RSQ_09-25_Addendum_No_2.pdf
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- Attached to
- RSQ 09-25 Continuing Professional Services
- Solicitation number
- RSQ 09-25
- Issued by
- Volusia County, Orlando City, Florida
About this file
This document is Addendum No. 2 for Request for Statements of Qualifications (RSQ) 09-25 issued by New Smyrna Beach Utilities (NSBU), addressing multiple professional service disciplines including civil engineering, survey and mapping, electrical engineering, interior building design, and construction inspection services. The addendum provides clarifications and answers to 45 questions from potential bidders, covering submission requirements, scope of work, and evaluation criteria. Key details include that firms must submit separate proposals for each category they are bidding on, references can include work for NSBU, and proposals are limited to 50 pages. The bid opening will be conducted via a Teams meeting immediately after the proposal due date, with names of submitting firms being read aloud.
The addendum reveals that NSBU seeks firms for various technical disciplines, with specific details about electrical engineering services including substation design (50 MVA transformers, 1200-2000 amp equipment ratings), distribution line design (23kV), and transmission line design (115kV). Existing contract holders from fiscal years 2021 and 2022 are listed, and firms awarded contracts in FY22 are ineligible to submit proposals. Notably, firms do not need to be experienced in all aspects of their discipline and should clearly state their specific expertise. The utility's 10-year capital improvement plan is available on their website, and the contract terms, including hourly rates and fees, will be subject to negotiation with top-ranked proposers. Design software requirements include AutoCAD, NSBU design standards, and SPIDA CALC for pole loading design.
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NEW SMYRNA BEACH UTILITIES
200 CANAL STREET
P.O. BOX 100
NEW SMYRNA BEACH, FL 32170-010
CONTINUED PROFESSIONAL SERVICES
RSQ 09-25
ADDENDUM NO 2
Page 1 RSQ 09-25 Addendum No 2
DATE: 02/12/2024
RE: RSQ No. 09-25 ADDENDUM NO. 2
To prospective vendors:
The Utilities Commission is issuing the following addendum. As such it becomes an integral part of the proposal and must be acknowledged by the return of this signed form, with your proposal form, acknowledging receipt of the addendum.
The following questions were asked and are answered below.
1) Are firms who were awarded a Continuing Professional Services Agreement in FY22 (RSQ 10-22) precluded from submitting on ALL qualifications for the “Interior Building Design Firms” category if we were awarded the Civil Engineering RSQ 10-22 in FY22?
You may submit for a discipline other than the one you currently hold a contract for.
2) Are firms who were awarded Professional Architectural Services with the City of New
Smyrna Beach under RFQ 10-22 ENG FY22 precluded from submitting qualifications for this RSQ?
You may submit for a discipline other than the one you currently hold a contract for.
3) I would like to inquire whether it is possible for us to bid solely on the power systems engineering scope, titled 3) Electrical Engineering Firms” on page 5.
Yes
4) We have downloaded the RFP for RSQ 09-25 and see there is a bid opening meeting after the proposal due date. Can you let us know if this is correct?
Yes. Due to the large number of responses expected, we will download them first and host a Teams meeting immediately after. The names of all firms submitting will be read at the Teams Meeting.
P.O. BOX 100
NEW SMYRNA BEACH, FL 32170-010
CONTINUED PROFESSIONAL SERVICES
Page 2 RSQ 09-25 Addendum No 2
5) Under Proposal Subjects, Staffing, the RFQ states-This should include key management, project engineer, electrical, civil and environmental talent. If submitting for 4) Interior Building Design Firms, is the commission looking for an architectural proposer to include those services in their proposals? Does the commission currently have Architectural firms performing under a professional services contract? If so, can the list of incumbent firms be provided?
Proposer should submit a list of key personnel applicable to their discipline in the Staffing section. An Interior Building Design Firm should only submit staff that would be used for interior building design.
Yes this is included as part of this addendum.
6) Does the firm have to be experienced in all aspects of the discipline or would experience in two or three aspects suffice? For example, under the General Survey and Mapping discipline, is it required for the firm to have experience in all (e.g. land boundary surveys, topographical survey, hydrographical survey, route survey, wetlands delineation) or can the firm have experience on two or three aspects?
Firms do not have to be experienced in all aspects of the discipline. Proposer should clearly state the aspects in which they are well versed.
7) Could you please clarify how the evaluation criteria for the 15 points awarded for
‘Location’ are determined?
It is up to the individual members of the evaluation committee as to how they may interpret, factor, and score points for the “Location” category.
8) Could you please provide the list of contract holders from the FY 2021 RSQ?
