QandA_updated 1.9.2026.docx
DOCX document 26 KB Posted
- Attached to
- RFP for Aluminum Docks
- Solicitation number
- S-10700-00009763
- Issued by
- Oregon
About this file
This is a Question and Answer document for RFP #S-10700-00009763 issued by the State of Oregon through the Department of Administrative Services, State Procurement Services, in conjunction with the Oregon Cooperative Purchasing Program (ORCPP) and Washington Master Contracts Usage Agreement (MCUA) members. The RFP seeks to establish one or more statewide price agreements for the purchase of aluminum boarding docks, materials, and related equipment. The solicitation covers seven types of aluminum boarding docks in various configurations, including Type A, B, C, and Self-Adjusting models, each measuring 6 feet by 20 feet. A pre-proposal conference is scheduled for December 17, 2025, at 1:00 PM Pacific Time, with proposals due on January 23, 2026, at 1:00 PM Pacific Time. The anticipated evaluation conclusion is March 2026, with an initial contract term of five years and options to renew up to a cumulative maximum of ten years. No guarantee of specific purchase amounts is provided under the price agreement, and the Agency reserves the right to conduct separate solicitations or award project-specific contracts using any method allowed by law.
Dock designs are limited to those specified in Attachment A, Exhibits E and F, with modifications to standard docks becoming the responsibility of the Authorized Purchaser and priced as quoted. Material requirements and approved equals are detailed in Section 2.16 of the Specifications, with inflation costs and additional items negotiated during the price agreement negotiation process. Bonds are not required for dock purchases. Delivery costs are negotiated between the Authorized Purchaser and Contractor and invoiced as a separate line item. A two-year warranty on all docks and related components is required. For projects with federal funding, all materials must comply with the Infrastructure Investment and Jobs Act (IIJA), including Build America, Buy America Act (BABA) requirements. Proposers must submit Volume Sales Reports and Vendor Collected Administrative Fees equal to 2 percent of gross sales to authorized purchasers. Insurance requirements include Workers' Compensation, Commercial General Liability of $1,000,000 per occurrence/$2,000,000 aggregate, Automobile Liability of $1,000,000 combined single limit, and Bailee's Insurance of $240,000 per occurrence. The State encourages participation from small businesses certified by the Oregon Certification Office for Business Inclusion and Diversity (COBID).
View the file
Other files
Show all 23
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Question and Answer Document
RFP # S-10700-00009763
State of Oregon Aluminum Boarding Docks (updated 1.9.2026)
1. Are these floating docks or can they have legs?
This RFP is for the Oregon State Marine Board (“OSMB”) standard floating aluminum docks as detailed in Section 2.4 of the RFP and also in Attachment A, Exhibit E (Specifications) and Exhibit F (Drawings).
2. Carve out for pilings, can they be on the inside or do they need to be on the outside of the piling?
There are several dock configurations. Some are internal pile pockets, some are external pile hoops, some are without pile accommodations. See Attachment A, Exhibit F (Drawings) for complete details.
3. Are the designs only tied to the ones listed in the RFP or is there an opportunity to provide other designs?
The designs are tied to the ones listed in Attachment A, Exhibit E (Specifications) and Exhibit F (Drawings). Modifications to the standard docks listed in the Specifications or shown on the Drawings shall be the responsibility of the Authorized Purchaser, to be priced ‘as quoted’ (reference Attachment A, Exhibit A).
4. How are materials and inflation costs covered in this RFP?
Attachment A, Exhibit E (Specifications), specifically Section 2.16 (Products) detail material requirements or approved equals. Similarly, Attachment I (Material Certification Sheet) details material requirements, if Proposer can meet the specifications, and if not, the proposed substitutes.
Regarding costs as it relates to inflation, additional items may be negotiated during the negotiation process per RFP Section 5.4 (Price Agreement Negotiation).
5. Are there bonding requirements for this?
Bonds are not required for the docks in this RFP. Bonds may be a requirement under a public improvement bid for installation of docks but not required for the purchase of docks.
6. For the self-adjusting docks, there are a varying number of arms that are attached to the bottom of the dock, is there a way to account for the number of arms and how long they will need to be (ie: 3, 4, 5, 6, 7 dock sections)?
The design maximum is 4 docks long for self-adjusting dock systems. The arm lengths are determined by the ramp slope. See Attachment A, Exhibit E (Specifications) and Exhibit F (Drawings).
7. Section 1.1 of the RFP cover page states you are looking to award fixed price agreement to one (1) or more companies, as well reserve the right to put the projects out to public bid?
