S-10700-00009763_RFP_FINAL.pdf

OregonBuys Bid# S-10700-00009763 RFP- Aluminum Boarding Docks

DAS State Procurement Services, Version 4.5 March 31, 2023 Page 1 of 26

STATE OF OREGON

COVER PAGE

Department of Administrative Services, State Procurement Services

Is issuing this Request For Proposals (RFP) under OregonBuys Bid Number S-10700-00009763 for

ALUMINUM BOARDING DOCKS

Date of Issue: 12/9/2025

Opening Date and Time: 1/23/2026, 1:00pm (Pacific Time)

Single Point of Contact (SPC): Rachael Rosendahl, State Procurement Analyst

Address: 1255 Ferry Street SE City, State, Zip Salem, OR 97301-4278 Phone (voice) 971-707-0137 E-mail: Rachael.rosendahl@das.oregon.gov

The State of Oregon promotes equal opportunity for all individuals without regard to age, color, disability, marital status, national origin, race, religion or creed, sex or gender, sexual orientation, or veteran status.

mailto:Rachael.rosendahl@das.oregon.gov

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TABLE OF CONTENTS

SECTION 1: GENERAL INFORMATION

1.1 INTRODUCTION

1.2 SCHEDULE

1.3 SINGLE POINT OF CONTACT (SPC)

SECTION 2: AUTHORITY, OVERVIEW, AND SCOPE

2.1 AUTHORITY AND METHOD

2.2 DEFINITION OF TERMS

2.3 OVERVIEW AND PURPOSE

2.4 SCOPE OF WORK

SECTION 3: PROCUREMENT REQUIREMENTS

3.1 MINIMUM QUALIFICATIONS

3.2 MINIMUM SUBMISSION REQUIREMENTS

3.3 PROPOSAL REQUIREMENTS

SECTION 4: SOLICITATION PROCESS

4.1 PUBLIC NOTICE

4.2 PRE-PROPOSAL CONFERENCE

4.3 QUESTIONS / REQUESTS FOR CLARIFICATIONS

4.4 SOLICITATION PROTESTS

4.5 PROPOSAL DELIVERY OPTIONS

4.6 PROPOSAL MODIFICATION OR WITHDRAWAL

4.7 PROPOSAL DUE

4.8 PUBLIC OPENING

4.9 PROPOSAL REJECTION

4.10 EVALUATION PROCESS

4.11 POINT AND SCORE CALCULATIONS

4.12 RANKING OF PROPOSERS

4.13 NEXT STEP DETERMINATION

4.14 ADDITIONAL ROUNDS

4.15 SCORING AND RANKING OF PROPOSERS FOR SUBSEQUENT ROUNDS

SECTION 5: AWARD AND NEGOTIATION

5.1 AWARD NOTIFICATION PROCESS

5.2 INTENT TO AWARD PROTEST

5.3 APPARENT SUCCESSFUL PROPOSER SUBMISSION REQUIREMENTS

5.4 PRICE AGREEMENT NEGOTIATION

SECTION 6: ADDITIONAL INFORMATION

6.1 COMMITMENT TO DIVERSITY, EQUITY, AND INCLUSION

6.2 CERTIFIED FIRM PARTICIPATION

6.3 GOVERNING LAWS AND REGULATIONS

6.4 OWNERSHIP/PERMISSION TO USE MATERIALS

6.5 CANCELLATION OF RFP; REJECTION OF PROPOSAL; NO DAMAGES

6.6 COST OF SUBMITTING A PROPOSAL

6.7 STATEWIDE E-WASTE/RECOVERY PROCEDURE

6.8 RECYCLABLE PRODUCTS

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LIST OF ATTACHMENTS

ATTACHMENT A- SAMPLE PRICE AGREEMENT

ATTACHMENT B- DISCLOSURE EXEMPTION AFFIDAVIT

ATTACHMENT C- PROPOSER INFORMATION AND CERTIFICATION SHEET

ATTACHMENT D- REFERENCE CHECK FORM

ATTACHMENT E- PRICE PROPOSAL FORM

ATTACHMENT F- COBID CERTIFICATION / OUTREACH PLAN

ATTACHMENT G- RESPONSIBILITY INQUIRY

ATTACHMENT H- INSPECTION AVAILABILITY FORM

ATTACHMENT I- MATERIAL CERTIFICATION SHEET

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SECTION 1: GENERAL INFORMATION

1.1 INTRODUCTION

The State of Oregon, acting by and through the Department of Administrative Services, State Procurement Services, (“DAS SPS” or “Agency”) on behalf of state agencies, members of the Oregon Cooperative Purchasing Program (“ORCPP”), and members to the State of Washington Master Contracts Usage Agreement (“MCUA”) (collectively, “Authorized Purchasers”), is issuing this Request for Proposal (“RFP”) under the provisions of ORS 279B.060 for aluminum boarding docks, materials, related equipment, and services.

Additional details on the Scope of the goods or services or both are included in the Scope of Work/Specifications section.

Agency anticipates the award of one (1) or more Price Agreements from this RFP.

The initial term of the Price Agreement is anticipated to be five (5) years with options to renew up to a cumulative maximum of ten (10) years. DAS SPS reserves the right to extend the Price Agreement if the parties are in agreement regarding the term of the extension.

Authorized Purchasers may issue purchase orders or work orders pursuant to this Price Agreement upon the effective date through termination of the Price Agreement.

Any purchases under the Price Agreement(s) must be authorized by purchase orders or work orders issued by Authorized Purchasers in accordance with the ordering procedures described in the Attachment A - Sample Price Agreement. Proposers are advised that there is no guarantee of any specific amount of purchases under the Price Agreement. Notwithstanding the award of a Price Agreement, Agency may conduct separate solicitations or award project-specific contracts or purchase orders for Goods or Services similar to what is described within this RFP using any method allowed by law.