Kimley-Horn and Associates, Inc.-Civil Mead & Hunt, Inc.-Civil Reiss Engineering, Inc.(Now CHA)-Civil Dewberry Engineering, Inc.-Survey and Mapping Southeastern Surveying & Mapping Corp. -Survey and Mapping Pond & Co.-Exterior Design GAI Consultants-Electrical TRC Engineers-Electrical
P.O. BOX 100
NEW SMYRNA BEACH, FL 32170-010
CONTINUED PROFESSIONAL SERVICES
Page 3 RSQ 09-25 Addendum No 2
McKim & Creed-Mechanical, Electrical, Plumbing Salas O’Brien-Mechanical, Electrical, Plumbing
9) (Our Firm) is a survey and mapping company. We do not currently hold an Occupational
License. Could you confirm whether a Business Tax Receipt from Orange County or any other jurisdiction would be required for this bid submission?
A Business Tax Receipt will suffice.
10) Can you please provide the list of contract holders from the FY 2022 RSQ?
Burns & McDonnell Engineering Company-Electrical Atwell, LLC-Electrical Stantec Consulting Services, Inc.-Electrical and Civil CPH, LLC-Civil and Survey & Mapping Tetra-Tech-Civil ETM Surveying & Mapping, Inc.-Survey & Mapping
11) Is it possible to schedule a walk-through of the job site?
This RSQ will be used for numerous projects at multiple jobsites throughout our service area. A walk through isn’t feasible at this time.
12) Regarding the attachments, should all attachments (excluding Attachment E-Insurance Requirements) be completed and submitted with the proposal?
No. Attachments should not be submitted with your proposal. Attachments are provided as samples only. Attachments will only be required ahead of contract execution.
13) Are there any attachments, besides Attachment E, that are only required ahead of contract execution and not required with the initial proposal submittal?
See response to question 12.
14) Are there any sections of the RSQ, including any attachments, that are excluded from the 50-page limit for the proposal?
No.
P.O. BOX 100
NEW SMYRNA BEACH, FL 32170-010
CONTINUED PROFESSIONAL SERVICES
Page 4 RSQ 09-25 Addendum No 2
15) To confirm, all attachments submitted as part of the proposal should be placed at the end of the document, a dedicated “Attachments” section, correct?
See response to question 12.
16) It’s understood that Attachment E (Insurance Requirements) is not required with the proposal submittal. Please confirm that understanding.
Correct. See response to question 12.
17) Please expand on the services requested for discipline 4) Interior Building Design Firms?
Is NSBU requesting services related to Architectural or Industrial design such as M/E/P engineering work?
Industrial design such as M/E/P engineering work.
18) Can you please let us know the nature of electrical engineering scope? Does the scope include substation design, electrical grid studies, distribution/transmission line design? If so, at what voltage levels? Will you publish the meeting minutes or main scope clarification questions?
The electrical engineering scope includes substation design, electrical grid studies, distribution line design (23kV) and transmission line design (115 kV).
There are no meeting minutes to publish currently. All questions are answered in this addendum.
19) Can NSBU confirm that the contract’s terms and conditions, in addition to hourly rates and fees, will be subject to negotiation by the City with the top-ranked proposers?
Confirmed.
20) Can NSBU share the name(s) of the incumbent firms for the (instant) services?
The names of all incumbents are shared in this addendum.
21) Please expand on the distribution services that you plan to utilize discipline 3) Electrical Engineering Firms.
P.O. BOX 100
NEW SMYRNA BEACH, FL 32170-010
CONTINUED PROFESSIONAL SERVICES
Page 5 RSQ 09-25 Addendum No 2
Services include electric distribution design, design of feeders, overhead, underground line design, and design of developments.
22) Would New Smyrna Beach Utilities allow references in the last 10 years for engineering work performed for Investor Owned utilities?
Yes.
23) How should we denote each category we are applying for in our proposal? Please provide clarification on how to submit with multiple categories-together or individually?
Please submit individual proposals for each category.
24) Please provide clarification around environmental and surveying and which category they fall under. Assuming environmental falls under permitting in categories 3 and 4.
Environmental services can be submitted as part of either Civil or Electrical. Surveying should be submitted under General Survey and Mapping.
25) Does each firm submitting on the RSQ need to include services for each category?
No. But you should submit one proposal for each category that you are bidding on.
26) Please expand on what the plumbing duties include, is that design of building plumbing systems or fire systems?
Plumbing duties could involve the design of building plumbing systems or fire systems.
Proposer should clearly state if they are qualified in either or both.
27) Should our proposal include only the list of forms and information below? Are subconsultants required to complete and sign any forms aside from providing a copy of their Occupational License for their firm? A-Nongovernmental Entity Human Trafficking Affidavit, B-Foreign Country of Concern Attestation, C-Common Carrier or Contracted Carrier Attestation, D-Consultants Fee Schedule, E-Insurance Requirements, F-Truth in Negotiation Certificate & Statement Concerning Competitive Act, Copy of Occupational License for your firm?
Only the Occupational License (for Subconsultant as well) should be submitted with your response. All forms will be completed in the award process.
