6(f)).

Offerors, in accordance with FAR 15.404-3(b) (―Subcontract Pricing

Considerations‖), shall conduct appropriate cost or price analyses to establish the reasonableness of proposed subcontract prices, and include, in their price proposal narrative, the results of these analyses. Results shall be in the form of subcontractor

Offerors’ proposed/negotiated non-labor/ ODC prices, and accompanying basis for the (prime) offeror’s determination of fair and reasonable subcontractor Offerors’ proposed/negotiated non-labor/ODC prices.

A (prime) offeror shall show on its detail spreadsheet(s) the proposed unit price, quantities, and total price of proposed subcontract non-labor/ODC prices, and the

(prime) offeror shall show on its build-up schedule any applicable indirect costs and profit/fee it applied to the subcontractor Offerors’ proposed/negotiated non-labor/ODC prices to comprise the (prime) offeror’s proposed non-labor/ODC prices/costs; however, the (prime) offeror shall not apply profit/fee under the Cost

CLIN.

Offerors shall identify, in their price proposal narrative, the basis of estimate for their proposed ODCs.

The Contractor shall bill the negotiated firm-fixed-price under a FFP CLIN on a monthly basis by dividing the negotiated firm-fixed-price by the number of months in the period of performance.

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Department of State Acquisition Regulation (DOSAR) DBA Insurance Provisions and

Clause

Offerors are advised that ―task order‖ replaces ―contract‖ in DOSAR 652.228-70.

DOSAR 652.228-70 Defense Base Act — Covered Contractor Employees

(a) Bidders/offerors shall indicate below whether or not any of the following categories of employees will be employed on the resultant contract, and, if so, the number of such employees:

Category Yes/No Number

(1) United States citizens or residents

(2) Individuals hired in the United States, regardless of citizenship

(3) Local nationals or third country nationals where contract performance takes place in a country where there are no local workers’ compensation laws

Local nationals: ________

Third country nationals:___

(4) Local nationals or third country nationals where performance takes place in a country where there are local worker’s compensation laws

Local nationals: _______

Third country nationals:___

(b) The contracting officer has determined that for performance in the country of Iraq:

Workers’ compensation laws exist that will cover local nationals and third country nationals.

(X) Workers’ compensation laws do not exist that will cover local nationals and third country nationals.

(c) If the bidder/offeror has indicated ―yes‖ in block (a)(4) of this provision, the bidder/offeror shall not purchase Defense Base Act insurance for those employees.

However, the bidder/offeror shall assume liability toward the employees and their beneficiaries for war-hazard injury, death, capture, or detention, in accordance with the clause at FAR 52.228-4.

(d) If the bidder/offeror has indicated ―yes‖ in blocks (a)(1), (2), or (3) of this provision, the bidder/offeror shall compute Defense Base Act insurance costs covering those employees pursuant to the terms of the contract between the Department of State and the

Department’s Defense Base Act insurance carrier at the rates specified in DOSAR

652.228-74, Defense Base Act Insurance Rates — Limitation. If DOSAR provision

652.228-74 is not included in this solicitation, the bidder/offeror shall notify the contracting officer before the closing date so that the solicitation can be amended accordingly.

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(End of provision)

DOSAR 652.228-71 Worker’s Compensation Insurance (Defense Base Act) -

Services

(a) This clause supplements FAR 52.228-3. For the purposes of this clause, ―covered contractor employees‖ includes the following individuals:

(1) United States citizens or residents;

(2) Individuals hired in the United States or its possessions, regardless of citizenship; and

(3) Local nationals and third country nationals where contract performance takes place in a country where there are no local workers’ compensation laws.

(b) The Contractor shall procure Defense Base Act (DBA) insurance pursuant to the terms of the contract between the Department of State and the Department’s DBA insurance carrier for covered contractor employees, unless the Contractor has a DBA self-insurance program approved by the Department of Labor. The Contractor shall submit a copy of the Department of Labor’s approval to the contracting officer upon contract award, if applicable.

(c) The current rate under the Department of State contract is $5.50 per $100 of compensation for services.

(d) The Contractor shall insert a clause substantially the same as this in all subcontracts.

The Contractor shall require that subcontractors insert a similar clause in any of their subcontracts.

(e) Should the rates for DBA insurance coverage increase or decrease during the performance of this contract, the contracting officer shall modify this contract accordingly.

(f) The Contractor shall demonstrate to the satisfaction of the contracting officer that the equitable adjustment as a result of the insurance increase or decrease does not include any reserve for such insurance. Adjustment shall not include any overhead, profit, general and administrative expenses, etc.

(g)(1) Section 16 of the State Basic Authorities Act (22 U.S.C. 2680a), as amended, provides that the Defense Base Act shall not apply with respect to such contracts as the

Secretary of State determines are contracts with persons employed to perform work for the Department of State on an intermittent basis for not more than 90 days in a calendar year. ―Persons‖ includes individuals hired by companies under contract with the

Department. The Procurement Executive has the authority to issue the waivers for

Contractor employees who work on an intermittent or short-term basis.

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(2) The Contractor shall submit waiver requests to the contracting officer. The request shall contain the following information:

(i) Contract number;

(ii) Name of Contractor;

(iii) Brief description of the services to be provided under the contract and country of performance;

(iv) Name and position title of individual(s);

(v) Nationality of individual(s) (must be U.S. citizen or U.S. resident);

(vi) Dates (or timeframe) of performance at the overseas location; and,

(vii) Evidence of alternative workers’ compensation coverage for these employees (e.g., evidence that the State workers’ compensation program covers workers on short-term foreign assignments).