1.2 SCHEDULE

The table below represents a tentative schedule of events. All times are listed in Pacific Time.

All dates listed are subject to change. N/A denotes that event is not applicable to this RFP.

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Event Date Time

Pre-Proposal Conference December 17, 2025 1:00 PM

Questions / Requests for Clarification Due December 30, 2025 1:00 PM

Answers to Questions / Requests for Clarification Issued (approx.) January 6, 2026

RFP Protest Period Ends

7 calendar days prior to RFP Opening

Opening (Proposal Due) See RFP cover page

Round 1 Evaluation (approx.) March 2026

Competitive Range Announcement March 2026

Issuance of Notice of Intent to Award (approx.) March 2026

Award Protest Period Ends 7 calendar days after Notice of Intent to Award

1.3 SINGLE POINT OF CONTACT (SPC)

The SPC for this RFP is identified on the Cover Page, along with the SPC’s contact information.

Proposer shall direct all communications related to any provision of the RFP only to the SPC, whether about the technical requirements of the RFP, contractual requirements, the RFP process, or any other provision.

SECTION 2: AUTHORITY, OVERVIEW, AND SCOPE

2.1 AUTHORITY AND METHOD

Agency is issuing this RFP pursuant to its authority under ORS 279A.050 and OAR 125-246- 0170(2).

Agency is using the Competitive Sealed Proposal method, pursuant to ORS 279B.060 and OAR 125-247-0260. Agency may use a combination of the methods for Competitive Sealed Proposals, including optional procedures: a) Competitive Range; b) Discussions and Revised Proposals; c) Revised Rounds of Negotiations; d) Negotiations; e) Best and Final Offers; and f) Multistep Sealed Proposals.

2.2 DEFINITION OF TERMS

For the purposes of this RFP, capitalized words are defined in OAR 125-246-0110 or as defined below.

Terminology specific to the OregonBuys system may be found at the OregonBuys website:

https://oregonbuys.gov/bso/.

2.3 OVERVIEW AND PURPOSE

2.3.1 Agency Overview and Background

https://oregonbuys.gov/bso/

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The Department of Administrative Services (“DAS”) is the central administrative agency of Oregon state government. Our mission is to support state government to serve the people of Oregon.

DAS works to effectively implement the policy and financial decisions made by the Governor and the Oregon Legislature. DAS also sets and monitors high standards of accountability to ensure that state government uses tax dollars productively. To fulfill its mission, DAS supports state agencies by providing a strong and stable management infrastructure. As part of this effort, DAS works with private enterprise, citizens, and other government entities to develop an efficient service delivery system.

DAS SPS operates a marketplace where state agencies, local government entities, and suppliers meet to buy and sell products and services for the benefit of Oregonians. DAS SPS also provides statewide price agreements, procurement training and certification, and sponsor monthly gatherings of procurement professionals for the purpose of sharing information and best practices.

2.3.2 Project Overview, Background, and Purpose

Boarding docks are located at boat ramps to facilitate loading and unloading of people and personal items into and out of recreational boats. The permitting processes to install docks is very rigorous. State and Federal agencies do not allow any type of pressure treated wood to be in the water. Similarly, untreated wood does not last and plastic docks are unstable and do not meet design guidelines for recreational boating facilities. Concrete docks are not suitable for use as boarding docks because of the freeboard and grounded dock height difference. Metal truss style dock frames can have different decking materials; however, the exposed truss frame is easily damaged when boats launch or retrieve and wood debris can be caught in the structure.

These recommendations consider longevity, ease and intensity of maintenance and permit-ability.

Oregon State Marine Board provides grant funding to cities, counties, ports, park districts, state and federal agencies, and tribal nations. These grant recipients would be an example of some of the users of the Price Agreement(s). Similarly, Oregon Department of Fish & Wildlife provides grant funding to 501c3 organizations that also may utilize the Price Agreement(s).

Through this RFP, DAS SPS is looking to establish one (1) or more Price Agreements, which Authorized Purchasers may use, for the purchase of aluminum boarding docks, materials, related equipment, and services for recreational boating access.

2.4 SCOPE OF WORK

2.4.1 Goods Requirements

The Scope of Work includes fabrication and delivery of the aluminum docks. Aluminum docks shall be fabricated to comply with the material and technical requirements set forth in Attachment A, Exhibit E (Specifications) and Exhibit F (Drawings) which describe the Goods to be delivered. The Proposer shall provide pricing for Oregon State Marine Board (“OSMB”) standard aluminum docks (‘A’, ‘B’, “C”, Self Adjusting), modifications (first dock, last dock), DAS State Procurement Services, Version 4.5 March 31, 2023 Page 7 of 26 transition plates (12” & 18”) and a maintenance package. Goods to include:

1. Aluminum Boarding Docks - Type 'A' (6 ft x 20 ft with no pile retainers)

2. Aluminum Boarding Docks - Type 'A' (6 ft x 20 ft with external pile hoop)

3. Aluminum Boarding Docks - Type 'B' (6 ft x 20 ft with internal pile pockets)

4. Aluminum Boarding Docks - Type 'C' (6 ft x 20 ft with internal pile pockets)

5. Aluminum Boarding Docks - Type 'C' (6 ft x 20 ft with adjustable internal pile pockets)

6. Aluminum Boarding Docks - Self Adjusting (6 ft x 20 ft without guide rail connections)

7. Aluminum Boarding Docks - Self Adjusting (6 ft x 20 ft with guide rail connections)

8. Aluminum Boarding Docks - Type 'A', 'B', ‘C’, or Self Adjusting Add for first dock modifications

9. Aluminum Boarding Docks - Type 'A', 'B', ‘C’, or Self Adjusting Add for last dock modifications

10. Transition Plate – 12-Inch

11. Transition Plate – 18-Inch

12. Maintenance Package

Fabricate and deliver boarding docks as described in the specifications and contract drawings (Attachment A, Exhibits E and F). The work shall also include maintaining the following stock-on-hand at all times:

(1) Maintenance Package

a) 12’ of Composite Wale

b) (2) UHMW Grounding Rails

c) (4) UHMW Wale Blocks

d) 20’ of Rubstrip

e) (4) Hinge Barrel Isolators

f) (1) Hinge Pin with associated hardware

g) (1) section of Pultruded Fiberglass Decking and 10 Spring Clips

The work shall also include maintaining a list of readily available maintenance parts including but not limited to the following:

• Composite Wales

• UHMW Grounding Rails

• UHMW Wale Blocks

• Rubstrip

• Hinge Barrel Isolators

• Hinge pins

• External Pile Hoops

• Internal Pile Gates

• Transition Plates (12-inch & 18-inch)

• Pultruded Fiberglass Decking and Spring Clips

• Miscellaneous Fasteners as used in the Fabrication of the Docks

• Zinc anodes

2.4.1.1 Buy America Requirements

This Section specifies materials sources to comply with Federal Requirements, as applicable.

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Infrastructure Investment and Jobs Act (IIJA), which includes the Build America, Buy America Act (BABA) was signed into law November 15, 2021.

All projects with Federal funding shall comply with BABA and IIJA.

Applicable Laws:

(a) Public Law 117‐58, div G §§70901‐52

(b) 2 CFR 200.322

2.4.1.2 Iron and Steel

All iron and steel used in the project shall be produced in the United States.

All iron or steel manufacturing processes, including, without limitation, the casting of ingots, for iron or steel Materials permanently incorporated into the Project shall occur in the United States.

2.4.1.3 Manufactured Products

Manufactured products used in the project shall be produced in the United States. Produced in the United States means; the cost of the components of the manufactured product that are mined, produced, or manufactured in the United States is greater than 55-percent of the total cost of all components of the manufactured product.

Defined:

(a) An article, material, or supply that is or consists primarily of nonferrous metals, plastic and polymer‐based products (including polyvinylchloride, composite building materials, and polymers used in fiber optic cables), glass (including optic glass), lumber or drywall. Construction Materials do not include items of primarily iron or steel; manufactured products; cement and cementitious materials; aggregates such as stone, sand, or gravel; or aggregate binding agents or additives.

2.4.1.4 Construction Materials

All manufacturing processes for the construction material shall occur in the United States.

Shall not include cement and cementitious materials, aggregates such as stone, sand, or gravel, or aggregate binding agents or additives.

2.4.1.5 Waiver

If the material, manufactured product, or construction material is not available domestically as described by the applicable laws, a waiver may be requested. The waiver shall be requested by the OSMB through the Federal funding partner with information provided by the Contractor or Owner.

The head of a Federal agency that applies a domestic content procurement preference under this section may waive the application of that preference

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(a) Applying the domestic content procurement preference would be inconsistent with the public interest;

(b) types of iron, steel, manufactured products, or construction materials are not produced in the United States in sufficient and reasonably available quantities or of a satisfactory quality; or

(c) the inclusion of iron, steel, manufactured products, or construction materials produced in the United States will increase the cost of the overall project by more than 25 percent.

Waivers must be requested of the Federal Funding Agency:

(d) In writing

(e) Posted publicly for 15-days

(f) If approved, published in the Federal Register

2.4.1.6 Requirements

The Successful Proposer shall provide a certification statement with their bid stating:

(a) All iron, steel, manufactured products, and construction materials used in this project will conform with requirements outlined by the Infrastructure Investment and Jobs Act (IIJA), which includes the Build America, Buy America Act. (BABA).

All iron or steel manufacturing processes, including, without limitation, the casting of ingots, for iron or steel Materials permanently incorporated into the Project shall occur in the United States.

The Successful Proposer shall provide the Engineer with a Certificate of Materials Origin, on a form furnished by the Engineer, before incorporating any iron, steel, manufactured products, or construction materials into the Project. Unless a Certificate of Materials Origin has been provided to the Engineer, the Materials shall be considered of foreign origin and shall not be incorporated into the Work or eligible for any payments.

The Successful Proposer shall retain manufacturers' certificates verifying the origin of all domestic iron or steel Materials for 3 years after the date of final payment for the Project and shall furnish copies to the Engineer upon request.

The Successful Proposer shall provide a certification statement prior to final acceptance stating:

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a. All iron, steel, manufactured products, and construction materials used in this project conform with requirements outlined by the Infrastructure Investment and Jobs Act (IIJA), which includes the Build America, Buy America Act. (BABA).

Waiver requests shall be made in writing at least 45-days prior to permanent incorporation into the project.

The Successful Proposer shall include this provision in all subcontracts.

2.4.1.7 State Requirements

Successful Proposer shall comply with the State Buy America requirements per ORS Chapter 279C.303 and OAR 125-249-0170, as applicable.

ADDITIONAL SPECIFICATION REQUIREMENTS FOR ALUMINUM DOCKS CAN BE FOUND IN

ATTACHMENT A, EXHIBIT E (SPECIFICATIONS) AND EXHIBIT F (DRAWINGS).

SECTION 3: PROCUREMENT REQUIREMENTS

3.1 MINIMUM QUALIFICATIONS

To be considered for evaluation, Proposal must demonstrate how Proposer meets all requirements of this section:

3.1.1 OregonBuys, Registration Required

All Proposers must be registered in OregonBuys (by creating a vendor account) to do business with the State. Registration is free. To create a vendor account, click the blue “Register” button in the top right corner of the OregonBuys website: https://oregonbuys.gov/bso. For assistance with submitting a proposal see https://www.oregon.gov/das/ORBuys/Documents/OregonBuys%20Vendor% 20Formal%20Solicitation%20Response.pdf.