P.O. BOX 100
NEW SMYRNA BEACH, FL 32170-010
CONTINUED PROFESSIONAL SERVICES
Page 6 RSQ 09-25 Addendum No 2
28) Do the covers, tabs, forms, occupational licenses and insurance requirements count toward the 50-page limit or are they excluded?
Forms and insurance requirements should not be submitted with your proposal. All other items count toward the 50-page limit.
29) Is the list below of forms, insurance and Occupational License a complete list, or do we need to include any other forms; Also, are subconsultants required to complete and sign any forms aside from providing a copy of their Occupational License for their firm? A- Nongovernmental Entity Human Trafficking Affidavit, B-Foreign Country of Concern Attestation, C-Common Carrier or Contracted Carrier Attestation, E-Insurance Requirements, F-Truth in Negotiation Certificate Statement Concerning Competitive Act, and a copy of Occupational License for your firm.
Only occupational licenses should be submitted with your response for your firm and your subconsultant.
30) Please provide details of distribution OH and UG work scope of work.
Please see response to Question 21.
31) Would PE Stamp be required?
32) For permits, does the electric utility need a drawing package, or would the utility require the contractor to be responsible for the entire permit process and submittal?
This would be project dependent, however generally the consultant would be responsible for permitting process and submittal.
33) Does the electric utility have standards available or does the contractor need to create them?
Yes the electric utility has standards available.
34) Is there specific design software the electric utility needs the contractor to use?
P.O. BOX 100
NEW SMYRNA BEACH, FL 32170-010
CONTINUED PROFESSIONAL SERVICES
Page 7 RSQ 09-25 Addendum No 2
AutoCAD, NSBU design standards will be provided, and SPIDA CALC for pole loading design.
35) Under the Utility Power Substation, please provide details of what is needed for renewables?
N/A
36) For utility power design services, could you please provide a list of upcoming capital projects for the next three (3) years?
Our 10-year plan can be found on the NSBU website:
https://www.nsbufl.com/docs-form/2025-preliminary-operating-budget-and-capital-improvement-plan
37) Are the forms listed below required to be included in the submittal? If so, will the forms count towards the total page count? Attachment A-Nongovernmental Entity Human Trafficking Affidavit, Attachment B-Foreign County of Concern Attestation, Attachment C-Common Carrier or Contracted Carrier Attestation Form-Attachment D-Consultants Fee Schedule, Attachment E-Insurance Requirements, Attachment F-Truth in Negotiation Certificate and Statement Concerning Competitive Act.
The forms should not be submitted with your response.
38) If a firm was awarded a Continuing Professional Services Agreement contract in FY 22 (RSQ 10-22) and is therefore ineligible to respond to the current RSQ (which aims to replace the FY21 agreements), can that firm still participate as a subcontractor on a team led by a different prime contractor submitting a proposal for the current RSQ?
No if a firm was awarded a contract in FY 22 (RSQ 10-22) the firm cannot participate as a subcontractor.
39) Related to the Utility Power Substation design, what are the expected power ratings, voltage levels, and system configurations for the substations?
50 MVA transformers, 1200 or 2000 amp equipment ratings depending on location and/or upgrade plans.
System configs ring bus or breaker and ½ config.
https://www.nsbufl.com/docs-form/2025-preliminary-operating-budget-and-capital-improvement-plan https://www.nsbufl.com/docs-form/2025-preliminary-operating-budget-and-capital-improvement-plan
P.O. BOX 100
NEW SMYRNA BEACH, FL 32170-010
CONTINUED PROFESSIONAL SERVICES
Page 8 RSQ 09-25 Addendum No 2
40) Related to the Utility Power Substation design, are there any specific design or aesthetic preferences for the substation (e.g., space optimization, modular design)?
Standard open-air substations are preferrable at this time.
41) Related to the Utility Power Substation design, are there any unique or specialized equipment requirements for the substation (e.g.,GIS,hybrid substations, integration with renewable energy sources)?
There are no unique specialized equipment requirements for substations at this time.
42) Related to the Utility Power Substation design, what are the expected power ratings, voltage levels, and system configurations for the substations?
See response to Question 39.
43) On page 6 of the RSQ under past performance and references, you are asking for a minimum of 3 references. Can one of those references be NSBU?
44) If submitting for multiple services, is one submittal acceptable or does the firm need to submit a separate RSQ for each service?
Separate proposals MUST be submitted for each category.
45) With respect to renewables, is there specific experience in this field that the City is looking for?
N/A.
P.O. BOX 100
NEW SMYRNA BEACH, FL 32170-010
CONTINUED PROFESSIONAL SERVICES
Page 9 RSQ 09-25 Addendum No 2
A Copy of This Signed Form Must Accompany Your Proposal
Acknowledgment of Receipt of Addenda No. 2
Company_______________________________________
Title___________________________________________
Signature_______________________________________
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