Correct, Proposers are advised that there is no guarantee of any specific amount of purchases under the Price Agreement. Notwithstanding the award of a Price Agreement, Agency may conduct separate solicitations or award project-specific contracts or purchase orders for Goods or Services similar to what is described within this RFP using any method allowed by law.
8. Being as how most, if not all, of the Dock Projects in recent history have been awarded based on lowest bidder status only, are we still subject to a lowest bidder format on each project even with a fixed price agreement in place? And if so, how does a fixed price agreement change the current process?
This will be addressed in Addenda 1 to the RFP.
See Section 5.4.2 of the RFP for Contractor Selection Methodology. A price agreement would create standard terms and conditions, specifications, and a set pricing structure to streamline the process for authorized purchasers. See Section 1.5 in Attachment A (Sample Price Agreement)
9. I do not see any Oregon Based Company incentive in the RFP?
Preferences are detailed in Section 4.10.4 of the RFP.
10. Would a Contractor still be able to estimate on individual projects, without being awarded a fixed price agreement?
Any contractor can bid on the Open Market solicitation process but Authorized Purchasers subject to OAR 125-247-0200 are required to go through Price Agreements prior to the Open Market. Local ORCPP agencies may also utilize the Price Agreement prior to soliciting under an open market bid process.
11. Under the fixed price agreement, would the recipient still be able to progress bill throughout projects, or only bill upon completed delivery?
Negotiation of a Price Agreement is detailed in Section 5.4.1 of the RFP. In addition, please review Attachment A (Sample Price Agreement), specifically Sections 2.2 and 2.5.
12. Section 3.3.12 requests delivery and offload as part of the proposal, how would you like to see that, as quantity and location are a significant factor in this cost?
This will be addressed in Addenda 1 to the RFP.
Per Attachment A, Exhibit E, Section 2.11.2, Delivery shall be negotiated between Authorized Purchaser and Contractor. Delivery costs shall be included on invoice as a separate line item. See Attachment A, Exhibit E, Section 2.11 for additional details.
13. Is the agreement transferable upon a change of ownership?
Negotiation of a Price Agreement is detailed in Section 5.4.1 of the RFP. In addition, please review Attachment A (Sample Price Agreement), specifically Sections 1.8.4 and 2.27.
14. Looking over the Price Proposal Form (Attachment E), the Gangplank for the Self Adjusting Boarding Docks as shown in Section 10 of Attachment A, Exhibit F-1 is not listed. Can this be added to Attachment E?
This will be addressed in Addenda 2 to the RFP.
15. Will this bid need to be quoted through OregonBuys system or just fill out the requested documents attached on OregonBuys?
Pricing should be completed using the most updated version of the Price Proposal Form (Attachment E).
16. On the boarding docks (lines 12,13 on Attachment E, Price Proposal Form) "self adjusting" w/ guide rail connections and w/o guide rail connections. Are those referenced on page S4?
Yes, self-adjusting docks are included in Attachment A, Exhibit F-1, Sheet Number S4.
17. Are the "guide rails" on those referencing the "offshore guide assembly"? I haven't been able to locate any reference to the "guide rails" on the drawings, only the price sheet.
Guide rails and Guideway are synonymous. This is the concrete and steel guideway that the self-adjusting docks attach to. This guideway was constructed with the original ramp and docks at facilities that utilize self-adjusting docks. New or replacement guideways are not included in this solicitation. This is detailed in Attachment A, Exhibit F-1, Sheet Number S5.
18. What dock is sheet S13 and S15 referring to?
Attachment A, Exhibit F-1, Sheet Number S13 and S15 are part of the Self-adjusting dock drawings therefore used only with self-adjusting docks.
19. On the boarding docks (lines 15,16 on Attachment E, Price Proposal Form) A,B,C, or self adjusting, are you looking for just the difference from a normal dock but adding the modifications to make it a first dock or a last dock as seen on the M pages?
These items are per unique dock type as shown on the drawings for Type A, Type B, Type C, and Self-Adjusting docks. First and last dock modifications are additives to those dock types per the modifications listed on the M sheets (Attachment A, Exhibit F-1). Attachment E, Price Proposal Form is asking for the cost of modifications to those specific dock types. More information on modifications can be found in Attachment A, Exhibit F-1, M sheets.
20. Are the "R" pages just for reference?
The ‘R’ pages detailed on Attachment A, Exhibit F-1 are for reference.
File details come from the government source that posted it. Updated .