Proposers are responsible for ensuring that their vendor registration and information is current and correct in OregonBuys. DAS SPS is not responsible for defective registration or incorrect vendor information.

CROSSWALK OF TERMS

Terms used in OregonBuys Definition

Amendment “Addendum” or “Addenda”, as defined in OAR 125-246-0110(1); or any form of notice associated with the solicitation, such as intent to award, cancellation, etc., as set forth in the Amendment.

Bid Solicitation Any form of solicitation: Request for Proposal, Invitation to Bid, Request for Quote, Request for Information, etc., including notices (sole source notice, intent to participate, etc.) Each Bid Solicitation https://oregonbuys.gov/bso https://www.oregon.gov/das/ORBuys/Documents/OregonBuys%20Vendor%20Formal%20Solicitation%20Response.pdf https://www.oregon.gov/das/ORBuys/Documents/OregonBuys%20Vendor%20Formal%20Solicitation%20Response.pdf

DAS State Procurement Services, Version 4.5 March 31, 2023 Page 11 of 26 has a separate page and ID number in OregonBuys.

Bid Opening Date

“Closing” as defined in OAR 125-246-0110(25). In OregonBuys it is the date and time deadline for submitting Proposals and other documents required by a Proposal Solicitation, after which the Proposal “Opening” as defined in OAR 125-246-0110(98) will immediately occur.

Change Order A formal amendment to an existing resulting Contract that is made according to the change order or amendment process set forth in the Contract.

Vendor

Any form of business entity registered in OregonBuys. Only registered Vendors are eligible to submit a Quote and enter into any form of Contract pursuant to Solicitations advertised in OregonBuys.

3.1.2 Certification Requirements

3.1.2.1 All persons anticipated to perform structural welding shall be currently certified in accordance with the latest AWS structural welding codes (AWS D1.1 for Steel and AWS D1.2 for Aluminum) and have been regularly engaged in welding for a period of at least three (3) continuous months. Proposer must employ at least one (1) welder with the certifications required to perform the work. Proposers submitting Proposals without copies of current AWS Certifications will be rejected and will receive no further consideration.

3.1.3 Years of experience

Proposer must be experienced and regularly engaged in the manufacture of aluminum structures with a minimum of five (5) years consecutive experience.

3.2 MINIMUM SUBMISSION REQUIREMENTS

3.2.1 Proposal Submissions

To be considered for evaluation, Proposal must contain each of the following elements (further detailed in Proposal Requirements section below):

• Title Page and Contents

• Disclosure Exemption Affidavit (Attachment B)

• Proposer Information and Certification Sheet (Attachment C)

• Reference Check Form (Attachment D)

• Price Proposal Form (Attachment E)

• Certified Disadvantaged Business Outreach Plan (Attachment F)

• Responsibility Inquiry (Attachment G)

• Inspection Availability Form (Attachment H)

• Material Certification Sheet (Attachment I)

• Customer Service and Storage Capacity (described in Section 3.3.7)

• Experience (described in Section 3.3.8)

• Warranty and Repair (described in Section 3.3.9)

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• Inspection Availability (described in Section 3.3.10)

• Material Certification and Shop Drawings (described in Section 3.3.11)

3.2.2 Proposal Page Limits

There is no Proposal page limit set forth for this RFP.

3.2.3 Proposal Format and Quantity

Proposal should follow the format and reference the sections listed in Section 3.3, Proposal Requirements. Responses to each section and subsection should be labeled to indicate the item being addressed.

OregonBuys Electronic Response. Proposer should submit its Proposal electronically through OregonBuys. Proposer should follow the procedures outlined in Section 4.5, Proposal Delivery Options, for electronic submission.

The Price Proposal must be submitted as a separate electronic response file.

Proposer shall submit one copy of its Proposal and all other submittal requirements, with Attachment C - Proposer Information and Certification Sheet bearing the Proposer’s authorized representative’s Signature, in one of the following formats: Adobe Acrobat (pdf), Microsoft Word (docx), or Microsoft Excel (xlsx). If Proposer believes any of its Proposal is exempt from disclosure under Oregon Public Records Law (ORS 192.311 through 192.478), Proposer shall complete and submit the Disclosure Exemption Affidavit (Attachment B). Proposer shall also mark as “Confidential” in OregonBuys all attachments to its Proposal that Proposer believes are exempt from disclosure.

The Proposer Information and Certification Sheet (Attachment C) must bear the Proposer’s authorized representative’s Signature.

3.2.4 Authorized Representative

Failure of Proposer’s authorized representative to sign the Proposal may result in rejection of the Proposal by Agency.

3.3 PROPOSAL REQUIREMENTS

Proposal must address each of the items listed in this section and all other requirements set forth in this RFP. Proposer shall describe the Goods to be provided or the Services to be performed or both. A Proposal that merely offers to provide the goods or services as stated in this RFP may be considered non-Responsive to this RFP and will not be considered further.

Proposal should not include extensive artwork, unusual printing or other materials not essential to the utility and clarity of the Proposal. Do not include marketing or advertising material in the Proposal, unless requested. Proposal should be straightforward and address the requests of the RFP. Proposal containing unsolicited marketing or advertising material may receive a lower evaluation score if required information is difficult to locate.

3.3.1 Title Page and Contents

A Proposal’s Title Page and Contents must include:

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1. RFP Title.

2. Name, address, and telephone number of Proposer.

3. Name, title, and email of contact person for Proposer.

4. Table of Contents of the Proposal, giving a clear identification of the Proposal

Requirements materials by section and page number.

