QandA_updated 12.19.25.docx
DOCX document 25 KB Posted
- Attached to
- RFP for Aluminum Docks
- Solicitation number
- S-10700-00009763
- Issued by
- Oregon
About this file
This is a Question and Answer document for RFP #S-10700-00009763 issued by the State of Oregon, specifically for the Oregon State Marine Board (OSMB) aluminum boarding docks procurement. The RFP seeks to establish one or more statewide price agreements for seven types of aluminum boarding docks in various configurations (Type A, B, C, and Self-Adjusting models), each measuring 6 feet by 20 feet, along with related materials, equipment, and services. A pre-proposal conference was held on December 17, 2025, at 1:00 PM Pacific Time, with proposals due on January 23, 2026, at 1:00 PM Pacific Time. The evaluation process is anticipated to conclude in March 2026, with an initial contract term of five years and renewal options available up to a cumulative maximum of ten years. The procurement is open to Oregon Cooperative Purchasing Program (ORCPP) members and Washington Master Contracts Usage Agreement (MCUA) members.
Key specifications and requirements clarified in this Q&A document address dock configurations, design parameters, and material standards. Bonding is not required for dock purchases, though it may be necessary for installation under separate public improvement bids. Self-adjusting dock systems have a maximum design length of four docks, with arm lengths determined by ramp slope as detailed in the specifications and drawings. Proposers must meet AWS structural welding certifications, demonstrate a minimum of five years of consecutive aluminum structure manufacturing experience, and provide three references from similar projects completed within the last three years. A two-year warranty on all docks and components is mandatory. Evaluation criteria include customer service and storage capacity (200 points), experience (350 points), warranty and repair responsiveness (150 points), and price (300 points), totaling 1,000 possible points. Insurance requirements include Workers' Compensation, Commercial General Liability ($1,000,000 per occurrence/$2,000,000 aggregate), Automobile Liability ($1,000,000 combined single limit), and Bailee's Insurance ($240,000 per occurrence). The State encourages participation from small businesses certified by the Oregon Certification Office for Business Inclusion and Diversity (COBID). All projects with federal funding must comply with the Infrastructure Investment and Jobs Act (IIJA), including Build America, Buy America Act (BABA) requirements mandating U.S. production of iron, steel, and construction materials. Contractors must submit Volume Sales Reports and pay Vendor Collected Administrative Fees of 2 percent of gross sales to authorized purchasers.
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Question and Answer Document
RFP # S-10700-00009763
State of Oregon Aluminum Boarding Docks (updated 12.19.2025)
1. Are these floating docks or can they have legs?
This RFP is for the Oregon State Marine Board (“OSMB”) standard floating aluminum docks as detailed in Section 2.4 of the RFP and also in Attachment A, Exhibit E (Specifications) and Exhibit F (Drawings).
2. Carve out for pilings, can they be on the inside or do they need to be on the outside of the piling?
There are several dock configurations. Some are internal pile pockets, some are external pile hoops, some are without pile accommodations. See Attachment A, Exhibit F (Drawings) for complete details.
3. Are the designs only tied to the ones listed in the RFP or is there an opportunity to provide other designs?
The designs are tied to the ones listed in Attachment A, Exhibit E (Specifications) and Exhibit F (Drawings). Modifications to the standard docks listed in the Specifications or shown on the Drawings shall be the responsibility of the Authorized Purchaser, to be priced ‘as quoted’ (reference Attachment A, Exhibit A).
4. How are materials and inflation costs covered in this RFP?
Attachment A, Exhibit E (Specifications), specifically Section 2.16 (Products) detail material requirements or approved equals. Similarly, Attachment I (Material Certification Sheet) details material requirements, if Proposer can meet the specifications, and if not, the proposed substitutes.
Regarding costs as it relates to inflation, additional items may be negotiated during the negotiation process per RFP Section 5.4 (Price Agreement Negotiation).
5. Are there bonding requirements for this?
Bonds are not required for the docks in this RFP. Bonds may be a requirement under a public improvement bid for installation of docks but not required for the purchase of docks.
6. For the self-adjusting docks, there are a varying number of arms that are attached to the bottom of the dock, is there a way to account for the number of arms and how long they will need to be (ie: 3, 4, 5, 6, 7 dock sections) ?
The design maximum is 4 docks long for self-adjusting dock systems. The arm lengths are determined by the ramp slope. See Attachment A, Exhibit E (Specifications) and Exhibit F (Drawings).
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