(3) The contracting officer shall provide to the Contractor the original of the approved or disapproved document and maintain a copy in the contract file.

(End of clause)

DOSAR 652.228-74 Defense Base Act Insurance Rates - Limitation.

(a) The Department of State has entered into a contract with an insurance carrier to provide Defense Base Act (DBA) insurance to Department of State covered contractor employees at a contracted rate. For the purposes of this provision, ―covered contractor employees‖ includes the following individuals:

(1) United States citizens or residents;

(2) Individuals hired in the United States or its possessions, regardless of citizenship; and

(3) Local nationals and third country nationals where contract performance takes place in a country where there are no local workers’ compensation laws.

(b) In preparing the cost proposal, the bidder/offeror shall use the following rates in computing the cost for DBA insurance:

Services @ $4.00 per $100 of compensation; or

Construction @ $5.50 per $100 of compensation.

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(c) Bidders/Offerors shall compute the total compensation (direct salary plus differential, but excluding per diem, housing allowance and other miscellaneous allowances) to be paid to covered contractor employees and the cost of DBA insurance in their bid/proposal using the foregoing rate. Bidders/offerors shall include the estimated DBA insurance costs in their proposed fixed price or estimated cost. However, the DBA insurance costs shall be identified in a separate line item in the bid/proposal.

(End of provision)

DBA Insurance Rates

The following DBA Insurance rates are effective July 22, 2011 through July 21, 2012, and shall be used in the proposal for all periods of performance:

Description Rate

Services $4.00 per $100 of employee compensation

Construction $5.50 per $100 of employee compensation

Security Contractor/Guards without

Aviation Exposure within Global War on Terrorism designated areas (currently designated areas are Iraq and

Afghanistan)

$10.50 per $100 of employee compensation

Aviation Related Services with Aviation

Exposure within Global War on

Terrorism designated areas (currently designated areas are Iraq and

Afghanistan)

$20.00 per $100 of employee compensation

Evaluation

For purpose of the evaluation, Offerors shall submit a sample task order proposal that may be awarded subsequently under this contract.

Technical Evaluation

The criteria and relative importance of the non-cost evaluation factors in Section M will apply.

Price Evaluation

The principal basis for evaluating price as a factor for task order award under this task order request will be an evaluation of the Offerors’ proposed Grand Total price in support of the OMSS at EC in Baghdad, Iraq.

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The Government will conduct an evaluation to determine ultimately that the final agreed-to price is fair and reasonable. In doing so, the Government will examine the completeness, accuracy, and reasonableness of the offerors’ proposed prices.

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EXHIBIT A.1

To: OFFERORS

Subject: Task Order Request – Program Management Office Solicitation

Reference: Task Order Request Number 2012-000X

The Department of State requests you submit a cost proposal in response to the purpose and objectives provided below:

This Task Order Request is for the establishment and maintenance of a Country

Executive/Program Management Office (PMO). The Offeror shall propose a PMO organization structure and an approach to manage the contract at the overall IDIQ level and task order levels that assure acceptable quality, schedule and cost control, in meeting performance requirement and the Government’s program outcomes. The purpose is to provide program management for all operations within Iraq that are created by Task

Order for OMSS EC Baghdad and subsequent future task orders should the Government expand the scope of this contract to locations other than Baghdad.

The Offeror’s proposal under this request may be incorporated as part of the requirement under this PMO task order.

Anticipated Task Order Period of Performance:

This Task Order shall include a establishment period of approximately three (3) months, base period of one (1) year and four one-year option periods. For pricing purposes, use a start date of August 1, 2012 as the beginning of the transition period.

Establishment Process:

The Contractor will have from the Notice to Proceed date until approximately October, 31, 2012 to fully transition operations from the incumbent (approximately 90 days). This period includes: advance security checks, traveling, housing arrangements, etc. The performance period will begin following the transition period. Performance start date is anticipated to begin November 1, 2012.

Contract Type

Offerors shall provide the following pricing arrangements:

A firm fixed price (FFP) CLIN for the base-year.

Four FFP CLINs for each of the annual option periods.

Proposal Validity Period

Proposals shall be valid for a period of 120 days.

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Pricing Information and Instructions

An offeror shall propose overseas allowances (e.g., Post Differential Pay and Danger

Pay) and will include in the offeror’s payment of these elements as part of the offeror’s established compensation plan or policy, or part of their employer/employee agreements (see FAR 31.205-6(f)).

Offerors shall identify, in their price proposal narrative, the basis of estimate for their proposed FFP.

The Contractor shall bill the negotiated firm-fixed-price under a FFP CLIN on a monthly basis by dividing the negotiated firm-fixed-price by the number of months in the period of performance.

Evaluation

For purpose of the evaluation, Offerors shall submit a task order proposal to be awarded as Task Order 1 under this contract.

Technical Evaluation

The criteria and relative importance of the non-cost evaluation factors in Section M will apply.

Price Evaluation

The principal basis for evaluating price as a factor for task order award under this task order request will be an evaluation of the Offerors’ proposed Grand Total price under

Table 6

The Government will conduct an evaluation to determine ultimately that the final agreed-to price is fair and reasonable. In doing so, the Government will examine the reasonableness of the offerors’ proposed prices.