3.3.2 Disclosure Exemption Affidavit

Proposer shall complete and submit the Disclosure Exemption Affidavit (Attachment B).

3.3.3 Proposer Information and Certification Sheet

Proposer shall complete and submit the Proposer Information and Certification Sheet (Attachment C).

Failure to demonstrate compliance with Oregon Tax Laws and sign the Proposer Information and Certification Sheet may result in a finding of non-Responsibility.

3.3.4 References

Provide three (3) references from current or former client firms for similar projects performed for any clients within the last three (3) years on Reference Check Form (Attachment D). References must be able to verify the quality of previous, related Work.

Agency may check to determine if references provided support Proposer’s ability to comply with the requirements of this RFP. Agency may use references to obtain additional information, or verify any information needed. Agency may contact any reference (submitted or not) to verify Proposer’s qualifications.

3.3.5 Certified Disadvantaged Outreach Business Plan

Proposer shall complete and submit the Certified Disadvantaged Outreach Business Plan (Attachment F).

3.3.6 Responsibility Inquiry Form

Proposer shall complete and submit the Responsibility Inquiry Form (Attachment G).

3.3.7 Customer Service and Storage Capacity (Scored)

Proposals must briefly describe Proposer’s capacity to begin and continue to perform the Scope of Work described in Section 2.4 this RFP, including but not limited to:

3.3.7.1 Customer Service. Describe the proposed customer service program (staffing, training, response time, toll-free numbers etc.). Also, describe the communication plan used to keep Authorized Purchasers updated throughout build process including how any specification changes or delivery delays are processed, and how inspections are processed. Include list of contacts and identify specific area of service each contact will

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3.3.7.2 Storage. Describe how and where storage of the docks will take place including, but not limited to: capacity, location, size of space available, security of the space, and the process for holding and maintaining inventory.

3.3.8 Experience (Scored)

3.3.8.1 Proposers experience in design and build of OSMB standard aluminum boarding docks or other relevant aluminum structures.

3.3.8.2 Key Persons. Specify Key Persons to be assigned and experience of Proposer’s employees or subcontractors who will be assigned to the Contract. Explain designated areas of responsibility or expertise employees and subcontractors each have for the Work described in Section 2.4. For Key Persons not identified prior to Proposal submission, a detailed position description must be submitted and an explanation of how the Key Person position will be filled and how soon before the Contract begins the Key Person will begin work with the Proposer.

Agency reserves the right to approve or deny Key Persons submitted for review after award of the Price Agreement (Attachment A, Exhibit G).

3.3.8.3 Proposer shall submit copies of current AWS Certifications for at least one

(1) welder employed by Proposer who will perform the work. Proposers submitting Proposals without copies of current AWS Certifications will be rejected and will receive no further consideration.

3.3.9 Warranty and Repair (Scored)

The proposer shall provide the Authorized Purchaser with a written warranty that the aluminum boarding docks, and any related components shall be free of defects in materials and workmanship for a minimum period of two (2) years. The warranty shall describe the responsiveness, repair procedures and repair timelines.

The proposer shall describe conditions that void warranties.

The warranty period shall commence upon delivery and acceptance of the docks and all related components by the Authorized Purchaser.

3.3.10 Inspection Availability (Pass/Fail)

Proposer shall sign and acknowledge the Inspection Availability Form (Attachment H) committing to give the Authorized Purchaser, Engineer of Record, or their representative(s) the right to inspect the construction at any time throughout the manufacturing process. Proposer shall submit and keep updated the manufacturing schedule for all dock components so that inspection visits can be arranged at appropriate times.

The Authorized Purchaser, Engineer of Record, or their representative(s) shall perform a minimum of two (2) inspections as required:

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1. Post fitment and weld-up/before concrete ballast placement

a. Inspection items to include, but not limited to:

• Shell

• Bulkheads

• Stiffeners

• Grounding Rails

• Wale Supports

• Bullrails

• Hinge Barrel assemblies

• Anodes

2. During decking placement

a. Inspection items to include, but not limited to:

• Foam blocks (if accessible)

• Top cover

• Spacers and supports

• Wales and rub strips

• Decking

3.3.11 Material Certification (Pass/Fail)

Proposer shall complete and submit the Material Certification Sheet (Attachment I).

3.3.12 Price Proposal

Proposer shall submit a detailed Price Proposal (Attachment E) as a separate electronic file in OregonBuys.

Price proposals must include pricing for the most updated products available at the time of proposal. The goods and services quoted on Attachment E, Price Proposal shall include all items of labor, materials, tools, equipment, delivery, offloading and other costs necessary to fully complete the manufacture and deliver the goods and services proposed.

SECTION 4: SOLICITATION PROCESS

4.1PUBLIC NOTICE

The RFP and attachments are published in the State of Oregon’s electronic procurement system OregonBuys at https://oregonbuys.gov/. Documents will not be mailed to prospective Proposers.

Modifications, if any, to this RFP will be made by written Amendment(s) published in OregonBuys. Prospective Proposer is solely responsible for checking OregonBuys to determine whether or not any Amendment(s) have been issued. Amendment(s) are incorporated into the RFP by this reference.

https://oregonbuys.gov/

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4.2 PRE-PROPOSAL CONFERENCE

A Pre-Proposal conference will be held at the date and time listed in the Schedule. Prospective Proposers’ participation in this conference is encouraged but not mandatory.

The purpose of the Pre-Proposal conference is to:

• Provide additional description of the project;

• Explain the RFP process; and

• Answer any questions Proposers may have related to the project or the process.

Statements made at the Pre-Proposal conference are not binding upon Agency. Proposers may be asked to submit questions in Writing.

Interested parties may participate in the Pre-Proposal Conference virtually via Microsoft Teams:

• Join on your computer, mobile app or room device: Click here to join the meeting

• The conference call-in number is +1 503-446-4951. Phone Conference ID: 698 464 167#

4.3 QUESTIONS / REQUESTS FOR CLARIFICATIONS

All inquiries, whether relating to the RFP process, administration, deadline or method of award, or to the intent or technical aspects of the RFP must:

• Be delivered to the SPC via email;

• Reference the OregonBuys bid number;

• Identify Proposer’s name and contact information;

• Refer to the specific area of the RFP being questioned (i.e. page, section and paragraph number); and

• Be received by the due date and time for Questions/Requests for Clarification identified in the Schedule in Section 1.2.

4.4 SOLICITATION PROTESTS

4.4.1 Protests to RFP

Prospective Proposer may submit a Written protest of anything contained in this RFP, including but not limited to, the RFP process, Specifications, Scope of Work, and the proposed Sample Price Agreement. This is prospective Proposer’s only opportunity to protest the provisions of the RFP, except that Proposer may protest Amendment(s) as provided below and Proposer may take exception to the terms and conditions of the Sample Price Agreement marked as negotiable as set forth in the Negotiations Section.

4.4.2 Protests to Amendment(s)

Prospective Proposer may submit a Written protest of anything contained in an Amendment. Protests to an Amendment, if issued, must be submitted by 5:00 p.m. Pacific Time on the second Business Day following the issuance of the Amendment or the date/time specified in the Amendment, or they will not be considered. Protests of matters not added https://teams.microsoft.com/l/meetup-join/19%3ameeting_NGRkN2RmYjUtYTBkZC00MjNmLWFiNGUtYzdmZTUyYmE2ODkw%40thread.v2/0?context=%7b%22Tid%22%3a%22aa3f6932-fa7c-47b4-a0ce-a598cad161cf%22%2c%22Oid%22%3a%22647d22af-38a9-4a84-9b0b-fa207ee0682f%22%7d

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4.4.3 Requirements for Protests

All protests must:

• Be delivered to the SPC via email;

• Reference the OregonBuys bid number;

• Identify prospective Proposer’s name and contact information;

• Be sent by an authorized representative;

• State the reason for the protest, including:

o the grounds that demonstrate how the Procurement Process is contrary to law, Unnecessarily Restrictive, legally flawed, or improperly specifies a brand name;

and o evidence or documentation that supports the grounds on which the protest is based; and

• State the proposed changes to the RFP provisions or other relief sought.

Protests to the RFP must be received by the due date and time identified in the Schedule.

Protests to an Amendment must be received by the due date identified in the Amendment.

4.5 PROPOSAL DELIVERY OPTIONS

Proposer is solely responsible for ensuring its Proposal is received by the SPC in accordance with the RFP requirements before Opening. Agency is not responsible for any delays by transmission errors or delays, or for any mis-delivery for any reason. A Proposal submitted by any means not authorized below will be rejected. The following delivery options are permitted for this RFP:

Delivery through OregonBuys

Deliver electronically through OregonBuys at: OregonBuys.gov

Detailed instructions on how to submit a Proposal can be found at OregonBuys Vendor Formal Solicitation Response.pdf

4.6 PROPOSAL MODIFICATION OR WITHDRAWAL

It is the responsibility of the Proposer to ensure modified Proposals are submitted before the Opening date and time.

A Proposer wishing to make modifications to a Proposal must withdraw its initial Proposal and re-submit its modified Proposal in OregonBuys before the Opening date and time.

If a Proposer wishes to withdraw its Proposal, the Proposer must withdraw its Proposal prior to the Opening date and time.

4.7 PROPOSAL DUE

https://www.oregon.gov/das/ORBuys/Documents/OregonBuys%20Vendor%20Formal%20Solicitation%20Response.pdf https://www.oregon.gov/das/ORBuys/Documents/OregonBuys%20Vendor%20Formal%20Solicitation%20Response.pdf

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A Proposal (including all required submittal items) must be received by the SPC on or before Opening. All Proposal modifications or withdrawals must also be received prior to Opening.

A Proposal received after Opening is considered LATE and will NOT be accepted for evaluation.

A late Proposal will be returned to the Proposer or destroyed.

4.8 PUBLIC OPENING

A public Opening will not be conducted. A record of the names of all Proposers who submitted Proposals by the Opening date and time will be posted in OregonBuys once all Proposals have been opened. Proposals received will not be available for inspection until after the evaluation process has been completed and the notice of Intent to Award is issued pursuant to OAR 125- 247-0630.

4.9 PROPOSAL REJECTION

Agency may reject a Proposal for any of the following reasons:

• Proposer fails to substantially comply with all prescribed RFP procedures and requirements, including but not limited to the requirement that Proposer’s authorized representative sign the Proposal.

• Proposer has liquidated and delinquent debt owed to the State or any department or agency of the State.

• Proposer fails to meet the responsibility requirements of ORS 279B.110.

• Proposer makes any contact regarding this RFP with State representatives such as State employees or officials other than the SPC or persons authorized by the SPC, or inappropriate contact with the SPC.

• Proposer attempts to influence a member of the Evaluation Committee.

• Proposal is conditioned on Agency’s acceptance of any other terms and conditions or rights to negotiate any alternative terms and conditions that are not reasonably related to those expressly authorized for negotiation in the RFP or Amendment(s).

4.10 EVALUATION PROCESS

4.10.1 Responsiveness and Responsibility Determination

4.10.1.1 Responsiveness Determination

A Proposal received prior to Opening will be reviewed to determine if it is Responsive to all RFP requirements including compliance with Section 3.1 (Minimum Qualifications) and Section 3.2 (Minimum Submission Requirements). If the Proposal is unclear, the SPC may request clarification from Proposer. However, clarifications may not be used to rehabilitate a non-Responsive proposal. If the SPC finds the Proposal non-Responsive, the Proposal may be rejected; however, Agency may waive mistakes in accordance with OAR 125-247-0470.

4.10.1.2 Responsibility Determination

Agency will determine if an apparent successful Proposer is Responsible prior to award and execution of the Price Agreement. Proposers shall submit a signed

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Responsibility Inquiry form (Attachment G) with Proposal.

At any time prior to award, Agency may reject a Proposer found to be not Responsible.

4.10.2 Evaluation Criteria

Each Proposal meeting all Responsiveness requirements will be independently evaluated by members of an Evaluation Committee. Evaluation Committee members may change and Agency may have additional or fewer evaluators for optional rounds of competition. Evaluators will assign a score for each evaluation criterion listed below in this Section 4.10.2 up to the maximum points available as specified in Section 4.11 (Point and Score Calculation).

SPC may request further clarification to assist the Evaluation Committee in gaining additional understanding of a Proposal. A response to a clarification request may only clarify or explain portions of the already submitted Proposal and may not contain new information not included in the original Proposal.

Each Evaluation Criteria will be evaluated and scored based on the following scale:

SCORE EXPLANATION

OUTSTANDING - Response meets all the requirements and has demonstrated in a clear and concise manner a thorough knowledge and understanding of the subject matter and project. The Proposer provides insight into its expertise, knowledge, and understanding of the subject matter.

6 – 9 VERY GOOD – Response provides useful information, while showing experience and knowledge within the category. Response demonstrates above average knowledge and ability with no apparent deficiencies noted.

ADEQUATE – Response meets all requirements in an adequate manner. Response demonstrates an ability to comply with guidelines, parameters, and requirements with no additional information put forth by the Proposer.

1 – 4 FAIR – Proposer meets minimum requirements, but does not demonstrate sufficient knowledge of the subject matter.

RESPONSE OF NO VALUE – An unacceptable response that does not meet the requirements set forth in the RFP. Proposer has not demonstrated knowledge of the subject matter.

4.10.2.1 Evaluation Item 1 (Customer Service and Storage Capacity, Section 3.3.7)

Proposals will be evaluated and scored based on the Proposer’s description of customer service, storage (capacity, location, size of space available, and security of the space, and the process for holding and maintaining inventory) to perform the Scope of Work described in the Sample Price Agreement (Attachment A, Exhibit E and Exhibit F).

4.10.2.2 Evaluation Item 2 (Experience, Section 3.3.8)

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Proposals will be evaluated and scored based on the Proposer’s description of experience and capacity to perform the Scope of Work described in this RFP. Evaluators will consider years of experience, expertise, certifications, and relevance of experience for the Proposer and key persons identified.

4.10.2.3 Evaluation Item 3 (Warranty and Repair, Section 3.3.9)

Proposals will be evaluated and scored based on Proposer’s description of warranty responsiveness. The standard warranty responsiveness will be evaluated based on, repair procedures, repair timelines and what conditions void warranties.

4.10.3 PRICE EVALUATION

The SPC will conduct the price evaluation. The SPC will award a price score to each Price Proposal based upon the percentage of the proposed price as compared to the lowest Proposer’s price using the following formula:

lowest price of all Proposers X price points possible = price score price being scored

4.10.4 PREFERENCES

4.10.4.1 Recycled Materials

Agency will give preference to Goods manufactured from Recycled Materials if each of the conditions specified in ORS 279A.125 (2) exists following any adjustments made to the price of the Goods according to any applicable reciprocal preference.

4.10.4.2 Tiebreakers

Agency intends to award up to two (2) price agreements. In the case of a tie for third in total points, Agency has the right to award additional price agreements to Proposers who are included in a tie for third place in total points.

4.11 POINT AND SCORE CALCULATIONS

TOTAL POINTS POSSIBLE: 1000

POINTS POSSIBLE 700

4.10.2.1 Evaluation Item 1: Customer Service and Storage

Capacity

4.10.2.2 Evaluation Item 2: Experience 350

4.10.2.3 Evaluation Item 3: Warranty and Repair 150

4.10.3 PRICE POINTS POSSIBLE 300

Scores are the values (0 through 10) assigned by each evaluator.

Points are the total possible for each section as listed in the table below.

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The SPC will average all scores for each evaluation criterion. The average score will be used as a percentage multiplier of the maximum possible points for that criterion. 1=10%, 5=50%, 7.2=72%, 9=90%, etc. Price points are calculated as stated in the Price Evaluation section.

EXAMPLE:

Proposer A receives scores of 10, 9, and 9.5 for criterion worth 50 points. The SPC averages 10, 9, and 9.5 for a score of 9.5 and uses 95% as a multiplier to the possible points of 50. 50 multiplied by 95% is 47.5. Proposer A’s points for the criterion is 47.5.

4.12 RANKING OF PROPOSERS

The SPC will average the scores for each Proposal (calculated by totaling the points awarded by each Evaluation Committee member and dividing by the number of members). The SPC will combine the average score for each Proposal with Proposer’s price score and reference score.

After any applicable preference has been applied, the SPC will determine the rank of each Proposal, with the highest score receiving the highest rank, and successive rank order determined by the next highest score.

Agency may, in Agency’s sole discretion, determine an apparent successful Proposer with no additional rounds of competition. If additional rounds are conducted, Agency will rank advancing Proposers at the conclusion of each subsequent round and may determine an apparent successful Proposer at any time during the solicitation process.

4.13 NEXT STEP DETERMINATION

At the conclusion of a round of competition, Agency may choose to conduct additional round(s) of competition if in the best interest of the State. Additional rounds of competition may consist of, but will not be limited to:

• Interviews

• Presentations/Demonstrations/Additional Submittal Items

• Discussions and submittal of revised Proposals

• Serial or simultaneous negotiations

• Best and Final Offers

4.13.1 Competitive Range Determination

If Agency, in its sole discretion, determines that one or more additional rounds of competition is necessary, it will select a Competitive Range to indicate the Proposers that will be invited to participate in a subsequent round. The Competitive Range may include all, or at Agency’s sole discretion, some (based primarily on a natural break in the distribution of scores), of the Proposers from a previous round. Agency will post a notice in OregonBuys of its Competitive Range Determination and provide details about the process and schedule for the subsequent round.

4.13.2 Competitive Range Protest

Proposers excluded from a round may submit a Written protest of Competitive Range.

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Protests must:

• Be emailed to the SPC;

• Reference the OregonBuys bid number;

• Identify Proposer’s name and contact information;

• Be sent by an authorized representative

• State the reason for the protest; and

• Be received within 7 calendar days after issuance of the Notice of the Competitive Range unless a different due date and time is specified in such notice.

Agency will address all protests within a reasonable time and will issue a Written decision to the respective Proposer. Protests that do not include the required information may not be considered by Agency.

4.14 ADDITIONAL ROUNDS

If Additional rounds are conducted, Agency will post a notice in OregonBuys of its Competitive Range Determination and provide details about the process and schedule for the subsequent round.

4.15 SCORING AND RANKING OF PROPOSERS FOR SUBSEQUENT ROUNDS

If Agency conducts two or more rounds of competition, the rounds will be scored independently. Once the ranking from a previous round is complete and a Competitive Range has been determined, Proposers participating in a subsequent round will compete on an equal basis – scores from the previous round will be set aside and will not carry over. The Proposer with the highest score from the final round will receive the highest final ranking.

SECTION 5: AWARD AND NEGOTIATION

5.1 AWARD NOTIFICATION PROCESS

5.1.1 Award Consideration

Agency, if it awards a Price Agreement(s), will award a Price Agreement(s) to the highest ranking Responsible Proposer(s) based upon the scoring methodology and process described in Section 4. Agency may award less than the full Scope of Work described in this

RFP.

Agency intends to award one or more price agreements.

5.1.2 Intent to Award Notice

Agency will post an Intent to Award Notice on OregonBuys as an Amendment to the bid solicitation indicating that Agency intends to award a Price Agreement to the selected Proposer(s) subject to successful negotiation of any negotiable provisions.

5.2 INTENT TO AWARD PROTEST

5.2.1 Protest Submission

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An Affected Proposer shall have 7 calendar days from the date of the Intent to Award notice to file a Written protest.

A Proposer is an Affected Proposer only if the Proposer would be eligible for Price Agreement award in the event the protest was successful and is protesting for one or more of the following reasons as specified in ORS 279B.410:

• All higher ranked Proposals are non-Responsive.

• Agency has failed to conduct an evaluation of Proposals in accordance with the criteria or process described in the RFP.

• Agency abused its discretion in rejecting the protestor’s Proposal as non-Responsive.

• Agency’s evaluation of Proposal or determination of award otherwise violates ORS

Chapter 279B or ORS Chapter 279A.

If Agency receives only one Proposal, Agency may dispense with the evaluation process and Intent to Award protest period and proceed with Price Agreement Negotiations and award.

5.2.1.1 Protest Requirements

Protests must:

• Be delivered to the SPC via email;

• Reference the OregonBuys bid number ;

• Identify Proposer’s name and contact information;

• Be signed by an authorized representative of Proposer;

• Specify the grounds for the protest; and

• Be received within 7 calendar days of the Intent to Award notice.

5.2.2 Response to Protest

Agency will address all timely submitted protests within a reasonable time and will issue a Written decision to the respective Proposer. Protests that do not include the required information may not be considered by Agency.

5.3 APPARENT SUCCESSFUL PROPOSER SUBMISSION REQUIREMENTS

Proposer(s) who are selected for a Price Agreement award under this RFP will be required to submit additional information and comply with the following:

5.3.1 Insurance

Prior to award, Proposer shall secure and demonstrate to Agency proof of insurance as required in this RFP or as negotiated. Insurance Requirements are found in Exhibit D of Attachment A.

5.3.2 Taxpayer Identification Number

Proposer shall provide its Taxpayer Identification Number (TIN) and backup withholding status on a completed W-9 form when requested by Agency or when the backup withholding status or any other relevant information of Proposer has changed since the last submitted W-9 form, if any.

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5.3.3 Business Registry

If selected for award, Proposer shall be duly authorized by the State of Oregon to transact business in the State of Oregon before executing the Price Agreement. Visit http://sos.oregon.gov/business/pages/register.aspx for Oregon Business Registry information.

5.3.4 Pay Equity Certification

If selected for award and the Price Agreement value exceeds $500,000 and Proposer employs 50 or more full-time workers, Proposer shall submit to Agency a true and correct copy of an unexpired Pay Equity Compliance Certificate, issued to the Proposer by the Oregon Department of Administrative Services. For instructions on how to obtain the Certificate, visit https://www.oregon.gov/das/Procurement/Pages/PayEquity.aspx.

ORS 279B.110(2)(f) requires that Proposer provide this prior to execution of the Price Agreement.

5.3.5 Nondiscrimination in Employment

As a condition of receiving the award of a Price Agreement under this RFP, Proposer must certify by its Signature on Attachment C - Proposer Information and Certification Sheet, in accordance with ORS 279A.112, that it has in place a policy and practice of preventing sexual harassment, sexual assault, and discrimination against employees who are members of a protected class.